Executive Assistant  

Executive Assistant

Position Overview: The Executive Assistant to the President plays a crucial role in providing high-level administrative support to the President of the company. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to work in a fast-paced and dynamic environment. The Executive Assistant will be responsible for managing the President's schedule, handling communication, coordinating meetings, and ensuring the efficient operation of the President's office.

Key Responsibilities:

1. Calendar Management:
   • Manage and maintain the President's calendar, scheduling appointments, meetings, and events.
   • Prioritize and manage conflicting appointments while ensuring the President's time is optimized.
2. Communication:
   • Screen, prioritize, and manage incoming communications, including emails, phone calls, and correspondence.
   • Draft and compose emails, memos, letters, and other communications on behalf of the President.
   • Handle inquiries and information requests, ensuring timely and accurate responses.
3. Meeting Coordination:
   • Organize and schedule meetings, conferences, and appointments for the President.
   • Prepare agendas, materials, and presentations for meetings.
   • Attend meetings, take minutes, and distribute meeting summaries as necessary.
4. Travel and Logistics:
   • Coordinate travel arrangements, including flights, accommodations, transportation, and itineraries.
   • Ensure all travel arrangements align with the President's schedule and preferences.
   • Prepare travel expense reports and reconcile receipts.
5. Confidentiality and Discretion:
   • Maintain a high level of confidentiality and handle sensitive information with discretion.
   • Serve as a trusted liaison between the President and internal/external stakeholders.

1. Project Support:
   • Assist the President in various projects, research, and initiatives as required.
   • Collaborate with cross-functional teams to gather information and prepare reports.
2. Office Management:
   • Oversee the President's office operations, including supplies, equipment, and facilities.
   • Coordinate with administrative staff to ensure a smooth office environment.
   • To submitting the minutes of the meeting within 24 to 48 hour window.
3. Prioritization and Time Management:
   • Assist the President in managing priorities and deadlines effectively.
   • Proactively identify areas where support is needed and take initiative to address them.

Qualifications and Requirements:

• Bachelor's degree in business administration, management, or a related field (preferred).
• Proven experience as an executive assistant or in a similar role, preferably in the fashion or retail industry.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong organizational skills and attention to detail.
• Ability to multitask and handle multiple priorities in a fast-paced environment.
• Exceptional interpersonal skills and the ability to interact with individuals at all levels.
• High level of professionalism, discretion, and integrity.
• Flexibility to adapt to changing priorities and work outside regular business hours when necessary.
• This is an onsite work (face-to-face only)