Assistant to the Dean of the School of Social Sciences | Loyola Schools  

Summary of Work Activities and Responsibilities:

The position reports to Dean. The Assistant to the Dean provides assistance and support to the Dean, administrators, faculty, and staff in carrying out the directions and day-to-day operations of the School of Social Sciences, and in doing so supports the University’s achievement of its mission to teach/form individuals, promote and mobilize knowledge, and create social impact in the wider world.

Main Duties and Responsibilities:

• Manages the staff of the Office of the Dean
• Assists the Dean in administrative matters involving faculty, administrators, staff, students, and day-to-day operations
• Assists the Dean in the preparation, management, use and control of the office budget for the School
• Prepares and submits various administrative reports involving faculty hiring, faculty load, faculty benefits, etc.
• Handles the coordination with appropriate academic and administrative offices in the School, Higher Education unit, and Central Administration with regard to employment status, salaries, benefits and performance evaluation of faculty, administrators, and staff
• Ensures proper guidance to administrators, faculty, and staff in complying with university guidelines, policies, documentation requirements, operational procedures and timelines, and government regulations
• Assists the Dean in the accomplishment of special annual activities and special projects
• Oversees major events and activities organized by the Office of the Dean
• Oversees the Secretary of the Dean (Administrative Assistant) in scheduling meetings with various offices of the Higher Education unit of the Ateneo de Manila University and preparing the necessary materials and documents for these
• Supervises maintenance of office files of faculty, budget papers, basic documents, official correspondence, and other materials pertinent to the Office of the Dean
• Performs other related duties as may be required by the Dean

Knowledge and Skills:

• Knowledge of Ateneo’s administrative structures and systems (if “outsider,” an understanding of such structures and system)
• Knowledge and ability to use office technology and software efficiently, including online and social media tools used by the SOSS
• Ability to effectively communicate in English and/or Filipino including possession of business writing skills and ability to relate to people from varying social positions

Attitude:

• Discreetness
• Resourcefulness
• Problem-solving mode
• Thoroughness

Education and Experience Requirements:

• Bachelor’s degree
• At least five years in an administrative assistant position in a reputable company