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Ateneo de Manila University

Department Secretary | Department of Information Systems and Computer Science  

Ateneo de Manila University

 
  • Quezon City, Philippines
    Katipunan Loyola Heights, Quezon City, Metro Manila, Philippines
    Quezon City
    Metro Manila
    Philippines
    Philippines
  • Toàn thời gianFULL_TIME

Đã hết hạn a month ago

2024-08-13T16:00:00+00:00
Công việc đã đóng.

Miêu Tả Về Công Việc

Summary of Work Activities and Responsibilities:

Under the supervision of the Department Chairperson, the Department Secretary performs general clerical and secretarial work, with focus on the assigned program.

Main Duties and Responsibilities

I. Frontline Support

  • Attends queries and messages from various communication channels, and directs them to the appropriate employee concerned.
  • Checks, receives, sorts, and distributes all incoming and outgoing mails, letters, memos and reports and sends them to respective receivers.
  • Schedules interviews of graduate student scholarship applicants with the Chair.
  • Attends to the administrative requirements of the Comprehensive Examination/ Final/Proposal Thesis/Dissertation Defenses of Graduate Students Support, such as setting the schedules for defense, reserving venues, preparing notices to concerned offices, and preparing the honoraria of the panelists.

II. Administrative Support

  • Assist in gathering supporting documents needed by the Department in the preparation of the reports for CHED, accrediting bodies, and external agencies.
  • Provides logistical support to classes, Department-sponsored meetings, conferences, and events, as well as School-open houses, graduation ceremonies, and other School and University-wide activities.
  • Regularly maintains and uploads content to the DISCS website.
  • Assists in the reproduction of syllabus and other materials needed for class.
  • Prepares supporting documents and requirements for the scholarship application and approval, and updates DOST Engineering Research and Development for Technologies (DOST-ERDT) on scholars’ data.
  • Prepares necessary correspondences for the Office of the Registrar, regarding change of status from non-degree/validation of subjects and correspondence letter to LS-DISCS’ external partner universities

III. Applicant, Advisement and Enrollment Support

  • Collates the necessary materials needed in the evaluation of the new graduate applicants.
  • Files, organizes, monitors, and safekeeps graduate students’ files and activity records for ease of retrieval.
  • Monitors graduate students’ submission of required documents and compliance with academic requirements and maintains/updates their records via aifis and intraaifis.
  • Assists during online enrollment, manual registration, and advisement periods by providing the necessary forms for enrolment, updating individual student files, and encoding the graduate student’s preferred subject/s in their Individual Program Study (IPS) thru intraaifis.
  • Attends to the offshore student requirements, coordinating with the counterpart schools on the final courses that will be offered to offshore students, their statement of accounts for tuition payments, and informing the Registrar’s Office/Accounting/Cashier regarding enrollment of the offshore student.

IV. Perform other tasks that may be assigned by the Director and authorized representative

Trình độ tối thiểu

Knowledge, Skills, and Abilities:

  • Proficient in MS Office Applications
  • Good communication skills
  • Coordination skills
  • Attention to detail

Education and Experience Requirements:

  • Bachelor’s degree
  • 1-year experience in related field

Tóm tắt công việc

Trình Độ Công Việc
Mới Tốt Nghiệp/ Trình Độ Tập Sự
Ngành Nghề
Administration and Coordination
Yêu cầu học vấn
Tốt nghiệp Cử nhân
Nhà tuyển dụng trả lời hồ sơ
Often
Địa chỉ văn phòng
Katipunan Loyola Heights, Quezon City, Metro Manila, Philippines
Ngành nghề
Higher Education / Academia
Vị trí đang tuyển
1 vị trí tuyển dụng mới
Trang web
http://www.ateneo.edu/

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Về Ateneo de Manila University

The Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes. Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students. It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia. The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

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