Administrative Assistant for Academic Affairs  

Summary of Work Activities and Responsibilities:
Under the direct supervision of the Assistant to the Associate Dean, the Administrative Assistant for Academic Affairs supports the conduct or roll-out of the academic activities.

Main Duties and Responsibilities:

• Administrative Support Functions
  • Responds to faculty and student inquiries on academic matters from various communication channels.
  • Receives, processes, and monitors completion of the academic-related requests filed with the Office of the Associate Dean (OAD) such as filings of withdrawals, leaves, change of grades, curriculum certifications, and the like.
  • Assists in meetings, programs, and events of the OAD, if needed (e.g., venues, food, and resources needed).
  • Takes minutes of the meeting of the OAD and the Associate Dean’s Council, as needed
• Support to Academic Affairs
  • Documentation and Reports
    • Gather, collate, and analyze data pertaining to the roll-out of the academic activities of the school such as but not limited to teaching-learning activities, contact time, and learning time.
      • Assists in the collation of data and documents pertinent to curriculum updating for review by the Associate Dean’s Council and the Dean before submission to CHED.
  • Subject Experts
    • Handles logistical preparations for the regular meeting of the Subject Experts and their respective appointed faculty per year level.
    • Prepares materials and documents meetings of the Subject Experts.
    • Maintains/files the pertinent documents of the Subject Experts.
  • Faculty Support
    • Assists in maximizing the features of Canvas as a Learning Management Tool.
    • Assists in ensuring that the Canvas Gradebook is codified and updated to be able to provide almost real-time feedback to students of their academic standing.
    • Assists in maximizing Google Workspace and suggested add-on applications for teaching and assessment activities.
  • Records Management
    • Maintains the records management system of all academic-related documents.
    • Collates and summarizes the various reports of the Academic Cluster (i.e., End-of-Module/Rotation, YL & Cluster Year-End, Students;) for monitoring of the typology of teaching-learning activities
    • Collates and summarizes the types of teaching-learning activities employed in the Adaptive Design for Learning and related asynchronous learning for all year levels.
    • Prepares and manages the official Google Forms of the office necessary for all academic processes.

Education and Experience Requirements:

• Graduate of any 4-year undergraduate degree, preferably knowledgeable of the ADMU values.
• At least 3 years of experience, 1 year of which was experience in Office Management, with experience in the processes and standards of ADMU is an advantage.