Stradcom Corporation is the IT Company behind the computerization of the Land Transportation Office (LTO) of the Philippine government.

Through the LTO-IT Project, Stradcom established a multi-billion peso IT infrastructure by which the LTO has been serving the 85,000 motor vehicle registrants and driver license applicants who come to its 300 nationwide offices daily.

We are thus looking for talented individuals to join us, whether seasoned professionals seeking a change of pace and direction or new graduates wanting to explore frontiers and pursue a fulfilling career.

Stradcom Corporation

1. Building Administration

<ul>
	<li>Serve as a resource person during project negotiation</li>
	<li>Supervise project implementation for simple building renovations and upkeep</li>
	<li>Ensure that the quality standards required are met</li>
	<li>Ensure quick response for in-house repair and maintenance requests</li>
	<li>Apply for all governmental requirements</li>
	<li>Prepare and send reports for facility maintenance related issues</li>
	<li>Serve as the PCO </li>
	<li>Coordinate with DENR and other regulatory body </li>
</ul>

 

2. Material Supply &amp; Utility Consumptions, Service Providers and Housekeeping

<ul>
	<li>Prepare and review Request for Payments</li>
	<li>Monitor the material supplies and utility consumptions</li>
	<li>Ensure the quality standards required are met</li>
	<li>Consistently monitor service providers and/or contractor's performance</li>
	<li>Conduct regular checks to ensure cleanliness and orderliness of the building and premises</li>
	<li>Perform manpower coverage review for housekeeping services</li>
	<li>Coordinate with proper channel for manpower replacement</li>
	<li>Monitor housekeeping staff performance and give feedback</li>
</ul>

 

3. Safety &amp; OSH/COSH Compliance

<ul>
	<li>Prepare necessary incident reports for any work facility equipment malfunction</li>
	<li>Coordinate incidents and its resolution to Facilities Manager</li>
	<li>Ensure execution of Company compliance requirements to workplace Safety Policies and Procedures</li>
	<li>Implement COSH requirements for supervised construction and renovation works</li>
	<li>Conduct safety orientation</li>
	<li>Conduct risk assessment and enforce preventative measures, identify bottlenecks and provide solutions</li>
	<li>Ensure contractor compliance to OSH Rules and Regulations</li>
</ul>

 

4. Performance Management

<ul>
	<li>Delegate and supervise workload assignments for building admin. assistants</li>
	<li>Assess work progress and actual performance of each direct report;</li>
	<li>Facilitate coaching requirements;</li>
	<li>Ensure reports are submitted on time;</li>
	<li>Conduct annual performance appraisals.</li>
</ul>

Facilities Engineer

1. Building Administration

<ul>
	<li>Serves as resource person during project negotiation related to facilities under building administration maintenance and installation;</li>
	<li>Supervise project implementation under building administration for simple building renovations and upkeep;</li>
	<li>Ensure that the quality standards required for every project, repair and maintenance supervised are met;</li>
	<li>Ensure quick response for in-house repair and maintenance requests;</li>
	<li>Implements yearly maintenance plans for building safety and security;</li>
	<li>Applies for all governmental requirements related to building administration;</li>
	<li>Prepare and send reports for facility maintenance-related issues, concerns and resolutions</li>
</ul>

2. Material Supply &amp; Utility Consumptions, Service Providers, and Housekeeping

<ul>
	<li>Prepare and review Request for Payment (RFP) for material supplies, utilities and service providers of building maintenance services;</li>
	<li>Monitor the material supplies and utility consumptions;</li>
	<li>Oversee every activity, project, repair and maintenance rendered by the service-providers and/or contractors and provide real time updates;</li>
	<li>Consistently monitor service-providers and/or contractor's performance;</li>
	<li>Conduct regular checks to ensure cleanliness and orderliness of the building and premises;</li>
	<li>Perform manpower coverage review for housekeeping services;</li>
	<li>Monitor housekeeping staff performance</li>
</ul>

3. Safety &amp; OSH/COSH Compliance

<ul>
	<li>Prepare necessary incident reports for any work facility equipment malfunction;</li>
	<li>Coordinate the incidents to Facilities Manager and the resolution once resolved;</li>
	<li>Ensure execution of Company compliance requirements to workplace safety policies and procedures;</li>
	<li>Implement COSH requirements for all supervised construction or renovation works;</li>
	<li>Conducts safety orientation to all personnels of contracted providers;</li>
	<li>Actively collaborate with Health and Safety Committee;</li>
	<li>Ensure contractor compliance to DOLE-OSH rules and regulations</li>
</ul>

4. Performance Management

<ul>
	<li>Delegate and supervise workload assignments for building admin. assistants and maintenance staff;</li>
	<li>Assess work progress and actual performance of each direct report;</li>
	<li>Facilitate coaching requirements;</li>
	<li>Ensure reports are submitted on time;</li>
	<li>Conduct annual performance appraisals.</li>
</ul>

Building Administrator and Safety Officer

Objectives:

<ul>
	<li>To provide legal support in matters pertaining to project audit, special projects, trade, investment and corporate affairs.</li>
	<li>To provide day-to-day support on legal matters for the Company’s business and contractual relations, and ensures compliance to the requirements of law for the conduct of its business.</li>
</ul>

Duties and Responsibilities:

<ul>
	<li style="list-style-type: none;">Draft and finalize legal documents;</li>
	<li>Prepare correspondences assigned to him/her;</li>
	<li>Research/prepare legal opinions/memoranda;</li>
	<li>Provide advice to other departments on legal issues;</li>
	<li>Provide the legal requirements of internal business units;</li>
	<li>Coordinate with other employees for the submission of supporting documents for legal opinions/position papers/correspondences;</li>
	<li>Coordinate with external legal counsels;</li>
	<li>Legal support and representation;</li>
	<li>Ensure compliance and housekeeping and management of the reportorial requirements of government agencies; and,</li>
	<li>Maintain and update files/documents in his/her custody.</li>
</ul>

Legal Officer | Lawyer

Astoria is a proud homegrown Philippine hotel chain that has established itself as a brand known for spacious rooms and suites, stunning architecture, and outstanding interior design. Top notch amenities and facilities, quality food and beverage, exceptional service and gracious Filipino hospitality are offered to guests from all over the world. With properties in key tourists destination in the country, Astoria is the top of mind destination to call home when traveling to Ortigas, Makati, Boracay, Bohol, and Palawan.

Each of the resorts is located on the beachfront and provide guests with ocean views while each of the hotels is located in the Central Business Districts of Makati and Ortigas, making Astoria a choice for both business and leisure travelers.

Astoria also owns and manages Minami Saki by Astoria (Japanese Restaurant at the ground floor of Astoria Plaza), Chardonnay by Astoria (an events place for 500 persons located right next door to bustling Capitol Commons and Valle Verde Country Club, and the Palawan Waterpark. 

Astoria Hotel and Resorts is managed by Asian Grand Legacy the pioneer in hospitality management, headed by legendary hotelier Miguel Cirqueda.

Astoria Hotels & Resorts

<ul>
	<li>Responsible for effective performance of the functions of all front office sections</li>
	<li>Ensures that all VIP rooms are inspected and informs Housekeeping/Engineering regarding maintenance and repair.</li>
	<li>Attends to guests problems, request, inquiries, approves guestrooms amenities</li>
	<li>Prepares daily, weekly, monthly occupancy forecasts evaluated against actual occupancy vacancies noted and taken to account for succeeding forecast.</li>
	<li>Attends department heads meeting, sales, and operations meeting.</li>
	<li>Manages training and performance evaluation of the front office staff</li>
	<li>Implement Hotel's House Rules and Regulations are adhered to at all times and if necessary sees to it that commendations and disciplinary action notices are issued.</li>
	<li>Act as Manager-on-duty (MOD) in the absence of Hotel Manager.</li>
	<li>Performs other duties as may be assigned.</li>
</ul>

Front Office Manager Palawan Based

The Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes. 

Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students. 

It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia. 

The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

Ateneo de Manila University

Summary of Work Activities and Responsibilities:

Under the supervision of the Assistant to the Director for Operations, the Residential Operations Assistant attends to the reservation and admission of potential residents and transients, handles their check-in and out, serves as front-desk support, and assists with the general upkeep of the rooms.

Main Duties and Responsibilities:

I. URH Reservations, Applications, and Admissions Management

<ul>
	<li>Assists with queries of potential residents and transients and monitors the various communication channels of URH</li>
	<li>Processes reservations of URH rooms and facilities
	<ul>
		<li>Prepares the reservation forms and receives and processes dorm reservation and application, ensuring all necessary documents are in order</li>
		<li>Assists in the review of previous residents’ files for any concerns and flags them to the Assistant to the Director for Operations for consideration</li>
		<li>Prepares the acceptance letters and dorm kits, and communicates the house rules to the incoming residents</li>
	</ul>
	</li>
	<li>Implements an organized filing system for each application, ensuring that all documents are kept confidential</li>
	<li>Updates the URH resident database and prepares present headcount report, including tagging resident students in AISIS</li>
</ul>

II. Facilities Upkeep and Maintenance

<ul>
	<li>Conducts regular inspection of common spaces and grounds maintenance, and schedules room inspection to ensure that the general upkeep of the facilities is well-maintained and that needed repairs are coordinated properly</li>
	<li>Assists in coordination of resident-related concerns with the appropriate offices and helps in the monitoring and resolution of these concerns</li>
	<li>Coordinates closely with the Housekeeping Supervisor for the URH in ensuring that a high-standard of cleanliness and over-all upkeep of the URH complex is maintained at all times</li>
	<li>Initiates job order process request for facilities and IT-related requirements, in coordination with the Senior Residential Operations Assistant</li>
</ul>

III. Room Check-in and Check-out Management

<ul>
	<li>Attends to the check-in process
	<ul>
		<li>Coordinates the clean-up of rooms with the housekeeping team and ensures that the rooms are ready for check-in</li>
		<li>Facilitates the check-in process of residents and transients and provides orientation of house rules</li>
	</ul>
	</li>
	<li>Attends to the check-out process
	<ul>
		<li>Coordinates the room check and clean-up to ensure that everything in the room is still accounted for, including the return of room keys</li>
		<li>Coordinates with the Office Assistant for Collections and Inventory Support to ensure that residents and transient guests have fully settled their bills prior to check-out</li>
	</ul>
	</li>
	<li>Monitors the appliance/s brought in and out by the residents
	<ul>
		<li>Assists the Senior Residential Operations Assistant with the residents’ submission of the Appliance Declaration Form.</li>
	</ul>
	</li>
</ul>

IV. Frontline and Office Support

<ul>
	<li style="list-style-type: none;"> </li>
	<li>Attends to inquiries of potential residents and the requests of the residents from various URH communication channels</li>
	<li>Accompanies the parents/ visitors in touring the URH facilities</li>
	<li>Manages the receipt and release of packages and documents delivered for the residents and the Office</li>
	<li>Keeps a record of the lost and found items of residents, including coordinating with the Campus Safety and Mobility Office</li>
	<li>Routes URH memos and announcements from various communication channels to the residents and transients</li>
</ul>

*Full JD may be requested

Residential Operations Assistant | University Residence Halls

Aboitiz Power Corporation (AboitizPower, AP) is a leader in the Philippine Electric Power Industry with a portfolio of assets located across the country. It has several hydroelectric and geothermal assets in its generation portfolio and also has non-renewable power plants located across the country. 
 
This includes:

- Hedcor, Inc.
- Therma Luzon, Inc.
- Therma South, Inc.
- Therma Marine, Inc.
- Therma Mobile, Inc.
- East Asia Utilities Corp. 
- Cebu Private Power Corp. 
- AP Renewables, Inc.

At AboitizPower, we thrive together to drive change for a better world.

We are a PEOPLE-CENTRIC organization who provides growth OPPORTUNITIES on a professional and personal level. We shape a better future as we do purposeful WORK in an ENVIRONMENT that is culture-focused, continuously innovating, and where individual and team contributions aligned to winning with integrity are RECOGNIZED.

When you work at AboitizPower, you become part of an organization that is passionate and committed to advancing business and communities by providing reliable, reasonable, and responsible power to all.

AboitizPower is an equal opportunity employer. We believe that a diverse and inclusive workforce is crucial to our purpose of driving change for a better world. We consider and encourage all applicants without discriminating against age, sexual orientation and/or gender identity, disability, political opinion, religion, nationality, marital or parental status (including pregnancy), ethnicity or other status protected by law. Our equal opportunity and non-discrimination policy applies in all aspects of employment, including recruitment, hiring, regularization, promotions, transfers, discipline, termination, benefits and training.

We urge everyone to be vigilant against scams that involve fraudulent offers of employment with Aboitiz Power Corporation. Scammers are falsely claiming to be representatives of Aboitiz, offering jobs in exchange for recruitment fees. Aboitiz does not ask for money from our applicants at any point of the job application process.

#POWERyourFuture

Aboitiz Power Generation Group

The Safety, Health and Environment Specialist will be assisting in the effective and efficient implementation of company rules and regulations including national, local and community laws pertaining to safety and health

Safety Control and Emergency Preparedness

<ul>
	<li>Verifies and evaluates incidents/accidents/near misses reported by the ERT, assists in determining the root causes and corrective actions taken to prevent recurrence.</li>
	<li>Assists ERTL in the conduct of investigation of incidents/accidents and near misses and discusses report and analysis</li>
	<li>Maintains an incident recording system (accident statistics, man-hours worked) and presents these</li>
	<li>Submits annual/quarterly incident/accident/near miss reports to the Department of Labor and Employment Regional Offices and the Bureau of Working Conditions ,</li>
	<li>Identifies hazards (existing and potential), assesses risks, and implements controls to eliminate identified hazards.</li>
	<li>Maintains records of Health, Safety and activities and orientations, assists in emergency preparedness drills conducted and maintenance of fire fighting facilities.</li>
	<li>Prepares emergency preparedness plans, programs and responses to ensure risks are managed and mitigated; includes these in the existing emergency preparedness response procedures.</li>
	<li>Monitors and enforces use of personal protective equipment and maintains a list of PPEs provided.</li>
	<li>Prepares programs/activities in promoting housekeeping.</li>
	<li>Conducts regular and special Health, Safety, and Environmental inspections in coordination with grids and prepares inspection reports that are transmitted to the respective ERT for reference/action.</li>
	<li>Capacity Building on Occupational Health, Safety and Security</li>
	<li>Coordinates with Human Resource regarding Health, Safety and Environmental orientation and training programs, monitors and evaluates effectiveness of training programs in coordination with the Company Nurse and Department Heads.</li>
</ul>

Physical Security

<ul>
	<li>Assists in the facilitation of protection and resolutions of theft, threats, and other situations which may endanger well-being of the organization.</li>
</ul>

Environmental Management

<ul>
	<li>Drives and ensures the compliance to all applicable regulatory requirements (PD 1586, PD 705, PD 1067, RA 6969, RA 9003, RA 8749, RA 9275) and other instrumentalities (MOAs) that the organization subscribes to.</li>
	<li>Develop strategies to reduce greenhouse gas emissions of the company.</li>
	<li>Plan and develop implement waste reduction policy, plans and programs</li>
	<li>Develop resource conservation plans within the company.</li>
	<li>Implements programs and plans that ensures the ecological integrity of the river and to the environment where hydro plants are situated</li>
	<li>Conducts research and prepares proposals to lessen the impact of hydro and solar operations to the environment.</li>
	<li>Initiates programs to reduce environmental impacts of hydro and solar power operations</li>
	<li>Monitor and evaluate progress of environmental improvement/management programs</li>
	<li>Assists in developing policies, strategies, programs and codes of practice on environmental management</li>
	<li>Acts as sustainability steward of the company. Thereby, relaying all applicable/feasible sustainability programs from Aboitiz Power to Hedcor.</li>
	<li>Review environmental incident investigation report; and approve corrective/preventive action.</li>
	<li>Collaborates with environmental scientists, planners, hazardous waste technicians, engineers, and other specialists, and experts in law and business to address environmental problems</li>
	<li>Ensure presence of risk treatment plans for all critical environmental impacts and monitor implementation.</li>
</ul>

Safety, Health and Environmental Specialist | Olongapo, Zambales

Safety, Health and Environmental Specialist | Tarlac

The Safety, Health and Environment Specialist will be assisting in the effective and efficient implementation of company rules and regulations including national, local and community laws pertaining to safety and health

Safety Control and Emergency Preparedness 

<ul>
	<li>Verifies and evaluates incidents/accidents/near misses reported by the ERT, assists in determining the root causes and corrective actions taken to prevent recurrence.</li>
	<li>Assists ERTL in the conduct of investigation of incidents/accidents and near misses and discusses report and analysis </li>
	<li>Maintains an incident recording system (accident statistics, man-hours worked) and presents these</li>
	<li>Submits annual/quarterly incident/accident/near miss reports to the Department of Labor and Employment Regional Offices and the Bureau of Working Conditions ,</li>
	<li>Identifies hazards (existing and potential), assesses risks, and implements controls to eliminate identified hazards.</li>
	<li>Maintains records of Health, Safety and activities and orientations, assists in emergency preparedness drills conducted and maintenance of fire fighting facilities.</li>
	<li>Prepares emergency preparedness plans, programs and responses to ensure risks are managed and mitigated; includes these in the existing emergency preparedness response procedures.</li>
	<li>Monitors and enforces use of personal protective equipment and maintains a list of PPEs provided. </li>
	<li>Prepares programs/activities in promoting housekeeping.</li>
	<li>Conducts regular and special Health, Safety, and Environmental inspections in coordination with grids and prepares inspection reports that are transmitted to the respective ERT for reference/action.</li>
	<li>Capacity Building on Occupational Health, Safety and Security </li>
	<li>Coordinates with Human Resource regarding Health, Safety and Environmental orientation and training programs, monitors and evaluates effectiveness of training programs in coordination with the Company Nurse and Department Heads. </li>
</ul>

Physical Security

<ul>
	<li>Assists in the facilitation of protection and resolutions of theft, threats, and other situations which may endanger well-being of the organization.</li>
</ul>

Environmental Management 

<ul>
	<li>Drives and ensures the compliance to all applicable regulatory requirements (PD 1586, PD 705, PD 1067, RA 6969, RA 9003, RA 8749, RA 9275) and other instrumentalities (MOAs) that the organization subscribes to.</li>
	<li>Develop strategies to reduce greenhouse gas emissions of the company.</li>
	<li>Plan and develop implement waste reduction policy, plans and programs</li>
	<li>Develop resource conservation plans within the company.</li>
	<li>Implements programs and plans that ensures the ecological integrity of the river and to the environment where hydro plants are situated</li>
	<li>Conducts research and prepares proposals to lessen the impact of hydro and solar operations to the environment. </li>
	<li>Initiates programs to reduce environmental impacts of hydro and solar power operations</li>
	<li>Monitor and evaluate progress of environmental improvement/management programs</li>
	<li>Assists in developing policies, strategies, programs and codes of practice on environmental management</li>
	<li>Acts as sustainability steward of the company. Thereby, relaying all applicable/feasible sustainability programs from Aboitiz Power to Hedcor.</li>
	<li>Review environmental incident investigation report; and approve corrective/preventive action.</li>
	<li>Collaborates with environmental scientists, planners, hazardous waste technicians, engineers, and other specialists, and experts in law and business to address environmental problems</li>
	<li>Ensure presence of risk treatment plans for all critical environmental impacts and monitor implementation.</li>
</ul>

Safety, Health and Environmental Specialist

Frontline and Administrative Support

Serves as the receptionist and attends to inquiries and requests from stakeholders and visitors from various communication channels and coordinates the flow of information internally and with other offices concerned

Receives and records office correspondences and communication materials and carries out appropriate actions while observing appropriate confidentiality and discretion

Prepares, makes and files copies of outgoing correspondences and ensures that they are addressed/distributed to intended recipients in a prompt and efficient manner

Assists in the upkeep of all office equipment and rooms, resources, publications, supplies, and all faculty documents

Conducts inventory of office supplies/resources

Accurately encodes, sorts, and files office documents and resources such as faculty, department, student data, evaluations, housekeeping tasks, etc. in a structured and organized manner for easy retrieval

Monitors the condition of furniture, fixtures, and equipment and request repairs or procurement as needed

Manages the scheduling and reservation of JGSOM Consultation Rooms, including the Bagnani Conference Room, and the Cabochan Seminar Room, ensuring availability for students and faculty upon request

Office Management Support

Collects and summarizes relevant data gathered from meetings to support the decision-making process of the Office of the Dean

Ensures that all presentations by the Dean are properly documented, updated and stored for easier retrieval

Coordinates with relevant offices to ensure successful execution of dry-runs and live activities

Arranges online meeting rooms, such as Zoom, Google Meet, or Microsoft Teams and provides basic technical support, such as granting access to attendees, setting up of meeting IDs, etc.

Logistical Support for Office Activities

Assists in the creation and dissemination of information, official invitations, marketing collaterals, presentations, memoranda, and office communications about the school’s programs and activities through the website, email, and/or print channels, and addresses inquiries accordingly

Coordinates with the University Marketing and Communications Office and the JGSOM Social Media Coordinator and Systems Administrator for publishing of articles, write-ups, and other communication materials to ensure compliance with University guidelines

Assists in the planning, organizing, and implementing major school events and the activities of the Office of the Dean and by coordinating logistics, managing communications, and ensuring all preparations are completed on schedule

Prepares materials, equipment, and tokens while ensuring the reservation of venues/conference rooms, catering, and transportation requirements

Processes financial arrangements with external vendors such as cash advances, reimbursements, liquidation, and payments

Budget and Financial Support

Assists in the tracking and submission of financial reports, including petty cash funds, liquidation reports, reimbursements, financial status, and expense monitoring vis-à-vis the approved office budget

Maintains ledgers for operational and DCB accounts of the Office where expenses or income are logged to track running balances in real time

Encodes financial entries and regularly updates various JGSOM Budget accounts

Handles the preparation and processing of payments for various requests

Maintains and securely stores the financial records of office transactions

Assists the Dean's Office in compiling materials and documents required for submission during the budget season

Performs other work-related tasks as may be required by the immediate supervisor and authorized representative

Administrative Assistant for School of Management

Frontline and Administrative Support

<ul>
	<li>Serves as the receptionist and attends to inquiries and requests from stakeholders and visitors from various communication channels and coordinates the flow of information internally and with other offices concerned</li>
	<li>Receives and records office correspondences and communication materials and carries out appropriate actions while observing appropriate confidentiality and discretion</li>
	<li>Prepares, makes and files copies of outgoing correspondences and ensures that they are addressed/distributed to intended recipients in a prompt and efficient manner</li>
	<li>Assists in the upkeep of all office equipment and rooms, resources, publications, supplies, and all faculty documents</li>
	<li>Conducts inventory of office supplies/resources</li>
	<li>Accurately encodes, sorts, and files office documents and resources such as faculty, department, student data, evaluations, housekeeping tasks, etc. in a structured and organized manner for easy retrieval</li>
	<li>Monitors the condition of furniture, fixtures, and equipment and request repairs or procurement as needed</li>
	<li>Manages the scheduling and reservation of JGSOM Consultation Rooms, including the Bagnani Conference Room, and the Cabochan Seminar Room, ensuring availability for students and faculty upon request</li>
</ul>

Office Management Support

<ul>
	<li>Collects and summarizes relevant data gathered from meetings to support the decision-making process of the Office of the Dean</li>
	<li>Ensures that all presentations by the Dean are properly documented, updated and stored for easier retrieval</li>
	<li>Coordinates with relevant offices to ensure successful execution of dry-runs and live activities</li>
	<li>Arranges online meeting rooms, such as Zoom, Google Meet, or Microsoft Teams and provides basic technical support, such as granting access to attendees, setting up of meeting IDs, etc.</li>
</ul>

Logistical Support for Office Activities

<ul>
	<li>Assists in the creation and dissemination of information, official invitations, marketing collaterals, presentations, memoranda, and office communications about the school’s programs and activities through the website, email, and/or print channels, and addresses inquiries accordingly</li>
	<li>Coordinates with the University Marketing and Communications Office and the JGSOM Social Media Coordinator and Systems Administrator for publishing of articles, write-ups, and other communication materials to ensure compliance with University guidelines</li>
	<li>Assists in the planning, organizing, and implementing major school events and the activities of the Office of the Dean and by coordinating logistics, managing communications, and ensuring all preparations are completed on schedule</li>
	<li>Prepares materials, equipment, and tokens while ensuring the reservation of venues/conference rooms, catering, and transportation requirements</li>
	<li>Processes financial arrangements with external vendors such as cash advances, reimbursements, liquidation, and payments</li>
</ul>

Budget and Financial Support

<ul>
	<li>Assists in the tracking and submission of financial reports, including petty cash funds, liquidation reports, reimbursements, financial status, and expense monitoring vis-à-vis the approved office budget</li>
	<li>Maintains ledgers for operational and DCB accounts of the Office where expenses or income are logged to track running balances in real time</li>
	<li>Encodes financial entries and regularly updates various JGSOM Budget accounts</li>
	<li>Handles the preparation and processing of payments for various requests</li>
	<li>Maintains and securely stores the financial records of office transactions</li>
	<li>Assists the Dean's Office in compiling materials and documents required for submission during the budget season</li>
</ul>

Performs other work-related tasks as may be required by the immediate supervisor and authorized representative

Administrative Assistant

Position Summary:

This position is responsible for the operation of Heavy Equipment (e.g. payloader, skid loader, forklift, and manlift), Stacker/Reclaimer or Ship Unloader in accordance with company policies, standard operating procedures, established rules and regulations, and equipment specifications.

This position is responsible for facilitating safe, reliable and efficient coal yard operations (Heavy Equipment), coal storing and reclaiming (Stacker/Reclaimer) , as well as coal unloading from the coal delivery ship (Unloader).

Duties and Responsibilities:

<ul>
	<li>Operates Heavy Equipment, Stacker/Reclaimer or Unloader following equipment operating procedures and specifications for efficient and safe operation of coal yard (for HE and Stacker/Reclaimer) and unloading coal delivery from the shift (Unloader).</li>
	<li>Monitors record using checklists and evaluates equipment operating conditions to detect deviations from standards and/or other operating problems and executes necessary corrective measures. Promptly reports to the Supervisor and problems that cannot be resolved by the incumbent for appropriate action.</li>
	<li>Observes proper turnover procedures before leaving the post or taking over the next shift to ensure smooth turnover of responsibilities.</li>
	<li>Prepares and submits regular status reports on Heavy Equipment operation and maintenance for reference and control. </li>
	<li>Coordinates with immediate superior the stacking location inside coal dome for new coal deliveries following the First-In-First-Out (FIFO) sequence in storing coal.</li>
	<li>Coordinates with immediate superior the schedule of coal loading to silos following approved coal blending and the First-In-First-Out (FIFO) schedule.</li>
	<li>Coordinates with SCADA Operator during the coal handling operation to ensure safe and efficient forwarding of unloading of coal.</li>
	<li>Monitors, records and reports coal temperature to identify possible hotspot or spontaneous combustion and coordinates with Supervisor and HE Operator to mitigate hotspot.</li>
	<li>Records coal temperature monitoring in a monitoring sheet at the beginning and end of shift.</li>
	<li>Records in log sheet the start and end of coal forwarding to silo/s.</li>
	<li>Coordinates with SCADA Operator on the status of conveyors during coal unloading operation to ensure safe transfer of delivered coal from the ship to the coal dome.</li>
	<li>Records operations parameters in log sheet during coal unloading operation and submits to Supervisor.</li>
	<li>Inspects, maintains and troubleshoots Heavy Equipment, Stacker/Reclaimer or Unloader to keep them in good working order at all times. Reports problems encountered to immediate Supervisor for information and/or appropriate action.</li>
	<li>Coordinates preventive and corrective maintenance of equipment with the Maintenance Department to ensure optimum performance.</li>
	<li>Maintains and conducts regular cleaning of equipment and proper housekeeping to eliminate coal dust accumulation to prevent fire accidents.</li>
	<li>Reports problems encountered to the supervisor for information and/or appropriate action. Prepares work requests for corrective maintenance.</li>
	<li>Monitors, records and evaluates equipment operating conditions, based on parameters, to detect deviations from standards and/or other operating problems, and executes necessary corrective measures. Promptly reports to the Supervisor any problems that cannot be resolved by the incumbent for appropriate action.</li>
	<li>Complies with occupational safety and health as well as environmental rules and regulations to prevent accidents, illness, and adverse effects on the environment.</li>
	<li>Complies with housekeeping policies within his/her area of responsibility during assigned shifts to maintain standards of cleanliness and orderliness of plant equipment and premises. </li>
</ul>

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