WHO WE ARE
Zennya is disrupting healthcare as one of the fastest-growing startups in the Philippines. We are creating a mobile app-driven virtual hospital infrastructure to deliver next generation healthcare at home. We are here to institute and innovate the health industry, not only in the Philippines but regionally in South East Asia. We are led by a Silicon Valley veteran, backed by the top VCs and private investors in the Philippines, and partnered with many of the best local institutions in healthcare.

We are looking for passionate, out-of-the-box thinkers, innovators, and challengers who aren’t willing to accept the status quo, and are ready to help us fight to make impact in a system that affects the welfare and wellbeing of millions of people. You would be joining a team of some of the most talented and driven individuals in the country. You will be using some of the best productivity and development tools in the industry, in a fast pace output-driven environment.

zennya Health

About the company

Join Zennya Health, Southeast Asia’s most dynamic and exciting tech company dedicated to creating a new healthcare system that is digital, data-driven and patient-centric. Our mission is to deliver quality, affordable, and accessible health and wellness care.

Due to the rapid growth of the company, we are in urgent need of a Medical &amp; General Operations Specialist.

The role requires a combination of organizational skills, communication abilities, and a proactive approach to problem-solving in a dynamic operational environment.

Duties and Responsibilities

Customer &amp; Partner Assistance 

<ul>
	<li>Provide assistance to customers and business partners through various communication channels (phone, chat, email).</li>
	<li>Address customer &amp; partner inquiries, concerns, and issues promptly and professionally.</li>
	<li>Offer guidance on app features, services, and troubleshooting.</li>
</ul>

Field Staff Support

<ul>
	<li>Assist field staff (healthcare professionals, wellness experts) with onboarding processes, job matching, and ongoing support.</li>
	<li>Act as a liaison between field staff and internal teams, ensuring effective communication and issue resolution.</li>
</ul>

Driver Assistance

<ul>
	<li>Support drivers by addressing queries, providing information on routes, and assisting with any operational challenges.</li>
	<li>Collaborate with the logistics team to optimize driver schedules and routes.</li>
</ul>

Job Monitoring

<ul>
	<li>Monitor and track the status of all ongoing operations and jobs through the app's platform.</li>
	<li>Ensure that jobs are progressing smoothly and intervene as necessary to address any delays or issues.</li>
</ul>

Operational Efficiency

<ul>
	<li>Work to enhance operational efficiency by identifying bottlenecks, streamlining processes, and implementing improvements.</li>
	<li>Collaborate with cross-functional teams to implement best practices for overall operations.</li>
</ul>

Communication

<ul>
	<li>Facilitate clear communication between service providers, customers, field staff, and internal teams.</li>
	<li>Relay important information, updates, and changes in operational procedures.</li>
</ul>

Documentation:

<ul>
	<li>Maintain accurate and organized documentation related to operations, including how-to guides and incident reports.</li>
</ul>

Problem Resolution:

<ul>
	<li>Address and resolve operational issues promptly, working collaboratively with different stakeholders to find effective solutions.</li>
	<li>Implement preventive measures to reduce the recurrence of common issues.</li>
</ul>

Performance Metrics:

<ul>
	<li>Monitor key performance indicators (KPIs) to assess the effectiveness of operations.</li>
</ul>

Feedback Collection:

<ul>
	<li>Collect feedback from customers, service providers, and staff to identify areas for improvement.</li>
	<li>Use feedback to make data-driven solutions for enhancing the user experience.</li>
</ul>

Medical Industry Knowledge

Relationship Management

Complex Problem-Solving

Quality Assurance

Attention to Detail

Critical Thinking

Monitoring and Evaluation

Medical Operations

MEDEV is dedicated to elevating the standard of healthcare in the Philippines by being a leading force in the enhancement of medical equipment quality and ensuring exceptional after-sales support. Our commitment revolves around offering healthcare providers specialized equipment tailored to meet clinical and diagnostic requirements, ensuring optimal utilization. With a focus on fostering long-term partnerships, we uphold a unique sense of integrity in our operations. Our employees are held to the highest standards of business ethics, contributing to the loyalty of customers who repeatedly choose us as their trusted source.

Over our two decades of existence, we have established ourselves as a premier provider of equipment for peripheral vascular testing, ultrasound imaging, 2D-echocardiography, stress ECG testing, holter ECG, Ambulatory BP monitoring, laser dermatology, and more. Recognized for having the largest inventory of backup parts and units, delivering top-notch after-sales training and support, and maintaining a highly responsive service operation, we take pride in our industry reputation.

In recent years, we expanded our product offerings to include critical care, neuro-psychiatry, and radiology. Presently, we can provide a comprehensive range of radiology equipment, including x-rays, mammography systems, CT scanners, and MRI machines. Our inventory extends to equipment for the ICU and emergency department, such as patient monitors, infusion/syringe pumps, and defibrillators. Additionally, we stand out as one of the few providers of EEG machines and Transcranial Magnetic Stimulation equipment in the country. MEDEV is dedicated to continuously evolving and meeting the diverse needs of the healthcare landscape in the Philippines.


MEDEV Medical Devices Corporation

-Provide comprehensive technical support and maintenance for assigned products and accounts in a field-based role.

-Conduct on-site product evaluations, installations, and demonstrations. Deliver exceptional customer training and support.

-Collaborate with sales and marketing teams to drive product adoption.

-With valid driver's license is preferred for this role due to potential travel requirements for on-site customer support and product installations.

Service Engineer | Medical Equipment

We are fast growing US based healthcare BPO supporting medical groups, dental groups, diagnostic laboratories, urgent care centers and other ancillary health care providers. Join us now and become one of our leaders as we continue to grow.

Vision:
To improve healthcare delivery by placing the needs of both providers and patients at the forefront and delivering exceptional customer service

Mission:
To provide world class customer service, that drives efficiency and progress within the healthcare system, by working together in a culture of continuous improvement and innovation

Values:
Transparency
Honesty
Accountability
Trust
Responsibility
Efficiency
Adaptability
Innovation
Respect

Vector Outsourcing Solutions Phils., Inc.

The Medical Biller will join the Dental Insurance Billing/Collections Team, which is responsible for handling services like billing, collections, and payment posting for dental clinics and service providers in the United States.

<ul>
	<li>Create accurate claims for quick and maximum reimbursement</li>
	<li>Track insurance claim status; appeal, correct rejected/denied insurance claims</li>
	<li>Work with dental clinics to gather supporting claim information</li>
	<li>Identify denial/rejection patterns and implement corrective policy for future prevention</li>
</ul>

Medical Dental Biller

MedGrocer's digitally-enabled "medicine-as-a-service" platforms are used by hundreds of employers and pharma companies. Our end-to-end medicine/vaccine programs, telehealth services, and onsite medical staff serve a million Filipinos every year. MedGrocer is one of the more established Filipino Health Tech startups.

MedGrocer

MedGrocer's digitally-enabled "medicine-as-a-service" platforms are used by hundreds of employers and pharma companies. Our end-to-end medicine/vaccine programs, telehealth services, and onsite medical staff serve a million Filipinos every year. MedGrocer is one of the more established Filipino Health Tech startups. 
 
The Medical Encoder accurately encodes patient records, ensures data quality, and collaborates with the team for seamless data management. 
 
 
Key Responsibilities:

<ul>
	<li>Encode patient records, including laboratory result values, prescriptions, and receipts, with a strong focus on accuracy and timeliness</li>
	<li>Maintain the cleanliness and organization of the patient database</li>
	<li>Identify and flag outliers or potential data issues for review</li>
	<li>Ensure that all documents are encoded accurately, as they play a vital role in informing patient treatment plans and supporting medical professionals</li>
	<li>Collaborate with the team to ensure seamless data management</li>
</ul>

 
Perks and Benefits

<ul>
	<li>HMO for employees</li>
	<li>Paid leaves</li>
	<li>Medicine coupons</li>
	<li>Opportunities for promotion and performance bonuses</li>
	<li>13th month pay</li>
</ul>

 
Why MedGrocer?

<ul>
	<li>Progress: To work on projects that involve coordinating with different teams, which would allow you to exercise your communication and organization abilities. You will have a chance to be exposed to various situations that could enhance your capabilities in clinic management</li>
	<li>Purpose: To design and implement an impact in the digitally enabled platform to provide holistic patient programs in the form of discounted medicines, replenishments, and doctor consultations in order to enhance the lives of millions of Filipinos</li>
	<li>People: To both work and have fun with a group of dynamic and passionate individuals from diverse backgrounds, from whom you will learn from and create bonds with</li>
</ul>

Medical Encoder | Makati

MedGrocer's digitally-enabled "medicine-as-a-service" platforms are used by hundreds of employers and pharma companies. Our end-to-end medicine/vaccine programs, telehealth services, and onsite medical staff serve a million Filipinos every year. MedGrocer is one of the more established Filipino Health Tech startups.

The Medical Officer is responsible for managing the daily operations of healthcare programs, using medical knowledge to ensure good patient care and smooth program performance.

 
Key Responsibilities

<ul>
	<li>Utilize medical expertise to oversee healthcare services, ensuring patient safety</li>
	<li>Address special medical cases and provide advice on difficult situations</li>
	<li>Manage day-to-day tasks such as patient care and record-keeping</li>
	<li>Resolve escalated medical and operational issues</li>
	<li>Lead the Telehealth team, offering guidance and training</li>
	<li>Collaborate with the business and account teams by providing medical knowledge</li>
	<li>Monitor key performance indicators to guarantee quality service and program success</li>
	<li>Conduct patient consultations when needed 
	 
	 </li>
</ul>

Perks and Benefits

<ul>
	<li>HMO for employees</li>
	<li>Paid leaves</li>
	<li>Medicine coupons</li>
	<li>Opportunities for promotion and performance bonuses</li>
	<li>13th month pay</li>
</ul>

 
 
Why MedGrocer?

<ul>
	<li>Progress: To work in a team to ensure the safe and efficient delivery of medicines to our clients. You will have ownership over your work and have a chance to be exposed to various systems and processes that could enhance your skills</li>
	<li>Purpose: To design and implement an impact in the digitally enabled platform to provide holistic patient programs in the form of discounted medicines, replenishments, and doctor consultations in order to enhance the lives of millions of Filipinos</li>
	<li>People: To both work and have fun with a group of dynamic and passionate individuals from diverse backgrounds, from whom you will learn from and create bonds with</li>
</ul>

Medical Officer | Makati

MedGrocer's digitally-enabled "medicine-as-a-service" platforms are used by hundreds of employers and pharma companies. Our end-to-end medicine/vaccine programs, telehealth services, and onsite medical staff serve a million Filipinos every year. MedGrocer is one of the more established Filipino Health Tech startups.

The Medical Coordinator oversees daily clinic operations, generates recruitment leads, and ensures that the clinic management team works efficiently and effectively.

Key Responsibilities

<ul>
	<li>Oversee day-to-day operations in clinics and maintain open communication with relevant stakeholders to build staffing strategies</li>
	<li>Source full-time and reliever nurses, as well as implement effective recruitment efforts to generate more leads</li>
	<li>Monitor proactively all staff schedules and ensure it meets all clinic requirements</li>
	<li>Collaborate with both the medical staff team as well as the clinic management team to guarantee all recruitment gaps are filled in a timely manner</li>
</ul>

Perks and Benefits

<ul>
	<li>HMO for employees</li>
	<li>Paid leaves</li>
	<li>Medicine coupons</li>
	<li>Opportunities for promotion and performance bonuses</li>
	<li>13th month pay</li>
</ul>

Why MedGrocer?

<ul>
	<li>Progress: To work with autonomy on engaging and stimulating projects that involve the well-being and career progression of medical staff. You will be able to have ownership over your work and have a chance to explore the different facets of HR, aside from recruitment</li>
	<li>Purpose: To design and implement an impact in the digitally enabled platform in order to provide holistic and proactive medical interventions through digital platforms that enable medicine-as-a-service to enhance the lives of millions of Filipinos</li>
	<li>People: To both work and have fun with a group of dynamic and passionate individuals from diverse backgrounds, from whom you will learn from and create bonds with</li>
</ul>

Medical Coordinator | Makati

MedGrocer's digitally-enabled "medicine-as-a-service" platforms are used by hundreds of employers and pharma companies. Our end-to-end medicine/vaccine programs, telehealth services, and onsite medical staff serve a million Filipinos every year. MedGrocer is one of the more established Filipino Health Tech startups. 
 
The Mental Health Counselor facilitates programs to improve the mental health and well-being of clients. 
 
Key Responsibilities

<ul>
	<li>Ensure that consultations and psychotherapy are aligned with MedGrocer’s scheduling system and teleconsultation protocols</li>
	<li>Collaborate with the Mental Health team for client triaging and escalations, and develop holistic mental health interventions for clients</li>
	<li>Coordinate with the Mental Health team and company representatives to align protocols, provide operational reports, and assist in other requests related to the mental health program</li>
	<li>Assess clients’ mental and emotional well-being through wellness check-ins and emergency handling</li>
	<li>Monitor program effectiveness and suggest necessary improvements to further develop current systems</li>
</ul>

 
Perks and Benefits

<ul>
	<li>HMO for employees</li>
	<li>Paid leaves</li>
	<li>Medicine coupons</li>
	<li>Opportunities for promotion and performance bonuses</li>
	<li>13th month pay</li>
</ul>

 
Why MedGrocer?

<ul>
	<li>Progress: To work with autonomy on engaging and stimulating projects that involve the mental and emotional well-being of our clients. You will have ownership over your tasks and have the chance to interact with other mental health professionals</li>
	<li>Purpose: To design and implement an impact in the digitally enabled platform to provide holistic mental health care in the form of 24/7 teleconsultations and medicine coverage in order to enhance the lives of millions of Filipinos</li>
	<li>People: To both work and have fun with a group of dynamic and passionate individuals from diverse backgrounds, from whom you will create bonds with and have the chance to learn from</li>
</ul>

Mental Health Counselor | Makati

MedGrocer's digitally-enabled "medicine-as-a-service" platforms are used by hundreds of employers and pharma companies. Our end-to-end medicine/vaccine programs, telehealth services, and onsite medical staff serve a million Filipinos every year. MedGrocer is one of the more established Filipino Health Tech startups.

 
The Medical Staff Supervisor drives our company's growth by partnering with clients and identifying their needs. They serve as the primary liaison to coordinate with various internal and external stakeholders to ensure that the client’s needs are met promptly.

 

Key Responsibilities

<ul>
	<li>Establish and maintain strong client relationships through regular communication</li>
	<li>Coordinate and manage client expectations through effective project management and account management</li>
	<li>Design and implement strategies that reflect the data collected on current healthcare trends and consumer behavior</li>
	<li>Implement and oversee corporate clinic processes to ensure that medical services meet or exceed industry standards</li>
	<li>Provide strong leadership to manage medical professionals</li>
	<li>Anticipate, escalate, and collaborate with internal and external stakeholders on potential client issues</li>
</ul>

 
Perks and Benefits

<ul>
	<li>HMO for employees</li>
	<li>Paid leaves</li>
	<li>Medicine coupons</li>
	<li>Opportunities for promotion and performance bonuses</li>
	<li>13th month pay</li>
</ul>

 

Why MedGrocer?

<ul>
	<li>Progress: To work on projects that involve market research and coordinating with various stakeholders, which enables you to hone your skills in account management, structuring agreements, and market understanding. You will be able to have ownership over your work and have a chance to be exposed to opportunities that could enhance your capabilities in business development</li>
	<li>Purpose: To design and implement an impact in the digitally enabled platform to provide end to end care in the form of integrating onsite medical services and 24/7 teleconsultations in order to enhance the lives of millions of Filipinos</li>
	<li>People: To both work and have fun with a group of dynamic and passionate individuals from diverse backgrounds, from whom you will create bonds with and have the chance to learn from</li>
</ul>

Medical Staff Supervisor | Makati

MedGrocer's digitally-enabled "medicine-as-a-service" platforms are used by hundreds of employers and pharma companies. Our end-to-end medicine/vaccine programs, telehealth services, and onsite medical staff serve a million Filipinos every year. MedGrocer is one of the more established Filipino Health Tech startups. 
 
The Primary Care Physician is responsible for providing comprehensive primary care, diagnosing and treating various medical conditions, and promoting overall patient health and wellness. 
 
Key Responsibilities

<ul>
	<li>Attends to the personal medical consultation needs of patients</li>
	<li>Assesses an employee’s ability to return to work following an illness</li>
	<li>Monitor and manage patient medication carefully, adjusting dosages and prescriptions</li>
	<li>Continuously assess and reassess patient progress, adjusting treatment plans and approach as necessary to support patient well-being </li>
	<li>Ensure that consultations and treatment plans are aligned with MedGrocer’s protocols</li>
</ul>

 
Minimum Qualifications

<ul>
	<li>Registered physician</li>
	<li>Must have an active S2 License</li>
	<li>Preferably mhGAP certified or has completed residency in psychiatry </li>
	<li>Preferably has working experience in occupational health</li>
</ul>

 
Perks and Benefits

<ul>
	<li>Hybrid work set-up</li>
	<li>Flexible schedule</li>
</ul>

 
Why MedGrocer? 

<ul>
	<li>Progress: To work on projects that involve market research and coordinating with various stakeholders, which enables you to hone your skills in account management, structuring agreements, and market understanding. You will be able to have ownership over your work and have a chance to be exposed to opportunities that could enhance your capabilities in business development</li>
	<li>Purpose: To design and implement an impact in the digitally enabled platform to provide end to end care in the form of integrating onsite medical services and 24/7 teleconsultations in order to enhance the lives of millions of Filipinos</li>
	<li>People: To both work and have fun with a group of dynamic and passionate individuals from diverse backgrounds, from whom you will create bonds with and have the chance to learn from</li>
</ul>

Primary Care Physician | Mental Health

- Perform product demonstrations for medical equipment, particularly 2D-Echocardiography/ Ultrasound Equipment, highlighting the equipment’s advantageous features and benefits

- Perform end-user’s trainings (2D-Echocardiography Imaging) and lectures on the use of the same equipment sold by the Company

- Regularly visits company equipment installed base to make sure the same equipment are working per its specifications and used properly and to the fullest

- Provide first line of technical service support to customers including the performance of preventive maintenance procedures·

- Provide product training, updates and other support functions to company sales and other service personnel.

What We Offer:

<ul>
	<li>Competitive Basic Salary (based on qualifications)</li>
	<li>Company Car</li>
	<li>Company cellphone with unlimited data</li>
	<li>Accident Insurance</li>
	<li>Health card</li>
	<li>Clothing Allowance</li>
	<li>Overseas/Local Training (subject to travel limitations)</li>
	<li>Company Vehicle</li>
	<li>Fitness Activities (e.g. Weekly Badminton – subject to pandemic limitations)</li>
	<li>Regular Company Events (subject to pandemic limitations)</li>
	<li>Career Advancement Opportunities</li>
	<li>Good Working Environment</li>
</ul>

Application Specialist | Medical Equipment

Distriphil is a national pharmaceutical distribution company. Although new in the industry, as a company, the men and women behind Distriphil are considered veterans in the pharmaceutical field. Banded together under the banner of Chiongbian Group of Companies, Distriphil aims to be the healthcare industry's leading partner in health and wellness.

Being a pharmaceutical company, we always strive to provide each and every Filipino access to the best yet most affordable medicine that there is to offer. Setting new standards in the healthcare industry is our way of serving. We are committed to giving only the very best for the people most important to us: our patients.

At Distriphil, we place the people we help at the heart of everything we do because they are the reason for being.

Distribution Solutions Phils Inc.

Actively prepares and implements a meaningful discussion about relevant disease patient and product details with HCPs to make them fully informed about how Distriphil products can benefit the patient.

Analyzes, plans and implements business planning activities in his assigned territory in order to build and grow the Distriphil business.

Implements marketing-driven programs to targeted HCPs in order to create or sustain company and brand awareness and usage and build trust and confidence on the safety and efficacy of our brands.

Maintains professionally balanced relationships and upholds the Distriphil values in all interactions with HCPs and other external stakeholders.

Constantly learns and updates himself with knowledge of the Distriphil brands disease relevant to the brands and external market factors to be more credible and value adding to HCPs

Medical Representative for Mandaluyong Pasig

Medical Representative for Manila and Pasay

Started in 2013, we are the first agency in the Philippines to provide sales and marketing outsourcing solutions through a fully-staffed, ready to dock sales and marketing organization. In less than 5 years, we have serviced some of the biggest brands in the country, such as adidas Philippines, Globe Telecom, Datu Puti, San Remo Pasta, Bridgestone, Meralco, and many more!

Check out more at:
https://www.youtube.com/watch?v=TzmRH_T4Tvs&t=7s

Blue Spark Solutions, Inc.

Job Description: Production (Intern) 
 Support the Production Team in collating all budget requests with cost estimates and liquidation 
documents 
 Check if all submitted documents are correct 
 Upload documents on Fyle 
 Inform the Budget Requestors if documents have been successfully uploaded on Fyle, send the 
Accounts Receivables ID to the Budget Requesters or the Production in charge of the project 
(Budget Requestors are still required to follow up with Finance and Admin if funds have been 
successfully transferred) 
 Help in drafting contracts for external manpower and talents 
 Help in looking for additional suppliers talents and other necessary Production requirements

 

Job Description: Shared Services (Intern) 
 Collate all budget requests with cost estimates and liquidation documents 
 Check if all submitted documents are correct 
 Upload documents on Fyle 
 Inform the Budget Requestors if documents have been successfully uploaded on Fyle, send the 
Accounts Receivables ID to the Budget Requesters or the Production in charge of the project 
(Budget Requestors are still required to follow up from Finance and Admin if funds have been 
successfully transferred) 
 Help in all necessary documentation and compilation needed in the Finance Department 
 Help in looking for additional suppliers talents and other necessary Production requirements

Intern | Shared Services, Copywriting, Production

To establish Distriphil as the preferred partner amongst HCPs and patients in Health and wellness solutions.

Key Responsibilities 

<ol>
	<li>Actively prepares and implements a meaningful discussion about relevant disease patient and product details with HCPs to make them fully informed about how Distriphil products can benefit the patient.</li>
	<li>Analyzes, plans and implements business planning activities in his assigned territory in order to build and grow the Distriphil business.</li>
	<li>Implements marketing-driven programs to targeted HCPs in order to create or sustain company and brand awareness and usage and build trust and confidence on the safety and efficacy of our brands.</li>
	<li>Maintains professionally balanced relationships and upholds the Distriphil values in all interactions with HCPs and other external stakeholders.</li>
	<li>Constantly learns and updates himself with knowledge of the Distriphil brands disease relevant to the brands and external market factors to be more credible and value adding to HCPs.</li>
	<li>Maximizes the use of Distriphil tools of trade to be more effective in delivering expectations in his role.</li>
	<li>Manages and allocates territory resources effectively and efficiently. Facilitate orders of dispensing accounts and/or hospitals to include fronting drugstore to ensure availability of promoted products.</li>
	<li>Closely coordinates with Trade and Supply Chain Departments in the fulfillment of orders.</li>
</ol>

Medical Representive for Taguig and Rizal Uptowns

The Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes. 

Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students. 

It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia. 

The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

Ateneo de Manila University

Summary of Work Activities and Responsibilities: 
 
Under the supervision of the Assistant to the Associate Dean for Administrative and Student Services, the Administrative Assistant VI provides secretarial, administrative, and financial support in the day-to-day operations of the Office.

I. Secretarial and Administrative Support

Attends to inquiries and requests from stakeholders and visitors from various communication channels (e.g. face to face, online, phone, office email) and coordinates the flow of information internally and with other offices concerned

Receives and records Office correspondences and communication materials and carries out appropriate actions

Handles coordination and logistical support requirements for meetings, events, and activities

Contributes to efforts in communicating and promoting to various stakeholders vital and up-to-date information, reports, and initiatives pertaining to University strategies, rankings, and accreditations

Serves as a repository of all communication materials of the Office of the Associate Dean for Administrative and Student Services

Collates data and prepares reports pertaining to staff formation, health &amp; wellness, etc. and submits to the Assistant to the Associate Dean for Administrative and Student Services for review and endorsement

Coordinates with the Office of Mission and Identity to update and/or submit reports on MI-related programs

Coordinates with the University Physician’s Office and/or Higher Education Clinic on protocols related to employees and students’ health and wellness

Coordinates with Campus Security and Mobility Office on campus security and safety protocols

Coordinates with Graduate School of Business sub-offices, Finance and Treasurer/Central Accounting Office and Central Purchasing Office on inventory and/or disposal of office equipment and furniture

II. Financial Management Support

Keeps financial records and expense accounts of the Office to ensure that all financial documents are properly accounted for

Works closely with the Assistant to the Associate Dean in preparing the budget proposal of the Graduate School of Business, and provides information in drafting budget reports (e.g. supplies and expenses, new equipment, minor and major improvement, etc.)

Prepares and processes all financial-related documents (e.g. order for checks, reimbursements, liquidation reports, petty cash vouchers, etc.) for approval by the ADASS and submission to the Central Accounting Office

Assists in monitoring collection activities of Graduate School of Business

III. Records Management Support

Updates office database and maintains files and records of correspondences, documents, and other materials for the Office in a systematic manner and consistent with the need to protect confidentiality and data privacy

Maintains pertinent files and records and facilitates disposal of old files and records according to University guidelines

IV. Human Resource Matters Support

Facilitates the routing and submission of HR-related documents to Office of Human Resource Management and Organization Development (e.g. hiring justifications, Terms of References, etc.) and conducts follows throughs as needed

Provides support in filling in of vacancies in the School through:

Provides administrative support in the implementation of the developmental plans for employees under the Graduate School of Business

V. Performs other office-related tasks as may be assigned by immediate supervisor or authorized representative.

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