Security Bank is one of the Philippines’ best-capitalized private domestic universal banks. Established in 1951 and publicly listed with the Philippine Stock Exchange (PSE: SECB) in 1995, our major businesses cover retail, corporate, commercial, and business (MSME) banking. 

 We’re recognized as an Employer of Choice in Philippine banking by various award-giving bodies for our values-based culture, industry-leading engagement and benefits, and commitment to work-life balance. 

 Most recently, we ranked #2 best employer in the Philippines and #54 globally on the prestigious Forbes’ World’s Best Employers 2023 list. 

 At Security Bank, our approach to Human Capital Management (HCM) is embodied by our Employee Value Proposition (EVP): “YOU matter.”
Start your BetterBankingcareer with us today. 

 For the complete list of Security Bank's awards, you may visit: https://www.securitybank.com/about-us/awards/

Security Bank

The Operation Specialist will act as universal operations support of branches within the area to support payroll-related activities.

You will also be a secondary to payroll support, acts as manpower pool in filling in temporary vacancies in branches specifically CA or Tellering functions.

 

About Security Bank

Security Bank is one of the Philippines’ best capitalized private domestic universal banks. Established in 1951 and publicly listed with the Philippine Stock Exchange (PSE:SECB) in 1995, our major businesses cover retail, corporate, commercial, and business (MSME) banking. We’re recognized as an Employer of Choice in Philippine banking by various award-giving bodies for our values-based culture, industry-leading engagement and benefits, and commitment to work-life balance.

Most recently, we ranked as the #2 best employer in the Philippines and #54 globally on the prestigious Forbes’ World’s Best Employers 2023 list.

At Security Bank, our approach to Human Capital Management (HCM) is embodied by our Employee Value Proposition (EVP): “YOU matter.”

Start your BetterBanking career with us today.

Organizing and Planning

Persuasion and Negotiation

Sales and Marketing Knowledge

Problem Sensitivity

Customer Service

Time Management

Communication Skills

Operations Specialist Manila

ABOUT US 
 
Norde International Distributors is Making Digital Happen.
 
Located in Quezon City, Philippines, the company was established in 2005 and has become the leading distributor of digital graphic solutions in the country. Throughout its more than a decade history, Norde has been associated with continuous innovation and revolutionary technology.
 
The company collaborates with global partners who possess cutting edge machineries, highly developed skills and certified processes that strengthens business.
 
Norde International provides exceptional state-of the-art digital print solutions to a broad array of industry segments covering general commercial printing, labels, packaging, signages, displays, finishing, direct to garment, design, manufacturing, engineering, and 3D technology.
 
The company aims to bring forth progress and innovation to its clients. It targets to bring great opportunities that can provide sustainability and progress.
 
Norde International Distributors continuously go beyond expectation as it make digital possibilities happen
 
MISSION
We empower our customers to be the most successful they can be in their respective industries by improving their product development and production processes. We do this by: 

+ Delivering great service through our people and processes 
+ Offering relevant solutions through our technologies and innovation 
+ Creating and nurturing mutually beneficial partnerships through commitment and integrity 

VISION
To be the overwhelming partner-of-choice in our target segments through our market leadership, world class products, and industry-leading after-sales services. 

ONE NORDE. ONE TEAM.

Norde International Distributors (QL Development, Inc.)

Job summary: 

Provides technical assistance off-site and onsite by assisting in site preparation, installation, repairing, and troubleshooting various machines. 

 

Duties &amp; Responsibilities: 

<ul>
	<li>Providing remote and on-site technical support </li>
	<li>Providing client support by guiding and training their equipment operators on machine technicalities and proper operation </li>
	<li>Analyzing the client site where the machine will be situated relative to the requirement of the machine/equipment that will be installed (electricity, building details, etc.) </li>
	<li>Assisting the clients in achieving the color stability of their printer </li>
	<li>Updating the customer from time to time on the mandatory software upgrade and the benefits of a new machine (if any) / spare parts/ consumables features </li>
	<li>Supporting the customer together with the Segment Solutions Architect about their printing ideas, and machine-related inquiries to improve the quality and volume of their production </li>
	<li>Collaborating and coordinating with Account Managers (AMs) in assisting clients with their specific printing requirements and recommending technical troubleshooting as the need arises </li>
	<li>Ensuring that all customer service escalations will be solved within the assigned period </li>
	<li>Sending a summary of the troubleshooting report and a picture of defective parts to our principal for claiming SP and defective consumable </li>
</ul>

Field Service Engineers – Manila

The Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes. 

Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students. 

It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia. 

The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

Ateneo de Manila University

Summary of Project Scope

The project aims to establish a locally viable version of the Aiducation International interventions, specifically those under their Employment and Entrepreneurship and Alumni Network pillars. 
Aiducation International is a for-impact organization based in Switzerland that works directly with the Pathways to Higher 
Education Program of the Gokongwei Brothers School of Education and Learning Design of Ateneo de Manila University to nurture talented and deserving students in developing countries (currently Kenya and the Philippines) through mentoring and other formation programs. Their program pillar includes Scholarships, Mentoring and Coaching, Employment and Entrepreneurship, and Alumni Network. 
As AI’s local partner, Pathways to Higher Education oversees the localization of key Aiducation Interventions, that align with Pathways’ mission - especially those that would intensify “learning to earning” opportunities along employability &amp; 
career fairs in combination with mentoring and which provide entrepreneurial opportunities for young Filipino talents and develop and harness the potential of the Pathways alumni network.

Main Duties and Responsibilities

<ul>
	<li>Serve as a Liaison Between Pathways and Aiducation for identified projects (i.e. Mentoring and Career Fair, Pathways Alumni Network, and Start-Up Fund)
	<ul>
		<li>Act as the primary point of contact between Pathways and Aiducation, facilitating clear and effective communication between the two organizations.</li>
		<li>Attend regular meetings with AI representatives to discuss project updates, challenges, and opportunities for collaboration.</li>
		<li>Report progress, share key updates, and ensure all stakeholders are informed of any changes or new initiatives.</li>
		<li>Keep thorough records of meetings and decisions made, ensuring transparency and clarity among and involved parties.</li>
	</ul>
	</li>
	<li>Lead the PHE-AI Team in securing, maintaining, and establishing local partnerships
	<ul>
		<li>Identify and coordinate with local and/or international organizations, businesses, and institutions for potential partnerships.</li>
		<li>Create a process document outlining the process of establishing and nurturing relationships with corporate partners</li>
		<li>Research prospective local partners to assess their alignment with Pathways' mission and goals.</li>
		<li>Schedule and attend partnership meetings, facilitating discussions and negotiations as needed.</li>
		<li>Deliver pitches for partnerships whenever applicable</li>
		<li>Support the activation of a local Ambassadors Network</li>
	</ul>
	</li>
	<li>Establish the Pathways Alumni Program and mobilize the Pathways Alumni Network
	<ul>
		<li>Conduct a comprehensive campaign to update the Pathways alumni database. The campaign should aim to verify and enhance the accuracy and completeness of alumni information.</li>
		<li>Develop and evaluate the Pathways Alumni Program</li>
		<li>Oversee the execution of the Pathways Alumni Program, ensuring that all planned activities are implemented effectively and on schedule.</li>
	</ul>
	</li>
	<li>Establish the Start-Up Fund Program
	<ul>
		<li>Develop the localized version of the Aiducation’s Start-Up Fund Program ensuring that it would fit and thrive in the Philippine context</li>
		<li>Oversee the pilot run of the program, ensuring that all planned activities are implemented effectively and on schedule.</li>
		<li>Evaluate the pilot run and provide suggestions to improve the design and implementation</li>
	</ul>
	</li>
	<li>Support the Pathways Team in Delivering Services Involving Alumni and Partners, etc 
	 </li>
</ul>

Project Officer for AI Localization

Summary of Work Activities and Responsibilities:

Under the supervision of the Section Head of Registration Services and Student Records, the Records Officer assists students, alumni, parents, higher education institutions, government and private agencies in providing information/guidelines on registration procedures/processes, implementation of approved curricula, and student evaluation. This position also coordinates with Chairs, Program Directors, Secretaries of various academic departments, offices, and affiliated units regarding procedures and policies implemented by the Registrar’s Office.

Main Duties and Responsibilities: 

I. Registration Process

<ul>
	<li>Assesses students’ eligibility for enrolment:
	<ul>
		<li>Undergraduate Level</li>
		<li style="list-style-type: none;">
		<ul>
			<li>Checks and monitors probationary conditions/requirements and ensures these are met by students</li>
			<li>Checks status and determines year level of irregular students and updates AISIS accordingly</li>
		</ul>
		</li>
		<li>Graduate Level
		<ul>
			<li>Reviews residency, enrollment history and determines if a student has to go through the readmission, reinstatement and/or extension process.</li>
			<li>Checks, monitors, and ensures student compliance with probationary/provisional conditions/requirements</li>
		</ul>
		</li>
	</ul>
	</li>
</ul>

II. Record Keeping

<ul>
	<li>Coordinates with the Assistant Registar (AR) in the implementation of an effective and systematic process, for maintaining, accessing, recording, and validating all scholastic documents and files in line with standards of efficiency and service</li>
	<li>Encodes grading sheets, completion forms, and standards committee decisions.</li>
	<li>Ensures students’ personal documents and records are complete, up-to-date, and systematically arranged in individual folders to facilitate quick reference for various services of the office</li>
	<li>Checks applications and creates AISIS accounts for parents/guardians</li>
	<li>Verifies and processes requests for password reset and AISIS account activation</li>
	<li>Coordinates with Office of Management Information System (OMIS) regarding special cases and technical difficulties encountered during implementation, maintenance, and safekeeping of records online.</li>
</ul>

III. Student Evaluation

<ul>
	<li>Ensures correct curricular versions are applied to each student</li>
	<li>Conducts thorough assessment of credentials to ensure enrollment eligibility</li>
	<li>Verifies authenticity of Transcript of Records and encodes/inputs on AISIS the verified TOR data of students engaged in Junior/Senior Term Abroad, transferees, etc.</li>
	<li>Attends to requests for changing subject categories (e.g from Free Elective to Major Elective)</li>
</ul>

IV. Curriculum Processing

<ul>
	<li>Partners with the Assistant Registrar in proofreading curricular proposals</li>
	<li>Ensures proper implementation of curricular requirements to students – applicable curriculum version and complete requirements.</li>
	<li>Maintains updated CHED-approved curricular programs of the graduate school, undergrad and ensures that these are properly disseminated and encoded</li>
</ul>

V. Admin Functions

<ul>
	<li>Communicates (written and oral) responses to inquiries from parents, students, alumni, departments and other offices and organizations inside and outside the university through email, phone calls, and walk ins</li>
	<li>Contributes to the regular process of reviewing office processes, systems, and/or procedures, especially within the Records and Registration team that will improve the team’s efficiency and service level to the community</li>
	<li>Performs other duties and tasks as the School Registrar deems necessary to support the office’s business objectives.</li>
</ul>

*Job Description is subject to change

Records Officer | Office of the University Registrar

Summary of Work Activities and Responsibilities:

The subject teacher is primarily a formator who guides the students in their search for truth and knowledge. He/she is responsible for the effective delivery of the instructional program.

Main Duties and Responsibilities:

<ul>
	<li>Prepares lesson plans using the prescribed format and submits these to the Subject Area Coordinator on the scheduled day of the week</li>
	<li>Delivers the daily lessons to the assigned classes according to the prepared lesson plans but with enough flexibility for adjustments whenever appropriate</li>
	<li>Evaluates student progress and achievement regularly through quizzes, long tests, exams and other forms of evaluation prepared according to the prescribed design and the subject area guideline</li>
	<li>Gives the students regular feedback on their performance by returning tests, exams and projects within a reasonable amount of time</li>
	<li>Keeps a record of student progress</li>
	<li>Initiates conferences with students and parents as needed and makes himself available for student consultation and parent-teacher conferences as needed</li>
	<li>Attends year level and subject area meetings and activities, convocations, general faculty meetings, masses, faculty retreats, community spiritual hour and serves in committee work whenever necessary</li>
	<li>Serves as exam proctor during the periodical exams</li>
	<li>Substitutes for absent teachers when assigned by the Subject Area Coordinator</li>
	<li>Implements set routines and procedures for effective classroom management</li>
	<li>Performs any other such duties as may be required by the position in accordance with the instruction and guidelines of the APAA</li>
</ul>

Senior High School Teacher

Summary of Work Activities and Responsibilities:

The position is responsible for assisting the Data Protection Officer (i.e., UDPO Director) in performing the latter’s duties and responsibilities under Republic Act No. 10173, also known as the Data Privacy Act of 2012, as well as other relevant and applicable data protection laws, including issuances by the National Privacy Commission. Among his or her duties and responsibilities, the occupant will be charged with monitoring the data protection concerns of specific units and/or offices of the University, as determined by the DPO.

Main Duties and Responsibilities:

A. Essential Duties and Responsibilities 

1. Conducts Technical Research

<ul>
	<li>Gathers information and materials on data privacy, data protection, and other related topics for the use of the UDPO when resolving issues encountered by the University that involve data privacy.</li>
	<li>Monitors the news for key data protection issues that may affect or impact the University.</li>
</ul>

2. Performs Technical Writing

<ul>
	<li>Prepares office-related materials such as memoranda, activity designs, concept notes, studies, and slide presentations.</li>
	<li>Assists in the drafting, collection, documentation, analysis, and review of all internal and external policies relating to data privacy.</li>
	<li>Assists in the preparation of knowledge products and information, communication, and education materials relating to data privacy.</li>
</ul>

3. Monitors the data protection concerns of other offices and/or units of the University and provides immediate advice, whenever possible.

4. Coordinates with other offices and/or units of the University, as well as other stakeholders within or outside the University, in the resolution of policy questions and other legal issues relative to data protection.

5. Acts as a resource speaker on topics involving privacy and data protection in training, workshops, and similar activities.

B. Other Duties and Responsibilities

1. Mentors other University personnel regarding data privacy.

2. Undertakes documentation and records management tasks.

3. Attends meetings, conferences, hearings, consultations, and other similar work-related events on behalf of the UDPO.

4. Prepares minutes of the meeting, progress reports, post-activity reports, and other documentation materials for events or activities involving the UDPO.

5. Takes photos and audio recordings of events or activities where the UDPO is involved, where possible.

Compliance Officer for Privacy

Main Duties and Responsibilities 
I. Frontline Duties and Office Management Support 
• Attends to inquiries and requests from stakeholders and visitors from various communication 
channels (e.g., face to face, online, phone, office email) and coordinates the flow of information internally and with other offices concerned 
• Receives and records Office correspondences and communication materials and carries out appropriate actions

• Handles coordination and logistical support requirements for meetings, events, and activities 
• Updates office database and maintains files and records of correspondences, documents and 
other materials for the Office in a systematic manner and consistent with the need to protect 
confidentiality and data privacy 
• Maintains pertinent files and records (e.g. disbursements, contracts, purchase requisitions, agreements, etc.) and facilitates disposal of old files and records according to University 
guidelines 
• Oversees the physical upkeep of the office, and ensures that job orders for various equipment repair and maintenance services are properly coordinated 
• Ensures that office supplies and resources are replenished, properly stored, and in good working condition 
• Prepares attendance and leave reports of UBAO employees for submission to HR for 
processing

II. Business Development Support 
• Provides various administrative and logistical support in generating revenues for the University (i.e. rental income from University properties, royalties from licensing of University trademarks, concession income, etc.) 
▪ Coordinates with the Student Uniform Committees of Basic Education, and 
prepares purchase requisitions for school and PE uniforms 
▪ Provides updates on the status of purchase orders, deliveries, inventories, etc. 
▪ Attends and documents committee meetings with the different school units and 
clients, and provides updates as needed

Administrative Assistant | University Business Affairs Office

Summary of Work Activities and Responsibilities:

Under the supervision of the Department Chairperson, the Department Secretary performs general clerical and secretarial work, with focus on the assigned program.

 

Main Duties and Responsibilities

 

I. Frontline Support 

<ul>
	<li>Attends queries and messages from various communication channels, and directs them to the appropriate employee concerned.</li>
	<li>Checks, receives, sorts, and distributes all incoming and outgoing mails, letters, memos and reports and sends them to respective receivers.</li>
	<li>Schedules interviews of graduate student scholarship applicants with the Chair.</li>
	<li>Attends to the administrative requirements of the Comprehensive Examination/ Final/Proposal Thesis/Dissertation Defenses of Graduate Students Support, such as setting the schedules for defense, reserving venues, preparing notices to concerned offices, and preparing the honoraria of the panelists.</li>
</ul>

II. Administrative Support

<ul>
	<li>Assist in gathering supporting documents needed by the Department in the preparation of the reports for CHED, accrediting bodies, and external agencies.</li>
	<li>Provides logistical support to classes, Department-sponsored meetings, conferences, and events, as well as School-open houses, graduation ceremonies, and other School and University-wide activities.</li>
	<li>Regularly maintains and uploads content to the DISCS website.</li>
	<li>Assists in the reproduction of syllabus and other materials needed for class.</li>
	<li>Prepares supporting documents and requirements for the scholarship application and approval, and updates DOST Engineering Research and Development for Technologies (DOST-ERDT) on scholars’ data.</li>
	<li>Prepares necessary correspondences for the Office of the Registrar, regarding change of status from non-degree/validation of subjects and correspondence letter to LS-DISCS’ external partner universities</li>
</ul>

III. Applicant, Advisement and Enrollment Support

<ul>
	<li>Collates the necessary materials needed in the evaluation of the new graduate applicants.</li>
	<li>Files, organizes, monitors, and safekeeps graduate students’ files and activity records for ease of retrieval.</li>
	<li>Monitors graduate students’ submission of required documents and compliance with academic requirements and maintains/updates their records via aifis and intraaifis.</li>
	<li>Assists during online enrollment, manual registration, and advisement periods by providing the necessary forms for enrolment, updating individual student files, and encoding the graduate student’s preferred subject/s in their Individual Program Study (IPS) thru intraaifis.</li>
	<li>Attends to the offshore student requirements, coordinating with the counterpart schools on the final courses that will be offered to offshore students, their statement of accounts for tuition payments, and informing the Registrar’s Office/Accounting/Cashier regarding enrollment of the offshore student.</li>
</ul>

IV. Perform other tasks that may be assigned by the Director and authorized representative

Department Secretary | Department of Information Systems and Computer Science

Summary of Work Activities and Responsibilities:

Under the supervision of the Head of the International Mobility Section, the Visa Processing Assistant V oversees the compliance of inbound students, academics and professionals with Philippine law, immigration requirements, and University regulations. The position ensures that members of the community, guests, and the University itself comply with visa and work permit requirements, as mandated by concerned government and other regulatory agencies.

Main Duties and Responsibilities:

I. Visa Management Support

<ul>
	<li>Formulates a system to monitor the processing of visa / permit applications submitted to the OAVP-UPI.</li>
	<li>Formulates information packets and guidelines related to visa and permit processing 
	requirements and timetables, for dissemination to concerned University units and 
	offices and especially inbound and non-Filipino students, faculty, and professionals.</li>
	<li>Assesses relevant fees to be paid by inbound and non-Filipino students, faculty, and 
	professionals for visa and permit processing, and advises them to settle the fees via 
	University payment channels.</li>
	<li>Implements protocols for the safekeeping of passports of inbound and non-Filipino 
	students, faculty, and professionals upon release of the appropriate permits or tourist 
	visa extensions, and ensures the proper retrieval of the said passports by its rightful 
	owner.</li>
	<li>Implements protocols for the safekeeping and distribution of passports of inbound students and visiting faculty, once the Bureau of Immigration have released the appropriate permits or tourist visa extensions.</li>
	<li>Formulates a monitoring tracker to ensure that cash advances are requested in a timely manner and immediately liquidated.</li>
</ul>

II. Reports and Documentation Support

<ul>
	<li>Ensures the proper transmittal of relevant data from the International Mobility Section to the appropriate offices.</li>
	<li>Tags students with incomplete visa / permit requirements in the official Student 
	Information System (SIS).</li>
	<li>Prepares reports related to enrolment and employment of foreign nationals in 
	compliance with government and regulatory agency.</li>
	<li>Collates, analyzes, and presents data related to requested visa processing services and actual administration, and all pertinent data related to the applied visa and permits.</li>
</ul>

III. Section Management Support

<ul>
	<li>Attends to visitors and callers, handles their inquiries, and directs them to the 
	appropriate persons according to their needs.</li>
	<li>Assists in the formulation of internal Office processes and protocols to ensure that visa / permit processing is done in a timely and efficient manner.</li>
	<li>Secures and/or prepares documents, materials, data/report needed by the Section Head and AVP UPI, and summarizes these, as may be necessary.</li>
	<li>Drafts standard communication and reports, including minutes of meetings, as required by the Section Head and AVP UPI.</li>
	<li>Keeps abreast of internationalization trends and practices that might affect the 
	University, and provides feedback to the leadership team on how to anticipate and 
	manage its possible impact.</li>
</ul>

IV. Performs other university- related duties as may be required by the Immediate 
Supervisor and authorized representative.

Visa Processing Assistant | Office of International Relations

Under the supervision of the Employee Capability and Development Assistant Director, the Employee Capability and Development Officer III will assist in the design, implementation, and evaluation of programs from onboarding and socialization, learning and development, performance, promotion, career, and succession.

Main Duties and Responsibilities

Employee Capability and Development Needs Assessment

<ul>
	<li>Conducts employee capability and development (e.g., performance, learning, career, promotion, and succession, etc.) needs assessment, utilizing the most appropriate data gathering and validation methodologies.</li>
	<li>Drafts a needs assessment plans, after due consultation and understanding of the organizational needs and review of literature.</li>
	<li>Drafts questionnaires and/or data gathering guide to facilitate the sessions.</li>
	<li>Conducts data gathering, which includes primary and secondary data sources.</li>
	<li>Builds network with various vendors for possible partnership to develop and improve learning methods.</li>
</ul>

Employee Monitoring, Mobility, and Placement

<ul>
	<li>Analyzes employee profile trends, in coordination with the other sections in the OPT&amp;OD.</li>
	<li>Monitors the status of the internal candidates on a regular basis (e.g., weekly, monthly, quarterly, yearly, etc.)</li>
	<li>Works closely with the Recruitment Section in identifying possible internal candidates to fill in existing and potential vacancies</li>
</ul>

Employee Capability and Development Programs

<ul>
	<li>Contributes in building an employee capability and development roadmap as part of the University’s talent development and retention strategy.</li>
	<li>(Re)Designs and implements a responsive intervention and evaluation plan to address identified needs.</li>
</ul>

Onboarding and Socialization Program

<ul>
	<li>(co)Designs onboarding programs that would ensure that new employees to the University, and employees transferring to another unit and/or position, are properly oriented and enculturated with their new team.</li>
</ul>

Learning and Development Program

<ul>
	<li>Coordinates learning and/or career development programs and initiatives of each unit.</li>
	<li>Analyzes the effectiveness of learning programs offered internally and sponsored externally.</li>
	<li>Administers the annual performance evaluation process</li>
</ul>

HR-Specific: Development

<ul>
	<li>Assists in reviewing the capabilities of OPT&amp;OD team members, and recommends programs possible capability and learning interventions.</li>
	<li>Monitors the career mobility of the HR team, serving as career advisers, and recommending programs that will enable them to achieve their career aspirations.</li>
</ul>

HR Partnering and Program Administration Functions

<ul>
	<li>Actively researches practices related to OPT&amp;OD functions - frameworks, assessment strategies, intervention and evaluation.</li>
	<li>Identifies and interprets current and concerns, trends, and opportunities, and makes recommendations.</li>
	<li>Keeps abreast with trends and changes happening in the University and determines how it affects the Office.</li>
	<li>Serves as a partner to an assigned cluster/school’s leadership teams on initiatives that require HR/OD expertise and services.</li>
</ul>

Group Management Support

<ul>
	<li>Assists in creating/updating policies related to employee capability and development.</li>
	<li>Assists in preparing the ECD’s operational budget requirements.</li>
	<li>Assists the OPT&amp;OD during peak seasons, and the University for events and committee works.</li>
</ul>

HR Officer | Employee Capability and Development Officer III

Summary of Project Scope 
 
The position supports the Director and Chinese Director in managing the operations of the Confucius Institute. Responsibilities include but are not limited to: overseeing the different activities of the Confucius Institute, such as regular Chinese language and culture classes, Chinese cultural events, and other special projects, drafting the calendar of activities, composing press releases and official documents, and preparing the yearly budget report and budget proposal. He/she is efficient, able to multitask, and organized with a view towards continually improving processes. 
 
Detail of Principal Accountabilities and Project Deliverables

<ul>
	<li>Coordinates with and reports to the Directors of the Institute.</li>
	<li>Coordinates with other Ateneo offices</li>
	<li>Provides coordination and logistical assistance for the Institute-sponsored conferences and special events which include: coordinating with other offices regarding event, making transportation and accommodation requests as needed, catering services, materials/supplies needed</li>
	<li>Assists in the offering of Chinese language and culture classes.</li>
	<li>Contributes to team effort by accomplishing related results as needed.</li>
	<li>Supports the Directors, Faculty and Students/Guests
	<ul>
		<li>Coordinates with the directors, faculty and Chinese volunteer teachers on registration matters and schedule of classes.</li>
		<li>Interacts with faculty in providing information, obtaining data on teaching load, examinations schedule, course evaluation and other student-related matters.</li>
		<li>Assists and supports faculty in performing their respective functions.</li>
		<li>Assists faculty for the use of facilities and equipment for class requirement.</li>
		<li>Prepares and handles the processing of teachers’ contracts each cycle</li>
	</ul>
	</li>
	<li>Events Management Logistical Support
	<ul>
		<li>Assists the Directors and Chinese volunteer teachers in the organization as well as implementation of events, special projects, workshops and conferences organized by the Institute in Loyola Campus.</li>
		<li>Coordinates all necessary logistical and program requirements.</li>
		<li>Coordinates with other offices regarding preparation and logistics of projects and events.</li>
	</ul>
	</li>
	<li>Writes various letters, reports, articles, and advertisements</li>
	<li>Designs advertisement posters</li>
	<li>Prepares and handles all matters regarding the Master of Teaching Chinese as a Foreign Language program</li>
	<li>Processes visa and work requirements of foreign faculty</li>
	<li>Coordinates with partner Ateneo offices with regard to the MA program</li>
	<li>Collects scholarship applications for the MA program</li>
	<li>Coordinates with accredited supplier in processing the visas</li>
</ul>

Program Officer I | Project Engagement

**full jd will be sent to shortlisted candidates

Summary of Work Activities and Responsibilities:

Reporting directly to the Academic Standards and Policies Section Head, the Academic Standards Support Assistant assists in the implementation of the administrative procedures pertaining to undergraduate students’ academic concerns, eligibility for promotion to the next year level, and eligibility for graduation. 

A. Monitoring of Academic Performance

1. Student Academic Concerns

<ul>
	<li>Coordinates with departments/programs/ faculty members regarding students’ academic concerns, as needed</li>
</ul>

2. Advisory Marks

<ul>
	<li>Prepares list of teachers to be sent mid-semester evaluation forms</li>
	<li>Sends out to concerned faculty the mid-semester evaluation forms for selected students divided alphabetically</li>
</ul>

<ol>
	<li style="list-style-type: none;"> </li>
</ol>

B. Year-End Academic Evaluation and QPI Monitoring

1. Hold Orders

<ul>
	<li>Monitors hold orders imposed on students with academic deficiencies </li>
	<li>Inputs hold orders on students who did not meet probation/readmission requirements</li>
</ul>

<ol>
	<li style="list-style-type: none;"> </li>
</ol>

C. Processing of Academic Appeals (Support to the Standards Committee)

1. Appeals Process

<ul>
	<li>Takes charge of updating Standards Committee form for appeal for change of grade and uploading to the website</li>
</ul>

2. Evaluation of Appeals

<ul>
	<li>Prepares a summary of the academic history of students who submit appeals in order to provide Committee members with a fuller context of the student making the appeal</li>
</ul>

3. Committee Meeting Logistics

<ul>
	<li>Attends to logistical requirements for meetings </li>
	<li>Prepares materials needed by the Committee on appeals for probation and readmission</li>
</ul>

4. Appeals Decision

<ul>
	<li>Disseminates Standards Committee memos and letters to the concerned students, faculty, department chair/program director, departments and offices</li>
</ul>

<ol>
	<li style="list-style-type: none;"> </li>
</ol>

D. Administrative Support for Academic Processes

1. Leave of Absence

<ul>
	<li>Receives and reviews for completeness the accomplished forms on request to return from Leave of Absence, and request for reinstatement</li>
</ul>

2. Student Activity Hour Requests

<ul>
	<li>Processes requests for the use of the Student Activity Hour for academic activities</li>
</ul>

3. ADMU Official Student Representation

<ul>
	<li>Prepares the excuse letters for teachers of student-athletes participating in University-sanctioned competitions and training (both local and international)</li>
</ul>

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</ol>

E. Graduation-Related Responsibilities

<ul>
	<li>Coordinates/Follows up with the Departments/Programs regarding further clarification about their nomination process</li>
	<li>Proofreads the list of honor graduates, program awards, and the final list of graduates to be read by the Deans </li>
	<li>Forwards to the Office of the Registrar files of students who have graduated and/or discontinued their undergraduate studies</li>
	<li>Generates data needed in the preparation of reports on academic standards and policies</li>
	<li>Attends to window, telephone ,and email inquiries from various stakeholders regarding academic procedures and processes</li>
</ul>

Academic Standards Support Assistant

Main Duties and Responsibilities: 
I. Provides frontline and Logistical Support to the MEQAU committee

<ul>
	<li>Assists MEQAU Chair in overseeing and monitoring the implementation of quality assurance activities such as but not limited to the following; evaluation of modules, evaluation of faculty stakeholder surveys, internal quality assessment, external accreditation, and other quality assurance initiatives</li>
	<li>Facilitates the process of module and faculty evaluations by the students across all year levels and collates and organizes all evaluation data for review and analysis by the MEQAU using existing evaluation tools and platforms used (i.s. Google Forms, Canvas, etc)</li>
	<li>Facilitates the process of module evaluation in Canvas or other platforms applicable by the assigned students </li>
	<li>Facilitates the process of faculty evaluation in Canvas </li>
	<li>Recommends improvements in the module and faculty evaluation process as needed</li>
	<li>Ensures that the evaluations are accomplished promptly by the assigned students by coordinating with the year-level administrative assistants and module coordinators.</li>
	<li>Coordinates and corresponds with the OAD, OD, OSA, and other respective offices for quality assurance concerns (i.e. data gathering, submission of reports, etc.) and external accreditors and institutions</li>
	<li>Provides secretarial and clerical support to the MEQAU head and its members</li>
	<li>Oversees the work schedules and appointments of the MEQAU</li>
	<li>Coordinates appointments and meeting schedules of MEQAU with school administrators, YLC/AYLC/faculty, students and other stakeholders (internal and external)</li>
	<li>Drafts memos, correspondence and other communication materials</li>
	<li>Serves as receptionist, attending to the various stakeholders of MEQAU</li>
	<li>Attends to queries and requests, and coordinates the flow of information internally and with other department/organizations concerned</li>
	<li>Organizes and monitors the MEQAU files, supplies, fixtures, and equipment</li>
	<li>Receives, files, and safekeeps MEQAU records, mails, facsimile messages, and other communication materials, and ensures ease of retrieval</li>
	<li>Monitors, purchases, and maintains sufficient stock of supplies</li>
	<li>Assists in overseeing the physical upkeep of the office, ensuring that supplies, fixtures, and equipment are properly stored and in good condition</li>
	<li>Assists in the preparation and conduct of MEQAU administrative activities (e.g. meetings, preparation for accreditation, evaluation of modules and faculty )</li>
	<li>Coordinates attendance and logistical requirements (e.g., venues, food, resources)</li>
	<li>Documents and takes minutes of meetings and/or proceedings of the Year Level</li>
	<li>Informs the head of MEQAU of any administrative concerns and refers critical incidents that need attention</li>
	<li>Provides logistical and administrative support for school-wide quality assurance activities</li>
</ul>

II. Financial Management Support

<ul>
	<li>Assists in monitoring finances of the MEQAU ensuring that financial requests are correct and within budgetary limit</li>
	<li>Keeps track of financial records and expense accounts of MEQAU</li>
	<li>Prepares summary of expenditures</li>
	<li>Processes and coordinates financial transactions, payments, and purchase requisitions of MEQAU, obtaining necessary approvals and documents</li>
	<li>Follows up with the Central Accounting Office payments made, coordinates its status, and when necessary, arranges for bank deposits</li>
	<li>Prepares reference materials for the yearly budget requests of the MEQAU</li>
	<li>Performs other duties as may be required from the position</li>
</ul>

Administrative Assistant | Medical Education and Quality Assurance Unit (MEQAU)

Under the supervision of the Program Development Head, the Program and Administrative Assistant IV supports the implementation of programs, as well as provides office support to the day-to-day operations of the Section.

Main Duties and Responsibilities:

I. Program Management Support 

<ul>
	<li>Prepares and maintains the monthly calendar of scheduled programs </li>
	<li>Collates program data such as number of attendees, estimated gross earnings, etc., and submits them to the Program Development Head for review </li>
	<li>Documents program sessions and provides observation notes on class flow, class participation, class conduct, etc. to the Program Development Head and Program Development Officers</li>
	<li>Assists the Program Development Officers and Program Development Assistant in research by conducting desktop research and reviewing of available resources to complete the prescribed report template </li>
</ul>

II. Administrative Support 

<ul>
	<li>Oversees the physical upkeep of the office, and ensures that job orders for various equipment repair and maintenance services are properly coordinated </li>
	<li>Ensures that office supplies and resources are replenished, properly stored, and in good working condition
	<ul>
		<li>Monitors the inventory of office supplies and resources regularly, and coordinates with the Administrative Services Group for requisition </li>
	</ul>
	</li>
	<li>Handles coordination and logistical support requirements for meetings, events, and activities o Prepares materials and sets up the venues for meetings headed/organized by the Section
	<ul>
		<li>Prepares Minutes of the Meeting and submits them to the Program Development Head / Program Development Officers for review </li>
	</ul>
	</li>
</ul>

III. Records Management Support 

<ul>
	<li>Updates database and maintains files and records of correspondences, documents and other materials of the Section in a systematic manner and consistent with the need to protect confidentiality and data privacy.
	<ul>
		<li>Maintains physical and digital copies of Memorandum of Agreement (MOAs), Memorandum of Understanding (MOUs), Partnership Agreements, Accreditations, etc. o Updates the contact information of resource persons, clients, partners, and suppliers, etc.</li>
		<li>Tracks and records the status of the job orders, transmittals, etc. </li>
	</ul>
	</li>
</ul>

IV. Performs other work-related tasks that may be assigned by immediate supervisor and authorized representatives.

Program and Administrative Assistant IV

Summary of Work Activities and Responsibilities:

The position provides guidance and counseling to the students with the help of data from psychological tests and inputs from teachers, administrators​ ​and parents and attends to the personal and psycho-emotional needs of the students in relation to their academic performance and total formation in general. 
​​

 
​Main Duties and Responsibilities:

<ul>
	<li>P​rovides guidance and counseling services to the students</li>
	<li>P​repares and updates Guidance Formation Modules</li>
	<li>I​​mplements grade level Guidance Program</li>
	<li>​C​onfers with parents and teachers whenever necessary</li>
	<li>Conducts case conferences whenever appropriate</li>
	<li>Maintains and updates the students’ individual records</li>
	<li>A​dministers group tests and conduct test interpretation sessions to students and parents</li>
	<li>M​akes referrals to specialists, when needed.</li>
	<li>P​rovides pertinent student data to school administrators for purposes of curriculum development.</li>
	<li>P​erforms any other such duties as may be required by the position in accordance with the instructions and guidelines of the Assistant Principal for Formation</li>
</ul>

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