HÖEGH LNG SERVICES AS is a multinational company organized and existing under the laws of Norway, was duly licensed by this Commission in accordance with the Omnibus Investments Code of 1987, as amended by RA 8756 and its implementing rules and regulations and with a favorable recommendation from the Board of Investments dated August 29, 2018, to establish its Regional Operating Headquarters in the Philippines doing business as Höegh LNG Services ROHQ to: engage in general administration and planning; business planning and coordination; sourcing/procurement of raw materials and components; corporate finance advisory services; marketing control and sales promotion; training and personnel management; logistics services; research and development services and product development; technical support and maintenance; data processing and communication; and business development.

Höegh LNG Services ROHQ

Main Tasks:

Improvement Processes

<ul>
	<li>Active promotion of, and commitment to safety awareness, company policies and company values.</li>
	<li>Actively participate in the development and continuous improvement of HIIS.</li>
	<li>Communicate and provide feedback to vessels on HSEQ related matters including writing circular- and safety letters</li>
	<li>Monitor new and impending rules/requirements that will affect the fleet and ensure relevant initiatives are taken for compliance in close cooperation with relevant functions within Fleet Management.</li>
</ul>

Environmental Compliance

<ul>
	<li>Verify that assigned environmental procedures and documents in the management system and records are in accordance with applicable rules, regulations, and standards.</li>
	<li>Monitor changes in environmental rules and regulations and keep the fleet overview in respect of compliance.</li>
	<li>Garbage management monitoring and follow-up.</li>
	<li>Responsible for following up / updating IHM records towards external vendor.</li>
	<li>Responsible for compliance and update of Ballast Water Management Plans, Seal Chart logs, Garbage management plans and Biofouling Management plans.</li>
</ul>

Risk Management

<ul>
	<li>Responsible for performing regular review of Risk Assessment library and vessel follow-up. Facilitate Risk Assessments on shore as needed.</li>
	<li>Responsible for Permit to Work scope and documentation.</li>
</ul>

Document Control

<ul>
	<li>Responsibility for keeping Office Contingency Manuals up to date.</li>
	<li>Monitor the document revision progress, perform quality control of document consistency, use of approved templates, correct metadata, etc.</li>
	<li>Back-up function for Document Controller.</li>
</ul>

BASS Software and process

<ul>
	<li>Knowledgeable and experienced in BASSnet</li>
	<li>BASSnet Remote Training server administration</li>
</ul>

Training

<ul>
	<li>Provide training in Risk Assessment and Management of Change</li>
	<li>Provide training in Bassnet and HIIS-processes to shore and vessel personnel</li>
	<li>Carry out HSEQ introduction to relevant crew and officers prior to on signin</li>
	<li>Participate in preparations for / attend Officer’s Conferences</li>
	<li>Participate and provide support from HSEQ department in projects, campaigns, and tenders</li>
</ul>

HSEQ Inspector

The Purchaser will be responsible for the operational purchasing and logistics for the vessel which includes activities such as handling of requisition and orders, logistical services and supplier management.

Responsibilities for this position may include but are not limited to:

<ul>
	<li>Ensure that every purchase is made competitively without sacrificing the quality</li>
	<li>Ensure that supplier quotes the right quantity as specified in the requisition with the best possible delivery time</li>
	<li>Arrange logistics in the most effective way</li>
	<li>Authorize payment of invoice in accordance to payment terms</li>
	<li>Work in accordance to our procedure and SOX requirements</li>
	<li>Responsible for Business Partner and Vendor Assessment Form</li>
	<li>Ensure suppliers comply with relevant requirements in ISO 9001/14001 and company policies</li>
	<li>Track deliveries and make sure to receive exactly what was order from supplier</li>
</ul>

Purchaser

Vessel accountant is responsible for completing monthly, quarterly, and annual close for Operating expenses (OPEX) in accordance with applicable accounting standards (e.g., IFRS) and local requirements added to Group’s internal procedures and controls. 

 

Responsibilities for this position may include but are not limited to:

 

Monthly, quarterly, and annual financial close (65%)

<ul>
	<li>Responsibility for all accounting entries required for assigned vessels related to OPEX. This includes treatment of vendor and agent invoices, bank transactions, accruals, currency revaluations etc. (10%)</li>
	<li>Prepare related part invoices (recharging of costs internally according to agreements) (5%)</li>
	<li>Intercompany reconciliation (5%)</li>
	<li>Prepare payments (5%)</li>
	<li>Reconciles and records vessel's monthly and quarterly reports (Master Cash Account, Welfare, Slop chest) and ensures completeness of supporting documents (5%)</li>
	<li>Prepares monthly Purchase Order (PO) list showing outstanding committed costs to be reviewed by the Purchaser and Technical Superintendent (5%)</li>
	<li>Upload/file documents to designated folders on the sever (i.e. SharePoint, w:\\felles\) (5%)</li>
	<li>Reconciliations end each reporting period (5%)</li>
	<li>Ensure proper classification, use of IFS account (CoA) and dimensions for OPEX cost (5%)</li>
	<li>Maintain and improve financial reporting and closing routines for the company by working closely with Group Accounting and controlling in Oslo on internal processes, accounting - and internal control issues (5%)</li>
	<li>Provide deviation analysis of YTD numbers versus budget (FYF versus annual budget) for OPEX reporting (5%)</li>
	<li>Work closely with TSIs, procurement, corporate accountants, and Maritime payroll team (5%)</li>
</ul>

Internal control Compliance, Audits, and routine descriptions (20%)

<ul>
	<li>Complete Internal controls (BSR) according to guidelines in GSM (10%)</li>
	<li> Assist external auditor with providing the requirements for Group on OPEX (10%)</li>
</ul>

 

 Others (15%)

<ul>
	<li>Prepares monthly reports for OPEX with Actuals against Budget and forecast (5%)</li>
	<li>Ad hoc tasks to help the team specially in Fleet Management accounting (5%)</li>
	<li>Provide deviation analysis of YTD numbers versus budget (FYF versus annual budget) (5%)</li>
</ul>

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HSEQ Inspector

Purchaser

Vessel Accountant