GINGERSNAPS is the leading brand for children's wear apparel in the Philippines. From our modest beginnings in 1994 as a single corner in the department store, we have grown to 49 boutiques and 26 department store corners in prime establishments nationwide

Today, we have boutiques and department store corners in Indonesia, Singapore, Malaysia, and Saudi Arabia. We also distribute our products to several countries in a wholesale capacity. The next few years will see us bring our concepts to different regions from which we have been receiving numerous inquiries.

GINGERSNAPS (IL Coniglio Bianco Corporation)

Position Overview 
The Impex Logistics Assistant is responsible for coordinating and managing the logistics of outbound and inbound shipments, primarily focusing on the proper handling, documentation, and tracking of parcels. This role requires attention to detail, strong communication skills, and a proactive approach to logistics management. The assistant will work closely with suppliers, couriers, and internal departments to ensure timely and accurate processing of shipments.

Key Responsibilities

1. Outbound &amp; Inbound Booking of Shipments

<ul>
	<li>Booking and Coordination:

	<ul style="list-style-type: circle;">
		<li>Input essential shipment details (supplier/buyer information, material descriptions, HS Codes, values, quantity, weight) on DHL, FedEx, UPS platforms.</li>
		<li>Request quotations and estimated delivery timelines for parcels from various couriers.</li>
		<li>Prepare a comparison sheet of different couriers' rates and timelines for management approval.</li>
		<li>Create and issue invoices for shipments.</li>
	</ul>
	</li>
	<li>Supplier &amp; Shipper Coordination:
	<ul style="list-style-type: circle;">
		<li>Communicate with suppliers and shippers to resolve any discrepancies or issues regarding invoices and booking details.</li>
		<li>Ensure that shipments comply with de minimis value and weight restrictions.</li>
		<li>Forward AWBs (Air Waybills) and final invoices to suppliers for printing and attachment to parcels.</li>
	</ul>
	</li>
	<li>Scheduling and Tracking:
	<ul style="list-style-type: circle;">
		<li>Coordinate the pick-up of parcels with the respective courier services.</li>
		<li>Track the status of each shipment regularly and follow up with service centers to expedite or push particular shipments if necessary.</li>
		<li>Maintain and organize records and documentation for billing purposes.</li>
	</ul>
	</li>
	<li>Reporting:
	<ul style="list-style-type: circle;">
		<li>Notify relevant internal departments (PRs and RND) about shipment details and billing status.</li>
	</ul>
	</li>
</ul>

2. Quality Control

<ul>
	<li>Verification of Shipment Details:

	<ul style="list-style-type: circle;">
		<li>Double-check dimensions and gross weight for all incoming and outgoing parcels to ensure accuracy.</li>
		<li>Update and maintain accurate records on the Inbound &amp; Outbound Monitoring / Tracking Sheet.</li>
	</ul>
	</li>
</ul>

3. Shipment Frequency Management

<ul>
	<li>Frequency and Consolidation:

	<ul style="list-style-type: circle;">
		<li>Monitor the frequency of shipments, ensuring efficient consolidation (e.g., grouping shipments once a week).</li>
		<li>If multiple shipments are required, request prior approval from PRs and RND before booking second or third shipments.</li>
	</ul>
	</li>
</ul>

4. Celine Charges &amp; Documentation

<ul>
	<li>Charge Summary:

	<ul style="list-style-type: circle;">
		<li>Prepare a summary of Celine charges and attach the necessary Delivery Receipt (DR) and other relevant documents for processing.</li>
	</ul>
	</li>
</ul>

IMPEX Logistics Assistant

INFOMAX is a wholly owned Filipino company that was incorporated and registered to SEC in February 1998. 
Infomax aims to provide world class solutions in the area of Content Integration and Business Intelligence.  Our goal is to maximize the IT investments of our clients by providing them with high-value solutions that will improve their business processes and increase their revenue stream. 
We aim to be the preferred Partner in their business initiatives.
We enable and empower our employees to render innovative and high quality services to our customers. We will empower our employees with industry skills and product knowledge to become highly respected professionals in their fields.

Infomax Systems Solutions and Services Inc.

<ol>
	<li>Responsible for billing and collection
	<ul style="list-style-type: circle;">
		<li>Reviews and prints billing invoices
		<ul style="list-style-type: square;">
			<li>Prints, Scans, and Sends billing invoices to clients via email messenger, courier.</li>
			<li>Maintains AR schedule for reporting to Accounting Officer</li>
		</ul>
		</li>
		<li>Follow-up Sales/ Clients for updated Ars</li>
		<li>Checks BPI clients for collection; If payment is done thru credit to Infomax account matches credits to BPI clients vs outstanding invoices.</li>
		<li>Scans and issues Official receipts to clients and send thru email, messenger, courier</li>
		<li>Discusses with concerned Account Executive regarding billing issues encountered to ensure prompt collection of payment.</li>
		<li>Collects BIR 2307 from Clients, reconcile with books monthly, quarterly</li>
	</ul>
	</li>
	<li>Responsible for all Disbursements to Principals, Suppliers and Service Providers
	<ul style="list-style-type: circle;">
		<li>Prepares and sends POs to principals/ suppliers - Prepares and reviews PO to Suppliers/Principals
		<ul style="list-style-type: square;">
			<li>Revises draft PO from Sales (to fit in the template).</li>
			<li>Reviews accuracy of PO versus BOM, supplier quotation, validates applicable taxes (VAT and Royalty Tax)</li>
		</ul>
		</li>
		<li>Prepares bank telegraphic transfer forms Applies for remittance of funds in case of payment to foreign principals.
		<ul style="list-style-type: square;">
			<li>Submits to accounting officer for endorsement to President.</li>
			<li>Coordinates processing to the bank thru Messenger (with cutoff time 12 PM)"</li>
		</ul>
		</li>
		<li>Prepares payment to suppliers, journal entries, and amount to be paid for submission to Accounting officer for processing in Bizlink</li>
		<li>Prepares application form to purchase dollars for payment to foreign principals (connected to item B)</li>
		<li>Sends proofs of payment to Suppliers and follows up Official Receipt.</li>
		<li>Prepares BIR 2307 and sends to Suppliers</li>
		<li>Maintains AP aging for reporting to Accounting Officer</li>
	</ul>
	</li>
	<li>Collate and review Liquidation and Reimbursement reports submitted by employees.
	<ul style="list-style-type: circle;">
		<li>Reviews receipts in compliance with Company requirements.</li>
		<li>Submit a summary of liquidation and reimbursement to the accounting officer for validation and endorsement for payroll.</li>
	</ul>
	</li>
	<li>Transmits the following documents to Outsourced Accountants,
	<ul style="list-style-type: circle;">
		<li>Bookkeeper Check Vouchers</li>
		<li>Billing Invoices/Sales invoices</li>
		<li>Official Receipts/ Collection receipts</li>
		<li>Journal Vouchers</li>
		<li>ORs from Suppliers</li>
		<li>BIR 2307</li>
	</ul>
	</li>
	<li>Maintenance of Accounting forms (Sales Invoice, Billing Invoice, Official Receipts, Collection receipts)
	<ul style="list-style-type: circle;">
		<li>Inventory of accounting forms (BIR pre-printed, and internal forms (PO, CV))</li>
		<li>Coordinates printing of accounting booklets to BIR and BIR accredited Printer</li>
		<li>Update of internal accounting forms
		<ul style="list-style-type: square;">
			<li>Liquidation Forms</li>
			<li>Reimbursement forms</li>
			<li>Bill of Materials</li>
			<li>Budget Form</li>
			<li>Purchase Request/ Cash Advance Template</li>
		</ul>
		</li>
	</ul>
	</li>
	<li>Other tasks that may assign time to time
	<ul style="list-style-type: circle;">
		<li>Undertakes special projects related to accounting as may be assigned (internal projects)</li>
		<li>Scans accounting documents for audit, BIR, and retention Management</li>
		<li>Assistance in collating documents for external audit/BIR audit</li>
	</ul>
	</li>
</ol>

Accounting Assistant

Healthy Options is the first and largest all-natural and organic products retailer in the Philippines,
specializing in premium and natural food and health products.

Established in 1995, we have grown to expand our organization, creating three other equally passion-driven brands: Bow and Wow, our niche market for cats and dogs; Wine Story, a fine and rare wine retailer; and Planet Grapes, an upscale wine shop and restaurant that caters to the new generation of wine lovers.

We’re looking for the best talent who can help take our business to the next level, all while having fun and helping the world at the same time. If you believe you have what it takes, feel free to browse through the different job openings we have and see where you can fit in!

Healthy Options, Corp.

Job Summary

Enrich our customers’ lives through an excellent online shopping experience by ensuring a smooth flow of day-to-day operations. Proactively support the on-site operations by providing an efficient and accurate execution of every online transaction.

Essential Duties &amp; Responsibilities

Order and Customer Management

<ul>
	<li>Ensure orders are efficiently processed from picking to dispatch.</li>
	<li>Orders are delivered complete and on the next or same day.</li>
	<li>Products sent to customers are of good quality, aligned with the shelf-life policy.</li>
	<li>Receipts are included in all packages as much as possible; manual sales invoice is provided as needed.</li>
	<li>Special requests and/or instructions of customers are followed.</li>
	<li>Customer complaints are attended to as soon as possible and are resolved within 24-48hrs.</li>
</ul>

Delivery Tracking

<ul>
	<li>Maximize dispatch to ensure next day and same day deliveries.</li>
	<li>Closely monitor outside Metro Manila deliveries</li>
	<li>Coordinate concerns directly with courier operations</li>
	<li>Liaise with agency riders for any concerns that may arise during operations</li>
	<li>Fulfill orders in the system to alert customers that their orders are on the way</li>
	<li>Fulfill orders that have been delivered to the customers already</li>
</ul>

Inventory Management

<ul>
	<li>Maintain at least 81% inventory percentage through timely replenishment of stocks.</li>
	<li>Ensure accuracy of inventory thru timely posting of transactions and regular inventory count.</li>
	<li>Minimize expired products by monitoring the movement and storage of stocks.</li>
	<li>Minimize damages thru proper handling.</li>
	<li>Missing items are fulfilled within the day or the following day latest.</li>
</ul>

Safety and Control Measures

<ul>
	<li>Maintain standards of occupational health, safety, hygiene and security which includes implementation of quality standards and processes set by the Quality Assurance department.</li>
	<li>Compliance with the operational policies and procedures on quality management.</li>
	<li>Comply and enforce security policies</li>
</ul>

Other related duties and responsibilities

<ul>
	<li>Work and coordinate proactively with other departments</li>
	<li>Perform other responsibilities assigned by the PIC</li>
</ul>

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