CIIT College of Arts and Technology

Want to help make a difference?
CIIT seeks to revolutionize Philippine education by putting industry-based + student-centered learning + affordable in the same sentence. We are looking for awesome people with a passion for sharing knowledge and empowering others to turn their own passions into a career. It also means working with others who have similar goals, a team with a shared desire to innovate in the education space, and non-traditional management that is committed to pushing boundaries in order to close the skill gap between education and industry. Help us in building the future of Philippine Education.

CIIT College of Arts and Technology

<ul>
	<li>Assist library patrons in locating and borrowing books and other reference materials</li>
	<li>Organize and manage the acquisition, cataloging, and classification of library materials</li>
	<li>Monitor and evaluate the relevance of the library collection to school curricula and subject needs</li>
	<li>Organize educational programs, workshops, and events for varied patron interests and school organizations</li>
	<li>Provide reference and research assistance to both students and staff</li>
	<li>Provide basic archival document scanning and screen calibration services</li>
	<li>Maintain and update library systems, including integrated library software (ILS), databases, and other relevant digital tools</li>
	<li>Generate reports on the utilization of library materials and services</li>
	<li>Conduct library orientation to new students and employees</li>
	<li>Assist in the preparation of documents for school and course accreditation</li>
	<li>Maintain overall orderliness and cleanliness of the library</li>
	<li>Keep up to date with the latest trends and best practices in the field of library and information science</li>
</ul>

School Librarian

The Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes. 

Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students. 

It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia. 

The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

Ateneo de Manila University

Summary of Work Activities and Responsibilities:

The Ateneo de Manila Grade School Teacher is the primary formator in the classroom. As a model of the Jesuit principle of cura personalis alumnorum (personal care and concern for the student), he/she is greatly responsible for the development and holistic formation of the students.

Following the principle of special parental authority, an equally important task of the Grade School teacher aside from teaching is to attend to the welfare of students.

The Grade School teacher is based in a grade level and is a member of a subject area task force. As a faculty member, the teacher is expected to be involved in the academic and social life of the school community. He/she also involves him/herself in professional learning communities, participates in school committees, and attends official school functions and outreach programs such as Bigay Puso and Brigada Eskwela.

Main Duties and Responsibilities:

I. Regular Duties

<ul>
	<li>Writes individual lesson plans, participates in articulation and collaboration sessions</li>
	<li>Teaches the subject assigned to him/her, with emphasis on student-centered activities</li>
	<li>Prepares instructional materials such as visual aids, Learning Activity Sheets (LAS), Information Sheets (IS), and Evaluation Sheets (ES)</li>
	<li>Gives seatwork, homework, and quizzes regularly.</li>
	<li>Notifies parents of each student’s performance and confers with parents during regular parent-teacher conferences, or upon the request of either party</li>
	<li>Attends grade level meetings; participates in and evaluates grade-level activities</li>
	<li>Attends task force meetings; participates in and evaluates task forces projects</li>
	<li>Attends and actively participates in Faculty general assemblies and other committees assigned to him/her</li>
	<li>Takes responsibility for the care of instructional materials, school equipment, and facilities.</li>
</ul>

II. Prefecting and Proctoring Duties

<ul>
	<li>Monitors the students at specific locations during Quiet Time, Mind-Setting Time, recess, and lunch on assigned days</li>
	<li>Monitors the class when assigned as table prefect in the cafeteria (for Grades 3-6 Teachers)</li>
	<li>Monitors the students during the Sportsfests and Intramurals</li>
	<li>Proctors a class during quarterly examinations</li>
	<li>Proctors a class during dismissal (for Grades 1-4)</li>
</ul>

III. Advising and Counseling Duties

<ul>
	<li>Gives counsel and direction to individual members of his/her class and makes referrals to the Child Development Center when appropriate</li>
	<li>Handles disciplinary cases of his/her students; and refers serious cases to the GLC</li>
	<li>Follows up on referrals with the class teacher/adviser and/or the Child Development Center</li>
	<li>Gives group guidance to his/her class during ST-Ar period and Quiet Time and coordinates with the Guidance Counselor (for CT/CA only)</li>
</ul>

IV. Student Recording and Reporting Duties

<ul>
	<li>Checks the students’ attendance and punctuality</li>
	<li>Corrects seatwork, homework, quizzes, and quarterly examinations</li>
	<li>Scores, records, encodes, and validates student marks in grading sheets</li>
	<li>Recommends to the GLC stars and bars for Grades 3-4 and merits and demerits for Grades 5-6</li>
	<li>Submits records of student attendance and deportment and other reports to the GLC</li>
	<li>Submits reports on students’ honors and awards to the GLC.</li>
	<li>Ensures the confidentiality and integrity of official school records pertaining to the students (e.g. report cards, exams, guidance test results)</li>
</ul>

Grade School Teacher

The Ateneo de Manila Grade School Teacher is the primary formator in the classroom. As a model of the Jesuit principle of cura personalis alumnorum (personal care and concern for the student), s/he is greatly responsible for the development and wholistic formation of the students.

Summary of Work Activities and Responsibilities:

The position provides guidance and counseling to the students with the help of data from psychological tests and inputs from teachers, administrators​ ​and parents and attends to the personal and psycho-emotional needs of the students in relation to their academic performance and total formation in general. 
​​

 
​Main Duties and Responsibilities:

<ul>
	<li>P​rovides guidance and counseling services to the students</li>
	<li>P​repares and updates Guidance Formation Modules</li>
	<li>I​​mplements grade level Guidance Program</li>
	<li>​C​onfers with parents and teachers whenever necessary</li>
	<li>Conducts case conferences whenever appropriate</li>
	<li>Maintains and updates the students’ individual records</li>
	<li>A​dministers group tests and conduct test interpretation sessions to students and parents</li>
	<li>M​akes referrals to specialists, when needed.</li>
	<li>P​rovides pertinent student data to school administrators for purposes of curriculum development.</li>
	<li>P​erforms any other such duties as may be required by the position in accordance with the instructions and guidelines of the Assistant Principal for Formation</li>
</ul>

Guidance Counselor | High School

Subject Areas:

<ul>
	<li>Science </li>
	<li>English</li>
	<li>Math</li>
	<li>Araling Panlipunan</li>
	<li>Filipino</li>
	<li>Christian Living Education</li>
	<li>Physical Education</li>
	<li>Computer</li>
	<li>Art</li>
	<li>Christian Service Involvement Program </li>
</ul>

Summary of Work Activities and Responsibilities:

The subject teacher is primarily a formator who guides the students in their search for truth and knowledge. He/she is responsible for the effective delivery of the instructional program.

Main Duties and Responsibilities:

<ul>
	<li>Prepares lesson plans using the prescribed format and submits these to the Subject Area Coordinator on the scheduled day of the week</li>
	<li>Delivers the daily lessons to the assigned classes according to the prepared lesson plans but with enough flexibility for adjustments whenever appropriate</li>
	<li>Evaluates student progress and achievement regularly through quizzes, long tests, exams and other forms of evaluation prepared according to the prescribed design and the subject area guideline</li>
	<li>Gives the students regular feedback on their performance by returning tests, exams and projects within a reasonable amount of time</li>
	<li>Keeps a record of student progress</li>
	<li>Initiates conferences with students and parents as needed and makes himself available for student consultation and parent-teacher conferences as needed</li>
	<li>Attends year level and subject area meetings and activities, convocations, general faculty meetings, masses, faculty retreats, community spiritual hour and serves in committee work whenever necessary</li>
	<li>Serves as exam proctor during the periodical exams</li>
	<li>Substitutes for absent teachers when assigned by the Subject Area Coordinator</li>
	<li>Implements set routines and procedures for effective classroom management</li>
	<li>Performs any other such duties as may be required by the position in accordance with the instruction and guidelines of the APAA</li>
</ul>

Junior High School Teacher

Summary of Work Activities and Responsibilities:

The position provides guidance and counseling to the students with the help of data from psychological tests and inputs from teachers, administrators​ ​and parents and attends to the personal and psycho-emotional needs of the students in relation to their academic performance and total formation in general. 
​​ 
​Main Duties and Responsibilities:

<ul>
	<li>P​rovides guidance and counseling services to the students</li>
	<li>P​repares and updates Guidance Formation Modules</li>
	<li>I​​mplements grade level Guidance Program</li>
	<li>​C​onfers with parents and teachers whenever necessary</li>
	<li>Conducts case conferences whenever appropriate</li>
	<li>Maintains and updates the students’ individual records</li>
	<li>A​dministers group tests and conduct test interpretation sessions to students and parents</li>
	<li>M​akes referrals to specialists, when needed.</li>
	<li>P​rovides pertinent student data to school administrators for purposes of curriculum development.</li>
	<li>P​erforms any other such duties as may be required by the position in accordance with the instructions and guidelines of the Assistant Principal for Formation</li>
</ul>

Summary of Work Activities and Responsibilities: 
Under the supervision of the Educational Media Center (EMC) Coordinator, the Librarian for Non-Print is responsible for planning, administering, and supervising the programs and services of the Instructional Technology Center (ITC) of the Senior High School.

 
This position also supports the SHS’ plans and operations by ensuring the smooth function of the SHS-ITC to empower and support the academic, formation, and co-curricular programs of the school; and the University’s strategic plans by developing excellent systems (ad intra) of the SHS-ITC to support online and on-campus teaching-learning experiences of students and teachers, with a view to contributing to the school’s goal of becoming an excellent digital university.

Main Duties and Responsibilities

I. Operations Planning Support

<ul>
	<li>Assists the EMC Coordinator in planning, implementing, monitoring, and evaluating the programs, resources, services, and impact in the school</li>
	<li>Identifies and recommends Audio Visual instructional materials and equipment for purchase to supplement the school’s curriculum needs</li>
	<li>Plans and finalizes the annual budget for the ITC</li>
</ul>

II. Operations Implementation and Management

<ul>
	<li>Monitors budgetary expenditures for the purchase of non-print materials, supplies and equipment in accordance with the approved budget</li>
	<li>Communicates new acquisitions, policies and procedures through onsite (e.g., bulletin board displays, exhibits, etc.) and online platforms (e.g., website, social media, etc.) to the SHS community</li>
	<li>Champions media literacy in the school and educates faculty, staff, professionals, and students on the effective use of non-print materials, equipment, and other non-print resources</li>
	<li>Keeps and maintains accurate records of all non-print materials, equipment, and supplies</li>
</ul>

<ol>
	<li>Classifies and/or catalogs all non-print materials in varied formats</li>
	<li>Organizes and maintains the online digital repository system</li>
</ol>

<ul>
	<li>Assists in the supervision and evaluation of the ITC staff</li>
</ul>

III. Performs other office-related tasks as may be assigned by immediate supervisor or authorized representative.

Non Print Librarian Ateneo Senior High School

The Campus Minister is expected to:

1. Serve as co-facilitator of Grade 11 Retreats by:

<ul>
	<li>Designing, facilitating, and evaluating the retreat’s module content</li>
	<li>Coordinating with the Grade 11 Retreat Team (the Grade Level Moderators, the Grade Level Guidance Counselor, and the Class Parent Representatives)</li>
	<li>Providing the proper orientation for the Grade 11 Retreat Team</li>
	<li>Facilitating the Retreat Team’s evaluation after the Retreat</li>
	<li>Preparing the Grade 11 Retreat materials, including audio-video equipment and soft files</li>
	<li>Facilitating the Pre-Retreat Reflection Period</li>
	<li>Preparing and practicing the students (sharers, commentator, readers, etc.) for the Retreat Mass</li>
	<li>Coordinating the students’ post-Retreat evaluation</li>
	<li>Handling requests for and liquidation of Grade 11 Retreat funds</li>
</ul>

2. Serve as the lead Campus Minister in Daily Morning Masses (Tuesdays and Fridays) by:

<ul>
	<li>Preparing the Chapel for the Daily Morning Masses (going through the checklist and ensuring all is set at the Credence table, checking the commentator’s guide, and readying the sound system, servers, readers, offerors and musicians)</li>
	<li>Serving as instrumentalist of the choir</li>
	<li>Serving as choir leader</li>
	<li>Ensuring that the day’s offertory collection is secure, accounted for, and turned-over to the CMO Head for safekeeping.</li>
</ul>

3. Function as support staff during Schoolwide Masses by creating and running multimedia presentations during Schoolwide Masses.

4. Serve as support staff for the Jesuit Vocations (Meet the Jesuits) MTJ Program by:

<ul>
	<li>Assisting the Lead Campus Minister for the MTJ in preparing all materials (i.e., equipment ) and gathering all soft files.</li>
	<li>Advertising the MTJ Program via Social Networking sites (Facebook and Twitter).</li>
</ul>

5. Act as support staff for CMO online and on-campus presence by:

<ul>
	<li>Providing materials for the CMO Facebook page.</li>
	<li>Submitting proposed materials for posting to the CMO Head</li>
</ul>

6. Serve as support staff for Spiritual Formation Activities namely:

<ul>
	<li>the Faculty and Staff Retreat</li>
</ul>

7. Take the role of support staff for any other Spiritual Formation Activity as requested by the CMO Head.

8. Perform other tasks that may be assigned by the CMO Head.

Campus Minister for Senior High School

Summary of Work Activities and Responsibilities

Under the supervision of the Training Services Group Head, the Training Officer manages the Public and In-House accounts, courses, certifications and diploma programs of the Center; provides direct, close-in support to Resource Persons before and during the actual training conduct.

Main Duties and Responsibilities

I. Training Management Role 

<ul>
	<li>Serves as Training Officer carrying out training cycle tasks (pre, during, post) such as but not limited to the following:</li>
	<li>Pre-Training
	<ul>
		<li>Coordinates with Program Sales and Marketing Group and Program Development Group for pre-training requirements for each Public and In-House accounts, courses, certifications and diploma programs, i.e. participants profile, venue, reports, etc. </li>
		<li>Coordinates and assists the Resource Persons and In-House partners on the requirements of the course, certification and program, i.e. Canvas requirements, materials, quizzes/exam, preparations, room and equipment set-up, supplies requests, etc. </li>
		<li>Prepares attendance and program orientation slides, IDs, attendance and evaluation link/QR code, cash advance, etc. needed for Public and In-House accounts, courses, certification and diploma programs. </li>
	</ul>
	</li>
	<li>During-Training
	<ul>
		<li>Set up registration area, assists in class venue preparations on the logistical requirements of the course. </li>
		<li>Monitors participants’ attendance and engagement by providing support to both resource person and participants. </li>
		<li>Manage communication and course requirements to and from participants, In-House partners and Resource Persons. </li>
		<li>Takes class pictures and coordinates with Training team for picture layout, developing and delivery. </li>
		<li>Consolidate submissions of participants and send them to the Resource Person for grading. </li>
		<li>Encode/Set-up course, certification exam questions and answers on Canvas and serves as proctor/support during examinations in Zoom. </li>
		<li>Secures equipment and supplies used after each Public and In-House accounts, courses, certifications and diploma programs.</li>
	</ul>
	</li>
	<li>Post-Training
	<ul>
		<li>Monitors status of post-program evaluation, submission for grading of Resource Person and updates the Records Officer once grades are received. </li>
		<li>Prepares course evaluation summary, actual expense report and summary report required by the In-House partners (as needed).</li>
		<li>Arrange and organize graduation ceremonies and documentations. </li>
		<li>Check the accuracy and issuance of documentations according to the timeline and standards of the Center.</li>
	</ul>
	</li>
</ul>

II. Training Operations and Records Documentation Support

<ul>
	<li>Supervises the ordering of Training supplies (consumables, monthly and annual) requirements for the courses, equipment inventory and catering food orders. </li>
	<li>Creates Training Zoom details for all online synchronous sessions. </li>
	<li>Oversee the Training Records Officer, Records and Operations Assistants on behalf of the Training Group Head (if needed). </li>
</ul>

III. Leadership and Administrative Role

<ul>
	<li>Supervise Junior Training Associates in the completion of the pre, during and post training requirements. </li>
	<li>Monitors the department’s internal monitoring sheet and on the submission of post course requirements (e.g., actuals, summary report, materials). </li>
	<li>Suggest and implement improvements and innovation that would positively impact the department and the Center. </li>
	<li>Attends and participates in internal/external meetings on behalf of the Training Group Head (if needed). </li>
</ul>

IV. Performs other work-related tasks as may be required by the Immediate Supervisor and/or authorized representative.

Training Officer | Ateneo Graduate School of Business Center for Continuing Education

Summary of Work Activities and Responsibilities:

Under the supervision of the CMO Director, the APS Campus Minister assists in planning, conducting, coordinating and evaluating the various activities of the APS Campus Ministry to include its liturgical life and spiritual formation activities.

Main Duties and Responsibilities:

I. Sacramental Life

<ul>
	<li>Oversees the use, maintenance and services of the Chapel/Oratory, Sacristy, and CMO Office</li>
	<li>Coordinates with the APS Chaplain &amp; CMO Director in planning and organizing special masses/rituals
	<ul>
		<li>Feast of St. Ignatius</li>
		<li>Mass of the Holy Spirit</li>
		<li>First Friday Masses</li>
		<li>Baccalaureate Masses</li>
		<li>Commemorative Feasts, Special Occasions and Other Masses</li>
		<li>Special Rituals (e.g. blessings/Masses at ASMPH, 
		Masses for Barristers, AGSB, ALS, and ASoG, etc)</li>
	</ul>
	</li>
	<li>Trains volunteers for liturgical celebrations</li>
	<li>Assigns and coordinates with volunteers for liturgical services (lectors, Eucharistic ministers, acolytes, choir)</li>
	<li>Serves as Liturgical Minister in daily and special masses as needed</li>
	<li>Coordinates with the assigned Schools the schedules of the liturgical services and consults them regarding their other liturgical needs</li>
</ul>

II. Formation and Spirituality

<ul>
	<li>Retreats and Recollections 
	<ul>
		<li>Plans, implements, and evaluates programs for the spiritual well-being of the assigned Schools</li>
		<li>Organizes annual retreats, recollections, days of prayer, retreat in daily life, Ignatian programs, etc.</li>
		<li>Does ocular inspection of venues for retreats and recollections</li>
		<li>Conceptualizes and develops modules, and other training material relevant to the spiritual formation programs and activities of APS Campus Ministry</li>
		<li>Proposes a pool of retreat directors and retreat guides/staffers</li>
		<li>Conducts or facilitates prayer sessions, recollections and retreats, and other Spiritual formation programs in the assigned Schools as well as in other sectors of the APS community as needed</li>
		<li>Coordinates with the assigned Schools the schedules of the spiritual formation programs and consults them regarding 
		their other spiritual formation needs</li>
		<li>Initiates and organizes seasonal prayer services in consultation with the APS Chaplain &amp; CMO Director
		<ul>
			<li>May/October Rosary Prayer</li>
			<li>Lenten Way of the Cross</li>
			<li>Novenas</li>
			<li>Holy Hour</li>
			<li>Others</li>
		</ul>
		</li>
	</ul>
	</li>
	<li>Spritiual Accompaniment
	<ul>
		<li>Conducts spiritual accompaniment sessions for students under the supervision of the APS Chaplain &amp; CMO Director</li>
	</ul>
	</li>
	<li>Pastoral Counseling 
	<ul>
		<li>Conducts psychological first aid only and refers members of the APS community to the Office of the AVP for Health, Care and Well-being for referrals or to other proper agencies</li>
	</ul>
	</li>
	<li>Acts as spiritual adviser/moderator/formation to campus ministry volunteers organization</li>
	<li>Performs other duties as may be required by the position</li>
</ul>

Campus Minister | Ateneo Professional Schools

<ul>
	<li>Develop a Guidance Program in accordance with SFS and the Academic Department’s objectives</li>
	<li>Deliver the different guidance services such as counseling, testing, inventory, information, placement, evaluation and research, and group guidance as needed by the students</li>
	<li>Prepare intervention programs for students who have been referred to the Guidance Center for further assessments and evaluation</li>
	<li>Prepare yearly guidance modules that regularly meets the needs and concerns of the student body</li>
	<li>Evaluate students’ abilities and interests through aptitude assessments and interviews ;</li>
	<li>Administer psychological tests to students and other school personnel as the need arises</li>
	<li>Identify school issues that affect students’ academic performance</li>
	<li>Collaborate with teachers, administrators and parents regarding student issues</li>
	<li>Conducts learning seminars or brainstorming sessions on school-related issues and career planning</li>
	<li>Ensure an updated information / report of each student on file and in the Centralized Student Database or existing database system in place</li>
	<li>Assist the Admissions Office in administering entrance examinations and group testing;</li>
	<li>Refer possible cases of mental health disorders to partner Psychological clinics</li>
</ul>

Guidance Counselor

Summary of Work Activities and Responsibilities: 
 
Under the supervision of the Assistant to the Associate Dean for Administrative and Student Services, the Administrative Assistant VI provides secretarial, administrative, and financial support in the day-to-day operations of the Office.

I. Secretarial and Administrative Support

Attends to inquiries and requests from stakeholders and visitors from various communication channels (e.g. face to face, online, phone, office email) and coordinates the flow of information internally and with other offices concerned

Receives and records Office correspondences and communication materials and carries out appropriate actions

Handles coordination and logistical support requirements for meetings, events, and activities

Contributes to efforts in communicating and promoting to various stakeholders vital and up-to-date information, reports, and initiatives pertaining to University strategies, rankings, and accreditations

Serves as a repository of all communication materials of the Office of the Associate Dean for Administrative and Student Services

Collates data and prepares reports pertaining to staff formation, health &amp; wellness, etc. and submits to the Assistant to the Associate Dean for Administrative and Student Services for review and endorsement

Coordinates with the Office of Mission and Identity to update and/or submit reports on MI-related programs

Coordinates with the University Physician’s Office and/or Higher Education Clinic on protocols related to employees and students’ health and wellness

Coordinates with Campus Security and Mobility Office on campus security and safety protocols

Coordinates with Graduate School of Business sub-offices, Finance and Treasurer/Central Accounting Office and Central Purchasing Office on inventory and/or disposal of office equipment and furniture

II. Financial Management Support

Keeps financial records and expense accounts of the Office to ensure that all financial documents are properly accounted for

Works closely with the Assistant to the Associate Dean in preparing the budget proposal of the Graduate School of Business, and provides information in drafting budget reports (e.g. supplies and expenses, new equipment, minor and major improvement, etc.)

Prepares and processes all financial-related documents (e.g. order for checks, reimbursements, liquidation reports, petty cash vouchers, etc.) for approval by the ADASS and submission to the Central Accounting Office

Assists in monitoring collection activities of Graduate School of Business

III. Records Management Support

Updates office database and maintains files and records of correspondences, documents, and other materials for the Office in a systematic manner and consistent with the need to protect confidentiality and data privacy

Maintains pertinent files and records and facilitates disposal of old files and records according to University guidelines

IV. Human Resource Matters Support

Facilitates the routing and submission of HR-related documents to Office of Human Resource Management and Organization Development (e.g. hiring justifications, Terms of References, etc.) and conducts follows throughs as needed

Provides support in filling in of vacancies in the School through:

Provides administrative support in the implementation of the developmental plans for employees under the Graduate School of Business

V. Performs other office-related tasks as may be assigned by immediate supervisor or authorized representative.

Administrative Assistant for Administrative and Student Services

Summary of Work Activities and Responsibilities: 

Under the general guidance of the Section Head of Traffic and Mobility, the Shuttle Fleet Management Officer acts as the main resource on all matters concerning the internal and external shuttle systems

Main Duties and Responsibilities:

Plans, Policies and Guidelines

<ul>
	<li>Assists in the development and maintenance of mobility policies and guidelines, including conducting regular reviews and updates to ensure compliance with industry standards and best practices.</li>
	<li>Conducts data gathering and analysis activities to support the formulation of strategic plans, policies, and programs related to shuttle fleet management, utilizing analytical and research skills to identify trends, challenges, and opportunities for improvement.</li>
</ul>

Mobility Systems Improvement

<ul>
	<li>Serves as the section’s main liaison for school units (faculty and students) conducting research on the shuttle system, providing guidance and support to ensure that research activities are aligned with the university and the section’s strategic goals and objectives.</li>
	<li>Leads efforts to improve the efficiency of both internal and external shuttle systems through the development and implementation of technology-based solutions, working collaboratively with relevant stakeholders to identify and address operational challenges.</li>
	<li>Assists in the planning and study of demand management initiatives, such as carpool and point-to-point programs, using data analysis and research skills to develop effective strategies for reducing traffic congestion and improving transportation options.</li>
	<li>Prepares technical and statistical reports on trips and ridership data, utilizing analytical skills to identify trends and patterns useful for system and policy improvements.</li>
	<li>Provides input and recommendations for the improvement of both internal and external shuttle systems, including identifying areas for improvement, developing appropriate solutions, and implementing changes to improve service delivery.</li>
	<li>Conducts regular safety and vehicle roadworthiness inspections, ensuring that all vehicles are in compliance with industry and regulatory standards.</li>
	<li>Facilitates regular orientation programs for drivers to ensure that they are and that drivers are aware of safety protocols and procedures equipped with the skills needed to deliver safe and efficient transportation services.</li>
</ul>

Ensuring Compliance and Performance of Internal and External Shuttle Operations

<ul>
	<li>Oversees efficient operations of both internal and external shuttle systems, ensuring compliance with contract and service level agreements as well as government requirements.</li>
	<li>Coordinates with the supervisor of outsourced transport service providers regarding employee performance on campus and reviews/endorsed billing for processing of payment.</li>
	<li>Assists in regularly reviewing and updating contract and service level agreements with transport service providers.</li>
	<li>Manages the accreditation of school service and tricycle units deployed on campus.</li>
</ul>

Managing Mobility Stakeholders

<ul>
	<li>Coordinates with Basic Education to ensure that operations of the e-Jeep and school service are meeting expectations and requirements</li>
	<li>Handles concerns and complaints from parents, students, and other stakeholders regarding the school service and tricycle drivers and operators.</li>
	<li>Manages special trip requests for the e-Jeep (e.g. campus tours, event shuttle service) and coordinates with relevant units to fulfill these requests.</li>
</ul>

Others

<ul>
	<li>Performs other duties as may be required from the position, in accordance with the instructions of the Director and Assistant Director</li>
</ul>

Shuttle Fleet Management Officer

**full jd will be shared to shortlisted candidates

Summary of Work Activities and Responsibilities

The Administrative Assistant IV provides frontline and administrative support to the Office of the Principal.

Main Duties and Responsibilities

I. Administrative Support

<ul>
	<li>Attends to inquiries and requests from stakeholders and visitors from various communication channels (e.g., face-to-face, online, phone, office email) and coordinates the flow of information internally and with other offices concerned</li>
	<li>Schedules one-on-one Kamustahan sessions between Junior High School employees and the Junior High School Principal</li>
	<li>Receives and processes requests for permit to study and subsidies for studies</li>
</ul>

II. Logistical Support for Office and School Activities 

<ul>
	<li>Disseminates information and marketing collaterals about the Office’s and School’s events and activities through the website, email, and/or print channels, and addresses inquiries accordingly</li>
	<li>Prepares materials, equipment, and tokens while ensuring the reservation of venues/conference rooms, catering, and transportation requirements</li>
	<li>Monitors event attendance and prepares detailed reports to track participant turnout and engagement</li>
	<li>Processes financial arrangements with external vendors such as cash advances, reimbursements, liquidation, and payments</li>
</ul>

III. Coordination Support

<ul>
	<li>Coordinates with the Office and University Office of People, Team, and Organization Development Office and Faculty Development Coordinator in implementing development programs for employees
	<ul>
		<li>Provides logistical support in the implementation of the different learning programs/initiatives, as needed</li>
		<li>Processes the requests for ordering and preparing payments/liquidation for the approved budget for employee development (faculty development activities, seminars for support employees, etc.)</li>
	</ul>
	</li>
	<li>Handles coordination within the School in relation to the hiring process for faculty (e.g. scheduling of interviews with the hiring committee, drafting and approval of hiring memos, etc.)</li>
	<li>Prepares and distributes faculty appointment contracts
	<ul style="list-style-type: circle;">
		<li>Coordinates with the Human ResourceUniversitys Operations Shared Services Office on the implementation of additional compensation for faculty with administrative appointments, special assignments, or moderatorships</li>
	</ul>
	</li>
	<li>Coordinates with Human ResourceUniversitys Operations Shared Services Office regarding faculty loading, faculty overload/substitution pay</li>
	<li>Serves as the School’s attendance custodian by consolidating, recording, and sending the signed Daily Time Records of employees to the Human ResourceUniversitys Operations Shared Services Office</li>
	<li>Receives, processes, and forwards employee clearances to Human ResourceUniversitys Operations Shared Services Office</li>
</ul>

IV. Records Management Support

<ul>
	<li>Maintains records of training and seminars attended and ledger of expenses related to training and development of employees</li>
	<li>Prepares documents for the year-end calibration of performance rating of faculty members</li>
	<li>Assists in the preparation, distribution, collation, data gathering, and filing of documents concerning the year-end, mid-year, renewal and non-renewal evaluation of faculty members</li>
	<li>Assists in monitoring the initial rank and promotion of faculty</li>
	<li>Maintains and updates the roster of employees, ensuring accurate and up-to-date information for effective workforce management</li>
</ul>

V. Performs other work-related tasks as may be required by the immediate supervisor and authorized representative

Administrative Assistant | JHS

Student Affairs Management

<ul>
	<li>Maintaining an active, harmonious, and vibrant learning environment for students by way of communicating student concerns to faculty, school personnel, external agencies and other stakeholders, and vice versa</li>
	<li>Manage the publication of all internal communications to the student body in coordination with the Student Formation Service Manager, Branding and Communications Manager, Academic Head and the Student Council</li>
	<li>Act as the content supervisor of the student information portals</li>
	<li>Collect, manage and prepare statistics and reporting activities relating to student affairs.</li>
	<li>Process and monitor the compliance documents needed for out-of-campus activities in accordance with the policies and procedures set by LGUs and CHED.</li>
	<li>Develop, review, and update policies and procedures pertaining to the management of student affairs programs and services.</li>
</ul>

Management of Student Experience

<ul>
	<li>Facilitate the creation, update, and deployment of the Student Services Survey in coordination with the SFS Manager and collaborate with the HR Department on communicating its results to the concerned departments.</li>
	<li>Organize student orientations, assemblies, and town halls to assist in the onboarding of new students to the CIIT community, keep them updated about academic plans and new policies.</li>
	<li>Provide general assistance to all student related concerns and clearances during the enrollment period.</li>
	<li>Actively participate in the review of the Student Handbook and oversee its dissemination to students.</li>
	<li>Determine and assess student services needs of students and initiate referrals to appropriate teams.</li>
	<li>Advise students on policy concerns and assist in the resolution of problems and issues by advocating for the student rights in these issues.</li>
</ul>

Student Activities 

<ul>
	<li>Oversee all student-led events and activities initiated by recognized student organizations (RSOs), in and off-campus.</li>
	<li>Monitor and advise students on the implementation of student events and activities such as, but not limited to, cultural events, outreach activities initiated by RSOs, sporting and gaming events, social events like,inter-school competitions, etc.</li>
	<li>Develop and implement together with the SFS Manager, special campus events including, but not limited to, national and international day celebrations, commemorations, etc.</li>
	<li>Plans and implements social, cultural, recreational activities of various student groups, according to school policies and process protocols</li>
	<li>Promotes student participation in social, cultural and recreational activities.</li>
</ul>

Student Leadership and Empowerment

<ul>
	<li>Design and implement leadership and soft-skills workshops, training sessions, and activities for students</li>
	<li>Develop and implement a student leadership program targeting student leaders in RSOs and the Student Council with the aim of developing leadership skills and behavioral competencies that are anchored in CIIT’s core values.</li>
	<li>Regulate and supervise the Student Council, the Student Organizations and the Student Body as a whole</li>
	<li>Provide assistance and support to student-related endeavors and competitions outside of the school</li>
	<li>Organize a student leadership rewards and recognition program.</li>
</ul>

Kalibrr Job Search

School Librarian

Grade School Teacher

Grade School Teacher

Guidance Counselor | High School

Junior High School Teacher

Guidance Counselor | High School

Non Print Librarian Ateneo Senior High School

Campus Minister for Senior High School

Training Officer | Ateneo Graduate School of Business Center for Continuing Education

Campus Minister | Ateneo Professional Schools

Guidance Counselor

Administrative Assistant for Administrative and Student Services

Shuttle Fleet Management Officer

Administrative Assistant | JHS

Student Affairs Officer