The Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes. 

Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students. 

It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia. 

The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

Ateneo de Manila University

Under the supervision of the Central Facilities Management Office Director, the Facilities and Utilities Group Head provides oversight of the following functional sections: 
1. Energy and Utilities Management 
2. Equipment and Motorpool Management 
3. AV Services and Equipment Management

The position is also expected to act as the University Certified Energy Manager (CEM) in compliance with RA 11285 (Energy Efficiency and Conservation Act) and as Pollution Control Officer (PCO) in compliance with DENR Administrative Order 2014-02, PD 1856, RA 6969, RA 8749, RA 9003, RA 9275, their respective implementing rules and regulations (IRRs) and other pertinent rules and regulations to include compliance requirements by the LLDA. 

Main Duties and Responsibilities 
I. Group Management and Development

<ul>
	<li>Sets the direction and develops metrics for the Facilities and Utilities Group, in coordination with the other Group Heads</li>
	<li>Oversees the development, review, and if necessary, updating and revision of policies in the Group, and provides inputs for the development of general Facilities Policies</li>
	<li>Monitors and reviews the Group’s processes, systems, and practices to ensure operational efficiency and effective delivery of services</li>
	<li>Plans the Group’s budget and allocates resources based on the strategies of the Group</li>
	<li>Ensures the fiscal integrity and management of operations within the approved budget, optimizing resource utilization, and contributing to the positive financial position of the Office</li>
	<li>Facilitates the establishment of internal quality measures with each section administrator</li>
	<li>Manages the performance of the section heads under the Facilities and Utilities Group by setting standards/ targets, monitoring and evaluating performance, and providing development opportunities</li>
	<li>Ensures business continuity by institutionalizing a succession plan for critical roles in the University</li>
</ul>

Strategy

<ul>
	<li>Assists the Director in the envisioning, identification, and timely implementation and completion of programs and sustainability projects and making use of applied efficient and effective methodologies and best practices as the template for future project</li>
	<li>Closely collaborates with the Campus Development and Construction Group and Custodial Services Group on best practices, strategies, and efficient methodologies regarding energy conservation and waste management programs within the built environment and campus grounds</li>
	<li>Develop and implement an Energy Master Plan for the University campuses that includes solar power, renewable sources of energy under the RES, and energy conservation measures</li>
	<li>Develop and implement the University Solar Power Master Plan</li>
</ul>

Energy Audit and Management (as Certified Energy Manager) 

<ul>
	<li> Ensures compliance with requirements under the Energy Efficiency and Conservation Act (RA 11285)</li>
	<li>Develops a comprehensive system for monitoring University facilities energy utilization, efficiency, and conservation programs</li>
	<li>Conducts a comprehensive audit of University-wide equipment schedule vis a vis power consumption</li>
	<li>Facilitates regular coordination with the project team and site monitoring of energy conservation projects for its timely completion </li>
	<li>Ensures proper administration of contracts and projects for their efficient and timely delivery concerning objectives of energy conservation and sustainable environment</li>
</ul>

Performs other duties as may be required by the Immediate Supervisor and authorized representative

*Full job description will be provided as needed.

Facilities and Utilities Group Head

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The Administrative Officer plays a key role in ensuring the efficient operation of an organization's administrative functions. This position involves a broad range of tasks, including office management, internal communication, coordination of logistics, and supporting department heads with various administrative duties. 
 

Key Responsibilities: 
 

<ol>
	<li>Office Management:

	<ul style="list-style-type: circle;">
		<li>Oversee day-to-day office operations, including maintaining office equipment, supplies, upkeep of office utilities such as but not limited to electricity, water, air conditioning, telephone, internet connection and pest control, including the timely scheduling of services, payment of service billings, repairs and/or renewal of contracts.</li>
		<li>Ensure the office environment is organized, clean, and conducive to productivity.</li>
		<li>Manage office-related vendor relationships, including service contracts and supply orders.</li>
		<li>Coordinate office maintenance, repairs, and upgrades as necessary.</li>
		<li>In-charge of the annual and periodic asset inventory including but not limited to employee-issued equipment and non-moving assets such as furniture and fixtures.</li>
		<li>Supervises third-party utility personnel including janitors, messengers and/or drivers. 
		 </li>
	</ul>
	</li>
	<li>Administrative Support:
	<ul style="list-style-type: circle;">
		<li>Assist in the preparation of reports, presentations, and other documentation related to admin matters.</li>
		<li>Organize and maintain both physical and digital files and records.</li>
		<li>Manage office correspondence, including sorting mail, responding to emails, and handling phone calls. 
		 </li>
	</ul>
	</li>
	<li>Scheduling and Coordination:
	<ul style="list-style-type: circle;">
		<li>Serve as a point of contact for both internal and external stakeholders, answering inquiries and providing necessary information.</li>
		<li>Coordinate internal and external meetings, including managing calendars, booking meeting rooms, and handling logistics (e.g., catering, equipment setup).</li>
		<li>Organize travel arrangements, including flight bookings, accommodations, and transportation for staff as required.</li>
		<li>Assist with event planning and logistics for company meetings, training sessions, or team-building activities. 
		 </li>
	</ul>
	</li>
	<li>Budgeting and Financial Administration:
	<ul style="list-style-type: circle;">
		<li>Assist in the preparation and monitoring of administrative budgets, ensuring that expenditures remain within limits.</li>
		<li>Manage the petty cash fund.</li>
		<li>In-charge of custodianship of gift certificates, barter items or Marketing premiums.</li>
		<li>Ensure timely and accurate processing of payments and reimbursements related to administrative expenses. 
		 </li>
	</ul>
	</li>
	<li>Compliance and Policy Implementation:
	<ul style="list-style-type: circle;">
		<li>Ensure compliance with company policies, procedures, and legal requirements/contracts, particularly in regard to office operations and administrative functions.</li>
		<li>Ensure company compliance to office/building and government requirements including but not limited to fully updated government permits, taxes, and observance of building tenancy rules and regulations.</li>
		<li>Assist with the development and implementation of new administrative procedures and processes to improve efficiency.</li>
		<li>Draft and proofread official correspondence, reports, memos, and notices related to administrative matters. 
		 </li>
	</ul>
	</li>
	<li>Performs other related tasks that may be assigned from time to time.</li>
</ol>

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Facilities and Utilities Group Head

Administrative Officer