Payroll Supervisor  

As a Payroll Supervisor, you are expected to oversee and supervise the organization’s payroll function. Your number one priority is to ensure that pay is processed timely, accurately, and in compliance with government regulations. You will be responsible for maintaining the organization’s payroll work calendar, and ensure that government contributions and taxes are filed and paid in a timely manner. Your mission is to coordinate efforts with different departments to provide guidance, build relationships, resolve escalated issues and to ensure the proper functioning of the payroll department. Doing so will help us shape our formal financial operational practices.

• Recruit, interview, hire, onboard and train new team members in the payroll department
• Create, organize and oversee the daily work flow of the payroll department and ensure that team members understand their priorities and responsibilities
• Coordinate day-to-day activities and communication between the payroll department and other internal departments in accordance with set priorities. Attend meetings as needed
• Align individual performance and deadlines in ways that comply with organizational goals and communicate them to direct reports
• Conduct monthly performance evaluations by providing fair, constructive, and timely feedback towards performance goals and expectations
• Ensure that team members have professional development plans in place and provide guidance, and coaching support as needed
• Create a reward and incentive program that is aligned to the team member’s efforts to achieve the company’s goals
• Handle discipline and termination of team members in accordance with the law and company policy
• Handle complaints and escalations concerning payroll and resolve it on a timely manner
• Identify and recommend updates to payroll software and systems
• Ensure that payroll reports are finalized within the given deadline. This includes but is not limited to overtime reports, monthly payroll reports, government contributions reports, journal entries, payroll reconciliation, etc
• Ensure adherence to legal and company policies and procedures and undertake disciplinary actions if the need arises
• Ensures internal controls are in place and compliance is adhered to
• Conduct internal audits against standards and maintain internal records for auditing purposes
• Implement improvement to processes, procedures, and workflow to create efficiencies
• Perform and oversee accurate, and timely payroll reconciliations and audits, and troubleshoots any issues that arise
• Performs other duties as assigned.

In addition, other clerical and administrative duties as required are to be expected.

• Bachelor's/College degree in accountancy / finance related course
• Advanced skills in cloud-based applications such as Google Drive, Google Sheets, Google Docs, and MS Office applications
• Excellent organizational skills and problem-solving skills
• Excellent communication and interpersonal skills
• Strong supervisory and leadership skills
• Solid analytical skills and an eye for detail
• Proficient with payroll software.
• Experience in using Xero