Toyota Motor Philippines Corporation (TMP) is the largest automotive company in the country, with the widest vehicle line- up of 21* Toyota models. It has 71* dealers nationwide, including Lexus Manila, Inc., for its sales distribution and service centers.

TMP was incorporated on August 3, 1988 as a joint venture of the following business entities:
        GT Capital Holdings, Inc. (51%)
        Toyota Motor Corporation (34%)
        Mitsui & Co., Ltd. (15%)

TMP's head office and manufacturing plant are located inside the 82-hectare Toyota Special Economic Zone (TSEZ) in Santa Rosa City, Laguna. TSEZ is also home to a number of investors performing strategic roles in the manufacture and export of automotive products to ASEAN, Japan and other parts of the world. The Marketing Office of TMP is located at the 28th and 31st floors, GT Tower International, Makati City.

TMP currently produces the best-selling Innova and Vios. Its existing manufacturing plant has the capacity to produce over 55,000* units per year on two-shift production operations.

TMP operates with ten (10) organizational units: Marketing, Manufacturing, Production Control & Logistics, General Administration, Comptrollership, Treasury, Purchasing, Corporate Affairs, Vehicle Logistics and Affiliate Operations Support & Audit.

The company’s regular and outsourced manpower is composed of 3,695* Team Members.
—
*as of end-December 2019

Toyota Motor Philippines Corporation

Toyota Motor Philippines is looking for Demand and Supply Planning Specialist to join our Sales Planning and Administration Department based in Makati City, Metro Manila, Philippines.

The Demand and Supply Planning Specialist ﻿is a member of the Sales Planning Team that is responsible on providing over-all Demand and Supply Monitoring and Management of Toyota.

In this role, you are expected to be a domain expert in the Rundown management of Toyota or Sales Forecast Plan for a certain period of time and ensure business continuity by providing Short to Mid Term Market Sales and Market Share Forecast.

Your role and responsibilities:

<ul>
	<li>Key person in Sales Planning and Vehicle Ordering</li>
	<li>Responsible in forecasting, monitoring of status and market shares of handled Toyota model</li>
	<li>Coordination with internal departments in TMP and Toyota Regional Office on vehicle supply</li>
	<li>Analyze handled Toyota model including its competitors.</li>
</ul>

Demand and Supply Planning Specialist

Accenture is a leading global professional services company that helps the world’s leading businesses, governments and other organizations build their digital core, optimize their operations, accelerate revenue growth and enhance citizen services—creating tangible value at speed and scale. We are a talent- and innovation-led company with approximately 733,000 people serving clients in more than 120 countries. Technology is at the core of change today, and we are one of the world’s leaders in helping drive that change, with strong ecosystem relationships. We combine our strength in technology and leadership in cloud, data and AI with unmatched industry experience, functional expertise and global delivery capability. We are uniquely able to deliver tangible outcomes because of our broad range of services, solutions and assets across Strategy & Consulting, Technology, Operations, Industry X and Song. These capabilities, together with our culture of shared success and commitment to creating 360° value, enable us to help our clients reinvent and build trusted, lasting relationships. We measure our success by the 360° value we create for our clients, each other, our shareholders, partners and communities. Visit us at www.accenture.com.

Accenture in the Philippines

Ready to become part of the dynamic Accenture team? We’re seeking candidates with the right skills and experience for this role. Think you match the profile? Reach out to us, we'd love to hear from you!

As a Technology Consulting Practitioner, you will be responsible for advising, leading, and working on high impact activities within the systems development lifecycle. Your typical day will involve providing advisory work for the IT function, as well as utilizing your expertise in Oracle Cloud Integration to deliver effective solutions. 
 
Roles &amp; Responsibilities:

<ul>
	<li>Expected to be a SME with deep knowledge and experience.</li>
	<li>Should have Influencing and Advisory skills.</li>
	<li>Responsible for team decisions.</li>
	<li>Engage with multiple teams and contribute on key decisions.</li>
	<li>Expected to provide solutions to problems that apply across multiple teams.</li>
	<li>Lead and manage program and project management activities.</li>
	<li>Oversee sales pursuit management activities.</li>
	<li>Collaborate with cross-functional teams to drive successful project outcomes.</li>
</ul>

Technology Consulting_Oracle Cloud Integration

Who we are
AboitizPower is a major Philippine energy provider focused on building a balanced fleet of generation capacities. We also manage the second and third largest electric power distribution networks across the country, providing Filipinos energy they need to prosper.

What we do
We provide reliable and affordable electricity through responsible operations and investments while supporting the country's energy transition goals.

Our impact
We are proud to be among the Philippines' leading providers of energy and aim to continue paving the way toward a brighter, more sustainable future for everyone.

AboitizPower is an equal opportunity employer. We believe that a diverse and inclusive workforce is crucial to our purpose of driving change for a better world. We consider and encourage all applicants without discriminating against age, sexual orientation and/or gender identity, disability, political opinion, religion, nationality, marital or parental status (including pregnancy), ethnicity or other status protected by law. Our equal opportunity and non-discrimination policy applies in all aspects of employment, including recruitment, hiring, regularization, promotions, transfers, discipline, termination, benefits and training.

We urge everyone to be vigilant against scams that involve fraudulent offers of employment with Aboitiz Power Corporation. AboitizPower will never ask or solicit any form of payment at any point during the job application process.  AboitizPower only uses its official pages and links to communicate open roles and its recruitment. To ensure your security, please correspond and refer to the official channels only. Our official channels are: 
1. Aboitiz Power Corporation Website: https://www.aboitizpower.com
2. Careers Website: https://careers.aboitizpower.com
3. LinkedIn: https://www.linkedin.com/company/aboitizpower




AboitizPower

This position is responsible for assisting in creating a policy environment conducive to the growth and development of AP businesses.

1. Assists in gathering regulatory policy information from internal and external stakeholder parties; offers and recommends proposals and works out the best possible solution for each policy issue;

2. Coordinates policy issues with internal stakeholders through ensuring regular conduct of AP REG TWG Meetings; 

3. Develops and maintains database on pending policy issues including AP and external positions on the same; ensures coordination with internal AP stakeholders on access and input to the database.

4. Assists in the deployment of regulatory policies to internal AP stakeholders and in the preparation of internal AP compliances (e.g. risk strategy, investor relations, HR) 

5. Assists the Regulatory group in ERC filings regarding spot market and industry-wide issues 

6. Assists in linking Academe and other various industry organizations to support various AP advocacies; 

7. Performs other related duties responsibilities that may be assigned by the TL.

Power Supply Supervisor

Stradcom Corporation is the IT Company behind the computerization of the Land Transportation Office (LTO) of the Philippine government.

Through the LTO-IT Project, Stradcom established a multi-billion peso IT infrastructure by which the LTO has been serving the 85,000 motor vehicle registrants and driver license applicants who come to its 300 nationwide offices daily.

We are thus looking for talented individuals to join us, whether seasoned professionals seeking a change of pace and direction or new graduates wanting to explore frontiers and pursue a fulfilling career.

Stradcom Corporation

<ul>
	<li>Administer and support backbone servers like Active Directory (AD), Domain Name System (DNS), Microsoft Exchange Server, Domain Host Configuration Protocol (DHCP), Server Virtualization, Windows Servers and Linux Servers;</li>
	<li>Ability to assume ownership, accountability and leadership to a given tasks;</li>
	<li>Modify and update user account information, mailboxes and internet accounts upon request and approval;</li>
	<li>Manages the day-to-day operations of the system by monitoring, maintenance and provide support to district office (DO) servers and ensure high availability and attain acceptable level of system performance;</li>
	<li>Responds to issues, problems and concerns escalated by Customer Care and other support groups related to systems administration function in a timely manner;</li>
	<li>Need to possess a high level of patience and professionalism when working with other employees;</li>
	<li>Isolates problems and collaborate with other support groups or to Sr. systems administrator for proper action;</li>
	<li>Provide assistance in recovering files and databases from workstations or servers that have encountered hardware or operating system problem;</li>
	<li>Setup, install and configure workstations used by Stradcom-based employees such as operating system, M365, MS Office, Outlook, internet browser, and other software purchased by the company as needed;</li>
	<li>Submit reports required by the department manager or management (Weekly, Monthly or ad-hoc reports) ;</li>
	<li>Conduct troubleshooting (ad-hoc technical team member for onsite isolation of abnormal behavior of the system);</li>
	<li>Administer and provides support to Interconnectivity projects;</li>
	<li>Compliance with Stradcom policies like conduct, dress code, absenteeism, tardiness, etc. and;</li>
	<li>Performs other job-related tasks that may be assigned by immediate superiors from time to time.</li>
</ul>

Systems Administrator

Since 2009, MCS Philippines has been providing support for website and business operations. Our office is conveniently located in the Makati Central Business District. 
 
Teamwork is a virtue that we strongly instill, and we consider each employee an integral part of the company. Our teams work and communicate harmoniously in a dynamic environment. 
 
We strive to exercise social awareness through various people-oriented activities like providing scholarships, volunteering in social work, and donating to charities. We are also focused in giving our employees a competitive salary and flexible healthcare benefits, which undeniably help improve their well-being and lifestyle. 
 
Be part of MCS Philippines, and join our roster of highly skilled and competent employees.

MCS Philippines

The Systems Administrator is responsible for managing and maintaining servers/workstations or other computer systems. 
He is responsible for all promotion of codes from designers/developers and partners. Maintain documentations of hardware and software.

Primary Duties and Responsibilities:

1. Provide technical support for troubleshooting issues or problems with the applications and systems.

2. Perform daily systems administration of computer systems.

3. Troubleshoots and on-call when a computer system goes down or malfunctions.

4. Ensures quick and correct diagnoses of any system malfunctions with ready available fixing solutions.

5. Deploys software patches and prevents break-ins and other security problems with preventive measures.

6. Performs other functions related, analogous, and pertinent to the preceding enumeration as may be assigned by superiors from time to time.

SharePoint

MS SQL Server

Windows Server

Active Directory

Microsoft / MS Exchange

The RISE mission is to accelerate internet in the Philippines—we do this by focusing on the overall customer experience as well as the actual internet service we provide to business clients. Transparency and openness are guiding principles of our customer experience.

Headquartered in Cebu City and with an office in Makati City, various teams across our group work to improve our services and technologies. If you apply and are successful you will be working with people who are fast acting and proactive while being encouraged to develop your proficiency and leadership.

You will be rated on your ideas and execution, which should ensure your career is as rewarding as what you put in. Benefits include full HMO after 6 months. 1 dependent after 1 year, 80% of a 2nd dependent after another year. Regularization review at 3 and 6 months.

Responsible Internet Sustainability Effort Inc. | RISE

<ul>
	<li>Observe, analyze, and design IT solutions to information needs in our business</li>
	<li>Design information and data models, and develop implementation plans which includes configuration, integration, security, and maintenance</li>
	<li>Manage design, development, and testing of new information and data processing applications with the engineering staff</li>
	<li>Coordinate with systems engineer to develop security policies on the use of of information, data, and applications</li>
	<li>Manage roll-out of applications and data implementations</li>
	<li>Manage application and data maintenance, upgrades, and enhancement programs</li>
	<li>Investigate, diagnose, and resolve issues on our applications as reported by staff in the company</li>
	<li>Develop user guides and knowledge base of applications in use and of data implementations</li>
	<li>Develop and perform training activities on the use of applications and data implementations</li>
	<li>Participate and contribute in the design and management of the entire IT system</li>
</ul>

Systems Analyst

Security Bank is one of the Philippines’ best-capitalized private domestic universal banks. Established in 1951 and publicly listed with the Philippine Stock Exchange (PSE: SECB) in 1995, our major businesses cover retail, corporate, commercial, and business (MSME) banking. 

 We’re recognized as an Employer of Choice in Philippine banking by various award-giving bodies for our values-based culture, industry-leading engagement and benefits, and commitment to work-life balance. 

 Most recently, we ranked #2 best employer in the Philippines and #54 globally on the prestigious Forbes’ World’s Best Employers 2023 list. 

 At Security Bank, our approach to Human Capital Management (HCM) is embodied by our Employee Value Proposition (EVP): “YOU matter.”
Start your BetterBankingcareer with us today. 

 For the complete list of Security Bank's awards, you may visit: https://www.securitybank.com/about-us/awards/

Security Bank

<ul>
	<li>Elicit detailed functional requirements from product managers/owners, users, and key stakeholders and ensuring they are documented to a detailed standard in user stories for delivery.</li>
	<li>Identify dependencies, risks and issues as it relates the requirement throughout delivery.</li>
	<li>Contribute to discovery and facilitate grooming and user-story breakdown sessions.</li>
	<li>Collaborate closely with the Product Manager, Tech Leads, designers, developers, and internal stakeholders throughout solution design and through development.</li>
	<li>Translate business requirements into detailed technical specs for engineering.</li>
	<li>Independently handle complex issues with minimal supervision.</li>
	<li>Work closely with stakeholders to ensure requirements are captured, scope is controlled, and expectations are met</li>
	<li>Creates and maintains high-quality business analysis artifacts, including specifications, user story, etc.</li>
	<li>Identify the risks associated with the proposed solution as well as the risk for not implementing the solution</li>
	<li>Effectively communicating requirements to stakeholders, managing conflicts, issues and changes in order to ensure that stakeholders and project team members remain in agreement on solution scope</li>
</ul>

IT Systems Analyst

<ul>
	<li>Lead a team of Systems Analysts</li>
	<li>Gathers information, documents and analyses business needs and requirements to identify opportunities for improvement in business operations and processes.</li>
	<li>Liaises with stakeholders in order to understand the structure, policies, and operations of the organization and to recommend solutions that enable the organization to achieve its goals</li>
	<li>Responsible for the documentation and analysis required to deliver digital product and experiences including but not limited to user stories.</li>
	<li>Requires work to be carried out in a collaborative way, using agile and lean methods.</li>
	<li>Plays a critical role in the software delivery lifecycle—from functional specification, development, and testing.</li>
	<li>Creates and maintain high-quality business analysis artifacts, including specifications, user story, etc.</li>
	<li>Identify the risks associated with the proposed solution as well as the risk for not implementing the solution</li>
</ul>

Systems Analyst Lead

Quezon City is a vast and teeming city with a steadily increasing income and occupation of one-third of Metro Manila’s total land area. It now serves as the Philippines’ government center with the legislature and other important government offices located in its area. All of these are reminiscent of the same noble dream that brought forth the creation of the City.

Quezon City is situated on the northeast portion of Metro Manila. It is bounded on the north by Caloocan City and San Jose del Monte City in Bulacan Province, on the east by San Mateo and Marikina, on the south by Pasig and Mandaluyong, San Juan and Manila, and on the west by Valenzuela, Caloocan, and Manila. Its northeastern and eastern boundaries are defined by the Novaliches Watershed and the Marikina River. With an area of 16,112.58 hectares (based on 1995 GIS graphical plot), it is the largest among the sixteen (16) cities and one (1) municipality in the region and is almost one-fourth the size of Metro Manila.

VISION

The Quezon City Government envisions itself to be a model of effective governance and responsible leadership, working in partnership with the citizenry in building a Quality Community. 

MISSION

To provide quality service which will make Quezon City an ideal community where people live, work and do business in a hospitable, progressive & peaceful environment.

For more information on the application process, kindly visit the link below to learn more.

t.ly/Hpx8



Quezon City Local Government

The Quezon City Polytechnic was created on March 1, 1994 by virtue of the City Council Ordinance No. SP-171 an institution to primarily undertake the training and development of qualified technicians and skilled workers.

The Three-Year Technician Curriculum was introduced in the SY 1994-1995 designed to develop highly competent technicians for industry in the areas of Automotive Technology, Electrical Technology, Welding Technology, Refrigeration and Air-Conditioning Technology, and Fashion Technology. Added to the Three-Year Curriculum in the school year that followed were Electronics Technology, Mechanical Technology or Machine Shop, Computer Technology and an industry-led pilot course in Boiler Technology.

The QCPU established its reputation among local government units as a show window and model technology-based institution paving the way for its recognition of the Technical Education and Skills Development Authority (TESDA) and developing a strong alliance with the Japan International Cooperation Agency (JICA).

In 2001, Ordinance SP – 1030 created a charter for the establishment of Quezon City Polytechnic University. QCPU started its operation by offering one (1) year programs and short term courses. By the year 2005, QCPU started offering college degree courses. Right now, QCPU prides itself in providing employment to its graduates and serves as a tool for national development, particularly in Quezon City.

Under the leadership of Mayor Feliciano Belmonte, Jr., starting SY 2005, meaningful access to higher education is now possible with a ladderized concept of pursuing higher education. The idea is that every person should have the opportunity for education and training commensurate to his abilities.

Quezon City University

<ul>
	<li>Implements training and academic programs that may be assigned by the university</li>
	<li>Evaluates students' performance in class</li>
	<li>Performs other duties and responsibilities as may be assigned by the dean</li>
	<li>Strictly complies with existing administrative rules and regulations on office decorum, attendance, and other existing policies of the University</li>
</ul>

Classroom Management

Learning Strategies

Creative Thinking

Organizing and Planning

Presentation Skills

MS Office

Problem Solving

Information Systems Lecturer

1. Business Systems Analysis and Process Re-engineering

<ul>
	<li>Conduct business requirements gathering and analyzes procedures and policies to automate business transactions or to improve existing automated business transactions;</li>
	<li>Coordinate with other departments during the system development phase to ensure the creation of a good quality application;</li>
	<li>Prepare Change Request Forms, Requirements Clarification Forms, Functional Requirements Specifications and other requirements documents, technical reports, memoranda, and users/procedures &amp; technical manuals related to the project and other projects that may be assigned;</li>
	<li>Conduct User Acceptance Testing (UAT) with process owners, client representatives, and/or users;</li>
	<li>Coordinate with external clients and concerned support groups under various departments on migration and implementation of new application version and enhancements; and,</li>
	<li>Provide support to internal and external clients in matters relating to business rules and policies of of the projects handled.</li>
</ul>

2. Client Support

<ul>
	<li>Conduct briefings/walkthroughs/trainings to internal and external clients on functionalities of new application builds/system enhancements related to the project/s handled;</li>
	<li>Facilitate logistical requirements for seminars/trainings, workshops, briefings and meetings conducted for process owners and users; and,</li>
	<li>Conduct regular relationship management initiatives with the process owners.</li>
</ul>

3. Communication

<ul>
	<li>Prepare draft reply letters to government agencies on requests and/or issues raised related to the project/s handled for review of Sr. Business Systems Analyst; and,</li>
	<li>Coordinate and/or prepare reports as requested by government agencies/internal clients with the supervision of Sr. Business Systems Analyst.</li>
</ul>

Technical Writing

Requirements Analysis

Communication Skills

Data Analysis

Business Systems Analyst

The Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes. 

Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students. 

It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia. 

The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

Ateneo de Manila University

Summary of Work Activities and Responsibilities: 
 
Under the supervision of the Assistant to the Associate Dean for Administrative and Student Services, the Administrative Assistant VI provides secretarial, administrative, and financial support in the day-to-day operations of the Office.

I. Secretarial and Administrative Support

Attends to inquiries and requests from stakeholders and visitors from various communication channels (e.g. face to face, online, phone, office email) and coordinates the flow of information internally and with other offices concerned

Receives and records Office correspondences and communication materials and carries out appropriate actions

Handles coordination and logistical support requirements for meetings, events, and activities

Contributes to efforts in communicating and promoting to various stakeholders vital and up-to-date information, reports, and initiatives pertaining to University strategies, rankings, and accreditations

Serves as a repository of all communication materials of the Office of the Associate Dean for Administrative and Student Services

Collates data and prepares reports pertaining to staff formation, health &amp; wellness, etc. and submits to the Assistant to the Associate Dean for Administrative and Student Services for review and endorsement

Coordinates with the Office of Mission and Identity to update and/or submit reports on MI-related programs

Coordinates with the University Physician’s Office and/or Higher Education Clinic on protocols related to employees and students’ health and wellness

Coordinates with Campus Security and Mobility Office on campus security and safety protocols

Coordinates with Graduate School of Business sub-offices, Finance and Treasurer/Central Accounting Office and Central Purchasing Office on inventory and/or disposal of office equipment and furniture

II. Financial Management Support

Keeps financial records and expense accounts of the Office to ensure that all financial documents are properly accounted for

Works closely with the Assistant to the Associate Dean in preparing the budget proposal of the Graduate School of Business, and provides information in drafting budget reports (e.g. supplies and expenses, new equipment, minor and major improvement, etc.)

Prepares and processes all financial-related documents (e.g. order for checks, reimbursements, liquidation reports, petty cash vouchers, etc.) for approval by the ADASS and submission to the Central Accounting Office

Assists in monitoring collection activities of Graduate School of Business

III. Records Management Support

Updates office database and maintains files and records of correspondences, documents, and other materials for the Office in a systematic manner and consistent with the need to protect confidentiality and data privacy

Maintains pertinent files and records and facilitates disposal of old files and records according to University guidelines

IV. Human Resource Matters Support

Facilitates the routing and submission of HR-related documents to Office of Human Resource Management and Organization Development (e.g. hiring justifications, Terms of References, etc.) and conducts follows throughs as needed

Provides support in filling in of vacancies in the School through:

Provides administrative support in the implementation of the developmental plans for employees under the Graduate School of Business

V. Performs other office-related tasks as may be assigned by immediate supervisor or authorized representative.

Office Assistant for Administrative and Student Services

Innity is one of the leading digital media network in Asia that provides interactive online marketing platforms and data-driven technologies for advertisers and publishers. Established in 1999, Innity is committed in exploring online marketing opportunities through versatile combination of online media proficiency, industry clout, cutting-edge technology as well as sophisticated modelling and analytical tools.

We provide the following services:

• Display Advertising Network
• Video Advertising Network
• Microsite Advertising Network
• Wifi Advertising Network
• Data Management Platform
• Rich Media Programmatic
• Social and Content Hub
• Content and Influencer Marketing

INNITY PHILIPPINES, INC.

We are looking for talented individuals who are eager to learn about our business through an internship program which includes relevant training and on-the-job experience. 

As an intern, you will be working closely with the key persons in every team, attending meetings and company activities. To be successful as an Intern, you should be willing to help with any relevant tasks assigned by your manager. You will be involved in upcoming projects as well as assisting with current campaigns.

As an Intern, your day to day task would include:

<ul>
	<li>Coordination with KOLs during the campaign implementations</li>
	<li>Assist in KOL data collection for reports</li>
	<li>Assist in creating rich media and influencer marketing reports for our clients</li>
	<li>Assist in organizing Innity PH drive mapping and post-campaign reports tracker</li>
</ul>

 

<ul>
</ul>

Client Services Intern

It is a multi-national company with operations in Singapore, Malaysia, Thailand and other countries in Asia. Gardenia Phils. began its operations in 1998 with a state-of-the-art bread factory rated as one of the most modern large-scale bread manufacturing facilities in the country.

Gardenia Bakeries Phils., Inc.

The Marketing Services Coordinator will be responsible for supporting the marketing team in the development and execution of marketing campaigns, events, and promotional activities. This role requires strong organizational skills, attention to detail, and the ability to manage multiple projects simultaneously. The Marketing Services Coordinator will work closely with merchandisers to ensure brand consistency and enhance brand visibility. Additionally, the role involves teaching and reinforcing the Gardenia brand values and standards across various teams.

Marketing Services Coordinator

Summary of Work Activities and Responsibilities:

Under the supervision of the Assistant to the VP for DITS / IT Governance Head, the Administrative Assistant shall perform clerical and office management tasks in accordance with the OVP DITS mandate and guidelines and University policies and processes such as internal and external communications, finance management, logistical administration and assistance in personnel management.

Main Duties and Responsibilities

Communication 

The Administrative Assistant shall be the main point person for internal and external communications of the office, specifically:

<ul>
	<li>As the first point of contact for the OVP DITS, handles inquiries received through the various communication channels including the dedicated local / mobile numbers and DITS office email.</li>
	<li>As the official custodian of the OVP DITS email account, sends out BlueBoard announcements and other official communications, maintains the filing system of the assigned Google Drive</li>
	<li>Prepares drafts of correspondence</li>
	<li>Disseminates information such as internal memos, office guidelines and event reminders</li>
	<li>Maintains the DITS Cluster page in the University Website</li>
</ul>

Finance Management Support

Assists in the processing, monitoring and reporting of office-related budget and expenses:

<ul>
	<li>Prepares year-end utilization report as reference for budget planning</li>
	<li>Initiates the payment processing by preparing Purchase Requisition (PR) or Request for Payment for supplies, communication, repairs and maintenance, CapEx items, miscellaneous expenses, staff development and others.</li>
	<li>Regularly updates the expense trackers</li>
	<li>Handles the petty cash of the office from request, routing for approval, utilization and liquidation</li>
	<li>Prepares other financial reports and summaries, as needed</li>
</ul>

Office Operations and Clerical Support

As overall coordinator for office operations, provides administrative support for office management functions, specifically:

<ul>
	<li>Prepares logistical requirements for meetings, staff development and other activities of the office and cluster</li>
	<li>Manages office supplies and equipment by maintaining the inventory, filing of requests for office equipment for repair or replacement, initiates job orders for tasks which requires the assistance of CFMO</li>
	<li>Assists in personnel management such as attendance monitoring, tracking of staff development activities and training</li>
	<li>Receives and routes documents for approval and signature of authorized personnel</li>
	<li>Manages the DITS Office and Cluster calendar</li>
	<li>Coordinates with other departments as required</li>
</ul>

Other tasks

<ul>
	<li>May be assigned to coordinate special projects</li>
	<li>May represent the office or cluster in committees for University-wide activities.</li>
</ul>

Performs any other duties as may be required by the position in accordance with the instructions and guidelines of the supervisor and authorized personnel.

Administrative Assistant for Digital Information and Technology Services Office

Under the supervision of the Associate Dean for Administrative and Student Services, he/she supports the associate dean in managing the day-to-day administrative requirements of the school by ensuring that set standards are implemented properly; and coordinating the service requirements of Graduate School of Business with the Central Administration Support Units

Main Duties and Responsibilities

I. Administrative support

Formulates, recommends, and implements guidelines pertaining to administrative processes (e.g., standard office procedures, alignment with university processes, etc.)

Liaises with students, faculty, partners, and other Professional Schools and other University units in relation to the delivery of administrative services within the school

Manages the associate dean's schedule and requests for appointments.

Attends to the correspondences, reports, and records of the office

II. School Budget and Funds

Prepares and monitors office budget and assists the associate dean in consolidating the budget, which includes those in the satellite campuses

Coordinates with the Academic Affairs, Director for Student Affairs and Formation and the Student Council for budget and support service requirements for student-driven initiatives (e.g., orientation seminar, annual student leaders strategic planning conference, placement activities, etc.)

Coordinates with the Office of the Vice President for the Professional Schools and/or the Office of the Vice President of Finance and Treasurer on the materials for the quarterly reports and mid-year review of operations.

Coordinates with the Office of the Dean for the mid-year review presentations

Monitors the utilization of the Restricted funds and Professorial Chairs and coordinates with the Office of the Vice President of Finance and Treasurer or Office of the President for requests to use such funds

III. Human resource matters

Coordinates policies, guidelines, protocols, faculty engagements to ensure alignment of processes and compliance to University standards

Coordinates hiring processes and facilitates the preparation of hiring documents and requirement

Collaborates with the Academic Affairs on faculty initial ranking, permanency, and promotion requirements

Uploads vacancies to online portals and conducts initial screening and interviews of applicants

Prepares faculty contracts and drafts memos for renewal of administrative appointments, including salaries

Works with the Office of the Dean in organizing and overseeing events and activities such as the annual staff conference, training/workshops for non-teaching staff, etc.

IV. Facilities and Information Technology Matters

Coordinates with the Office of the Vice President for Digital and Information Technology Services for it requirements

Coordinates with the Central Facilities Management Office for maintenance, repairs, and other facilities requirements and monitors the status and completion of requests

Assists in planning layouts of spaces, replacement of furniture, and in the general upkeep of offices

V. Management of Special Projects and Events

Keeps track of projects and initiatives of the office, such as but not limited to, Open House, Marketing Fora, online infrastructure training for classes, etc

Provides administrative and logistical support for student formation activities and other student-driven initiatives

VI. Performs any other tasks as may be assigned by the immediate supervisor and authorized representatives

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