Administration and Operations Assistant | For Pooling  

This Administration and Operations Assistant reports to the Insitute Director of Le Cordon Bleu Ateneo and provides administrative and logistical support to the daily operations of the Institute. S/He helps in ensuring orderly and efficient operations.

Main Duties and Responsibilities:

Administration and Finance:

• Prepares orders for checks, purchase requisitions, justification forms, and other related documents
• Conducts inventory, record-keeping, and ordering of office supplies, student uniforms, and student knife sets
• Tracks and follows up payments from students
• Coordinates with Program Sales Officer to check submitted reports for student payments, and appropriate updating of the LCB EM portal
• Handles the revolving fund replenishment administrative processes
• Processes incoming and outgoing bills and documents
• Assists in HR-related matters such as monitoring of time-keeping, information dissemination, scheduling of interviews, timekeeping, posting of job vacancies
• Helps the supervisor in preparing reports by collating complete and updated data
• Coordinates with outside contractors, suppliers, and other University units for matters related to the above
• Performs administrative tasks such as printing, encoding, and filing

Operations:

• Oversees the physical lay-out and set-up of venues for events such as open-houses and short-courses
• Monitors status of facilities, promptly reports to Supervisor any problems and coordinates with necessary parties for immediate repairs
• Assists in property management by regularly checking facilities, scheduling and coordinating for maintenance works
• Orders cleaning and maintenance supplies of the Institute’s kitchen laboratories and facilities
• Coordinates with outside contractors, suppliers and University units for matters related to the above
• Performs other tasks and assigned that may be assigned from time to time

Knowledge, Skills, and Abilities:

• Written and verbal communication skills
• Organized and can multi-task
• Good interpersonal skills
• Team-player and can work under pressure
• Must have interest in culinary arts
• Computer-literate

Education and Experience Requirements:

• Bachelor’s degree graduate preferably in HRM, Culinary or related fields
• At least 1 year of related work experience