Accounts Payables Administrator
PINO Design Studio Inc.
- Makati, PhilippinesMakati, Metro Manila, PhilippinesMakatiMetro ManilaPhilippinesPhilippines
- Full timeFULL_TIME
Posted a month ago and deadline of application is on 29 Nov
Recruiter was hiring 11 days ago
2024-10-11T07:10:43.049889+00:002024-11-29T16:00:00+00:00Job Description
- Invoice Processing:
- Receive, review, and verify the accuracy and completeness of vendor invoices, ensuring proper authorization and coding to the correct expense accounts and cost centers.
- Enter invoice data into the enterprise resource planning (ERP) system.
- Ensure that all invoices adhere to company policies and contain required information, such as payment terms, purchase order references, and approval signatures.
- Follow up on missing or incomplete documentation and resolve invoice discrepancies efficiently.
- Payment Processing:
- Prepare and process payments, including checks, wire transfers, bank transactions, ensuring payments are made within the agreed payment terms.
- Maintain an organized payment schedule to prioritize and manage outgoing payments efficiently, ensuring compliance with vendor agreements.
- Reconcile and process employee expense reports, ensuring accuracy and compliance with internal guidelines.
- Vendor and Supplier Relations:
- Establish and maintain strong relationships with vendors and suppliers, acting as a point of contact for payment inquiries and disputes.
- Resolve any issues related to incorrect invoices, delayed payments, or discrepancies in a timely manner.
- Negotiate favorable payment terms with vendors when necessary to optimize cash flow and improve payment cycles.
- Reconciliation and Reporting:
- Perform regular reconciliations of accounts payable transactions, including vendor statements and the general ledger.
- Investigate and resolve discrepancies in vendor accounts, such as mismatched invoices, payments, or outstanding balances.
- Prepare and maintain detailed accounts payable aging reports to track outstanding invoices and upcoming payments.
- Collaborate with the finance team to assist with month-end closing activities, ensuring all accounts payable entries are accurate and complete.
- Compliance and Internal Controls:
- Ensure all accounts payable processes comply with company policies, accounting standards, and relevant financial regulations.
- Assist with the preparation of documentation for audits and ensure that all required records and reports are maintained and easily accessible.
- Stay updated on changes in accounting standards, tax laws, and regulations that impact accounts payable practices.
- Process Improvement and Efficiency:
- Identify opportunities to improve accounts payable processes for better efficiency and accuracy, including automating manual tasks or implementing new technologies.
- Participate in process improvement initiatives and collaborate with the finance team on software upgrades or system enhancements that improve workflow.
- Actively contribute to optimizing the cash flow by managing payment schedules and reviewing financial forecasts.
Minimum Qualifications
- Bachelor’s degree in accounting, finance, or a related field (preferred).
- 2+ years of experience in accounts payable or a similar finance role.
- Proficiency in accounting software and ERP systems.
- Strong organizational skills with attention to detail and accuracy in data entry and record-keeping.
- Excellent communication and interpersonal skills for effective vendor management.
- Ability to work independently and manage multiple priorities in a fast-paced environment.
- Knowledge of accounting principles and financial regulations, including AP processes and cash flow management.
- Analytical thinking with strong problem-solving abilities.
Jobs Summary
- Job Level
- Entry Level / Junior, Apprentice
- Job Category
- Accounting and Finance
- Educational Requirement
- Bachelor's degree graduate
- Recruiter response to application
- Once in a while
- Office Address
- Makati, Metro Manila, Philippines
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About PINO Design Studio Inc.
Pino Studio is a Manila-based design firm, comprised of a multi-disciplinary design team dedicated to branding and experience design.
As a company, our mission is to redefine and elevate our visual landscape through our multi-disciplinary design process: in quality, detail, and character.
Our corporate vision is to reimagine the Filipino visual landscape through all areas of design and to become the leading company in design and marketing in the Philippines.