IXMGOH is Campaign Global's Awardee for Best Place to Work For in the Philippines, Best in Company Culture in Southeast Asia for several years, and Best in Talent Development. 
We invented Creative Engineering. We are committed to make the best work possible for a brand, in its category and in the world. Ingenious is the benchmark by which to judge existence and paycheck.

Our Mission
Devise ingenious communication systems that gets the job done at the least possible time, effort and resource.

IdeasXMachina Group of Hakuhodo

Account Manager (for FartAxo)

<ul>
	<li>Transform ideas into money</li>
	<li>Develop new clientele and manage the business side of creativity for PRIXM.</li>
	<li>Represent the company in the utmost kick-ass manner</li>
	<li>Facilitate meetings (includes briefing the team, feasibility meeting, preproduction meeting and alignment meetings whenever necessary)</li>
	<li>Handle biddings, costings which includes cost negotiations and consolidation of costs summary and supplier’s terms and conditions for the PR team</li>
	<li>Facilitate and follow through entire CE processing</li>
	<li>Perform such other duties as are customary to one holding such position in similar</li>
	<li>enterprises and shall also render various tasks as business exigencies may require</li>
	<li>Inspire the organization to create award-winning, sales-increasing and memorable ads</li>
</ul>

Presentation Skills

Brand Management

Competitor Analysis

Business Development

Communication Skills

Account Management

Market Research

Advertising Account Executive

ABOUT US 
 
Norde International Distributors is Making Digital Happen.
 
Located in Quezon City, Philippines, the company was established in 2005 and has become the leading distributor of digital graphic solutions in the country. Throughout its more than a decade history, Norde has been associated with continuous innovation and revolutionary technology.
 
The company collaborates with global partners who possess cutting edge machineries, highly developed skills and certified processes that strengthens business.
 
Norde International provides exceptional state-of the-art digital print solutions to a broad array of industry segments covering general commercial printing, labels, packaging, signages, displays, finishing, direct to garment, design, manufacturing, engineering, and 3D technology.
 
The company aims to bring forth progress and innovation to its clients. It targets to bring great opportunities that can provide sustainability and progress.
 
Norde International Distributors continuously go beyond expectation as it make digital possibilities happen
 
MISSION
We empower our customers to be the most successful they can be in their respective industries by improving their product development and production processes. We do this by: 

+ Delivering great service through our people and processes 
+ Offering relevant solutions through our technologies and innovation 
+ Creating and nurturing mutually beneficial partnerships through commitment and integrity 

VISION
To be the overwhelming partner-of-choice in our target segments through our market leadership, world class products, and industry-leading after-sales services. 

ONE NORDE. ONE TEAM.

Norde International Distributors (QL Development, Inc.)

Job Summary 

We are looking for a Product Officer to create trusting relationships with our customers who know the value of digital and printing brands. 

Duties and Responsibilities 

Serve as the lead point of contact for all customer account management matters 

Build and maintain strong, collaborate with the sales team to identify and grow opportunities within the territory

Product Officer

We are a group of smart and fun creatives with comprehensive expertise in editorial work, design, and video production. Here, we provide contemporary multi-media solutions targeted for forward-thinking, globalized markets. We specialize in digital and IT-related services that aim to produce and develop lasting, effective results that resonate with a global audience.

Brighttank Inc.

The Art Director plays a major role in developing marketing campaigns by conducting research, coordinating with other members of the team, and designing cohesive, brand-specific initiatives that appeal to the target audience. They lead and take part in the entire campaign development process, from establishing objectives to setting the artistic tone of the project, using visuals to bring concepts to life for websites, magazines and newspapers, ad campaigns, photo shoots, etc. until the project is completed and presented to the client.

Responsibilities include:

<ol>
	<li>Lead all creative design</li>
	<li>Evaluate and handle project briefs given by the company/client</li>
	<li>Generate big ideas that can be integrated on different platforms and channels and present these to stakeholders</li>
	<li>Determine how best to represent a concept visually, choosing which photographs, art, or other design elements to use</li>
	<li>Manage and plan the production calendar, providing regular updates and feedback</li>
	<li>Manage team of graphic designers and visualizers, including hiring and training</li>
	<li>Review and approve designs, artwork, photography, and graphics developed, ensuring adherence to brand guidelines</li>
	<li>Coordinate resources and activities with other artistic and creative departments</li>
	<li>Conduct research to better understand brand objectives, target markets, and industry trends</li>
	<li>Continously look for ways to improve the design department output and processes</li>
</ol>

Art Director

We are looking for a Sales Account Manager to create long-term, trusting relationships with our customers who know the value of digital and printing brands.

Work experience in the printing market and has network with suppliers of printers, inks, or substrates will be a plus factor.

Duties and Responsibilities

Serve as the lead point of contact for all customer account management matters

Utilize graphic or digital art design to increase brand attraction

Build and maintain strong, long-lasting client relationships

Negotiate contracts and close agreements to maximize profits

Develop trusted advisor relationships with key accounts, customer stakeholders, and executive sponsors

Clearly communicate the progress of monthly/quarterly initiatives to internal and external stakeholders

Develop new business with existing clients and/or identify areas of improvement to meet sales quotas

Forecast and track key account metrics (e.g., quarterly sales results and annual forecasts)

Collaborate with the sales team to identify and grow opportunities within the territory

Collaborating with manufacturing and private institutions to establish professional connections and educate them with advanced technologies, specifically commercial and industrial printers and make the most of their machine investment

Account Manager Bulacan I Pampanga

Job summary: 

Provides technical assistance off-site and onsite by assisting in site preparation, installation, repairing, and troubleshooting various machines. 

 

Duties &amp; Responsibilities: 

<ul>
	<li>Providing remote and on-site technical support </li>
	<li>Providing client support by guiding and training their equipment operators on machine technicalities and proper operation </li>
	<li>Analyzing the client site where the machine will be situated relative to the requirement of the machine/equipment that will be installed (electricity, building details, etc.) </li>
	<li>Assisting the clients in achieving the color stability of their printer </li>
	<li>Updating the customer from time to time on the mandatory software upgrade and the benefits of a new machine (if any) / spare parts/ consumables features </li>
	<li>Supporting the customer together with the Segment Solutions Architect about their printing ideas, and machine-related inquiries to improve the quality and volume of their production </li>
	<li>Collaborating and coordinating with Account Managers (AMs) in assisting clients with their specific printing requirements and recommending technical troubleshooting as the need arises </li>
	<li>Ensuring that all customer service escalations will be solved within the assigned period </li>
	<li>Sending a summary of the troubleshooting report and a picture of defective parts to our principal for claiming SP and defective consumable </li>
</ul>

Field Service Engineers – Manila

HelixPay provides ticketing solutions and event & venue management technology in the Philippines. Our clients create products and experiences that people love; we build technology that makes it easy to earn revenue and enable a seamless experience for their customers.

We are a smart, fun, and high-energy team of 25 people building a pioneering new business in the Philippines. We are looking for a Legal Officer to ensure that our operations and business dealings align with all pertinent legal and internal guidelines. While years of experience would be ideal, we're equally excited about finding someone eager to dive into a more entrepreneurial environment, as opposed to a strictly corporate setting.


 HelixPay

Responsibilities

<ul>
	<li>Collaborate with the team to ensure consistency of designs across various media outlets.</li>
	<li>Use digital illustration, photo editing software, and layout software to create designs.</li>
	<li>Create visual elements such as logos, original images, and illustrations to convey the message of the campaign</li>
	<li>Design layouts, including selection of colors, images, and typefaces</li>
	<li>Incorporate changes recommended by your Manager into final designs</li>
	<li>Review designs for errors before printing or publishing them to our social media platforms (IG &amp; FB) and in-app banners.</li>
	<li>Ensure final graphics and layouts are visually appealing and on-brand</li>
	<li>Maintain awareness of current industry and technology standards, social media, competitive landscape and market trends.</li>
	<li>Constantly experiments on different design ideas/styles</li>
</ul>

Graphic Designer

GOLDMÜNZEN, INC. is a Philippine-registered trading company established to serve the raw material and technical requirements of the local coatings, adhesives, construction, printing ink, food, plastics and specialty industries.

OUR VISION
Be a major player in the chemical raw material industry and an equivalent force in selling products that help and protect the environment. 

OUR MISSION
To provide raw materials and solutions to the chemical industries in which we are present, while making sure the same materials and solutions are used with the safety of the environment in mind. 

We provide our suppliers with the needed market information and other tools to help them understand the local situation and how best to optimize given opportunities with respect to product offerings. 

We also provide our customers with the best technical and logistics services available for them to effectively use the products at any given time.

We are an ISO 9001:2008 (Quality Management System) and ISO 14001:2004 (Environment Management System) - certified company which shows our commitment in meeting international quality standards.

GOLDMÜNZEN, INC.

The Technical Sales Representative for Industrial Chemicals ensures the effective and efficient promotion, marketing, and sale of selected GOLDMÜNZEN, INC. products that cater primarily to the construction, coatings, and printing ink industries. Specific responsibilities include:

1. Have a thorough understanding and working knowledge of the general and technical information of the products and principals of GOLDMÜNZEN.

2. Promote awareness of the product to targeted customers thru regular visits and other means.

3. Be updated with the product, technical and market trends that could possibly impact the nature of the business.

4. Competently answer customer inquiries by providing relevant information regarding GOLDMÜNZEN’S products.

5. Ensure smooth coordination between the GOLDMÜNZEN office and the customers regarding the latter’s current needs and emerging requirements.

6. Manage the current customer base and actively seek new prospects.

7. Assist in the conduct and analysis of results of GOLDMÜNZEN’s annual customer satisfaction survey.

8. Contribute in the Industrial Chemicals Team’s drafting of regular sales target and ensure that these are met.

9. Submit a weekly performance report to the Company President.

Technical Sales Representative for Industrial Chemicals

Direc Business Technologies, Inc. is the top-of-mind provider of intelligent business management solutions ranging from Enterprise Resource Planning, Customer Relationship Management, IT and Security, HRIS and Payroll.

Apart from our cutting-edge intelligent business management expertise, we also pride ourselves on proven implementation methodology, high-quality services, and excellent customer support.

We are always up to date with business trends and new technologies which enable us to deliver relevant solutions to enterprises today!

DIREC BUSINESS TECHNOLOGIES INC.

<ul>
	<li>Conduct software installation, configuration, and training according to a work plan and schedule.</li>
	<li>Effectively communicate and build consensus with clients.</li>
	<li>Design and conduct data migration from legacy systems into SAP Business One.</li>
	<li>Customize forms and develop reports using any reporting tools such as Crystal Reports, MS Excel, or any appropriate tool.</li>
	<li>Create customizations on the system (SQL Queries for viewing the report, Formatted Search) based on the process of the client that was not available in the standard application of the system.</li>
	<li>Create Stored Procedures on SQL Server when there are some changes, customizations, and blocking in the system depending on clients' requirements.</li>
	<li>Create customized Forms, Layouts, and Reports for printing directly on every transactional document of the system mainly through the use of Crystal Report application.</li>
	<li>Train, coach, and mentor clients on the effective use of the software.</li>
	<li>Provide ongoing customer maintenance and support.</li>
	<li>Develop and maintain expert knowledge of SAP Business One.</li>
	<li>Provide regular project status reports to management.</li>
	<li>Set up Backup and Maintenance schedule of database.</li>
	<li>Provide onsite or offsite Technical Support to clients.</li>
	<li>Perform other related tasks as may be required by the management, immediate superior, and client.</li>
</ul>

Technical Consultant

GINGERSNAPS is the leading brand for children's wear apparel in the Philippines. From our modest beginnings in 1994 as a single corner in the department store, we have grown to 49 boutiques and 26 department store corners in prime establishments nationwide

Today, we have boutiques and department store corners in Indonesia, Singapore, Malaysia, and Saudi Arabia. We also distribute our products to several countries in a wholesale capacity. The next few years will see us bring our concepts to different regions from which we have been receiving numerous inquiries.

GINGERSNAPS (IL Coniglio Bianco Corporation)

Position Summary: As a Graphic Artist, your primary responsibility will be to create original and compelling graphics for apparel and accessories. This role requires a keen understanding of brand identity and fashion trends and proficiency in various design techniques and processes. You will collaborate closely with the Fashion Designer to develop innovative and on-brand visuals that resonate with our target audience.

Key Responsibilities:

<ol>
	<li>Create original graphics for apparel and accessories, including all-over prints, spot prints for tops, embroideries, garment trims, and accessories.</li>
	<li>Render and style designs following the brand DNA, ensuring consistency and alignment with brand aesthetics.</li>
	<li>Demonstrate a strong fashion color sense and stay up-to-date with the latest color trends and palettes.</li>
	<li>Conduct thorough research on different fashion cultures, trends, and influences to inform design decisions.</li>
	<li>Stay abreast of the latest fashion trends and incorporate them into design concepts.</li>
	<li>Display proficiency in color combination, ensuring harmonious and visually appealing compositions.</li>
	<li>Participate in brainstorming sessions and contribute creative ideas to enhance fashion collections.</li>
	<li>Collaborate with the design team to develop cohesive collections that resonate with the target demographic.</li>
	<li>Knowledge of various printing techniques, fabrics, and spot print methods.</li>
	<li>Maintain awareness of industry developments and advancements in design technology.</li>
	<li>This is purely work on site.</li>
</ol>

Graphic Artist For Creative Department

The Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes. 

Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students. 

It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia. 

The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

Ateneo de Manila University

This Administration and Operations Assistant reports to the Insitute Director of Le Cordon Bleu Ateneo and provides administrative and logistical support to the daily operations of the Institute. S/He helps in ensuring orderly and efficient operations.

Main Duties and Responsibilities: 

Administration and Finance: 

<ul>
	<li>Prepares orders for checks, purchase requisitions, justification forms, and other related documents</li>
	<li>Conducts inventory, record-keeping, and ordering of office supplies, student uniforms, and student knife sets</li>
	<li>Tracks and follows up payments from students</li>
	<li>Coordinates with Program Sales Officer to check submitted reports for student payments, and appropriate updating of the LCB EM portal</li>
	<li>Handles the revolving fund replenishment administrative processes</li>
	<li>Processes incoming and outgoing bills and documents</li>
	<li>Assists in HR-related matters such as monitoring of time-keeping, information dissemination, scheduling of interviews, timekeeping, posting of job vacancies</li>
	<li>Helps the supervisor in preparing reports by collating complete and updated data</li>
	<li>Coordinates with outside contractors, suppliers, and other University units for matters related to the above</li>
	<li>Performs administrative tasks such as printing, encoding, and filing</li>
</ul>

Operations: 

<ul>
	<li>Oversees the physical lay-out and set-up of venues for events such as open-houses and short-courses</li>
	<li>Monitors status of facilities, promptly reports to Supervisor any problems and coordinates with necessary parties for immediate repairs</li>
	<li>Assists in property management by regularly checking facilities, scheduling and coordinating for maintenance works</li>
	<li>Orders cleaning and maintenance supplies of the Institute’s kitchen laboratories and facilities</li>
	<li>Coordinates with outside contractors, suppliers and University units for matters related to the above</li>
	<li>Performs other tasks and assigned that may be assigned from time to time</li>
</ul>

Administration and Operations Assistant | For Pooling

Position Overview 
The Impex Logistics Assistant is responsible for coordinating and managing the logistics of outbound and inbound shipments, primarily focusing on the proper handling, documentation, and tracking of parcels. This role requires attention to detail, strong communication skills, and a proactive approach to logistics management. The assistant will work closely with suppliers, couriers, and internal departments to ensure timely and accurate processing of shipments.

Key Responsibilities

1. Outbound &amp; Inbound Booking of Shipments

<ul>
	<li>Booking and Coordination:

	<ul style="list-style-type: circle;">
		<li>Input essential shipment details (supplier/buyer information, material descriptions, HS Codes, values, quantity, weight) on DHL, FedEx, UPS platforms.</li>
		<li>Request quotations and estimated delivery timelines for parcels from various couriers.</li>
		<li>Prepare a comparison sheet of different couriers' rates and timelines for management approval.</li>
		<li>Create and issue invoices for shipments.</li>
	</ul>
	</li>
	<li>Supplier &amp; Shipper Coordination:
	<ul style="list-style-type: circle;">
		<li>Communicate with suppliers and shippers to resolve any discrepancies or issues regarding invoices and booking details.</li>
		<li>Ensure that shipments comply with de minimis value and weight restrictions.</li>
		<li>Forward AWBs (Air Waybills) and final invoices to suppliers for printing and attachment to parcels.</li>
	</ul>
	</li>
	<li>Scheduling and Tracking:
	<ul style="list-style-type: circle;">
		<li>Coordinate the pick-up of parcels with the respective courier services.</li>
		<li>Track the status of each shipment regularly and follow up with service centers to expedite or push particular shipments if necessary.</li>
		<li>Maintain and organize records and documentation for billing purposes.</li>
	</ul>
	</li>
	<li>Reporting:
	<ul style="list-style-type: circle;">
		<li>Notify relevant internal departments (PRs and RND) about shipment details and billing status.</li>
	</ul>
	</li>
</ul>

2. Quality Control

<ul>
	<li>Verification of Shipment Details:

	<ul style="list-style-type: circle;">
		<li>Double-check dimensions and gross weight for all incoming and outgoing parcels to ensure accuracy.</li>
		<li>Update and maintain accurate records on the Inbound &amp; Outbound Monitoring / Tracking Sheet.</li>
	</ul>
	</li>
</ul>

3. Shipment Frequency Management

<ul>
	<li>Frequency and Consolidation:

	<ul style="list-style-type: circle;">
		<li>Monitor the frequency of shipments, ensuring efficient consolidation (e.g., grouping shipments once a week).</li>
		<li>If multiple shipments are required, request prior approval from PRs and RND before booking second or third shipments.</li>
	</ul>
	</li>
</ul>

4. Celine Charges &amp; Documentation

<ul>
	<li>Charge Summary:

	<ul style="list-style-type: circle;">
		<li>Prepare a summary of Celine charges and attach the necessary Delivery Receipt (DR) and other relevant documents for processing.</li>
	</ul>
	</li>
</ul>

IMPEX Logistics Assistant

INFOMAX is a wholly owned Filipino company that was incorporated and registered to SEC in February 1998. 
Infomax aims to provide world class solutions in the area of Content Integration and Business Intelligence.  Our goal is to maximize the IT investments of our clients by providing them with high-value solutions that will improve their business processes and increase their revenue stream. 
We aim to be the preferred Partner in their business initiatives.
We enable and empower our employees to render innovative and high quality services to our customers. We will empower our employees with industry skills and product knowledge to become highly respected professionals in their fields.

Infomax Systems Solutions and Services Inc.

<ol>
	<li>Responsible for billing and collection
	<ul style="list-style-type: circle;">
		<li>Reviews and prints billing invoices
		<ul style="list-style-type: square;">
			<li>Prints, Scans, and Sends billing invoices to clients via email messenger, courier.</li>
			<li>Maintains AR schedule for reporting to Accounting Officer</li>
		</ul>
		</li>
		<li>Follow-up Sales/ Clients for updated Ars</li>
		<li>Checks BPI clients for collection; If payment is done thru credit to Infomax account matches credits to BPI clients vs outstanding invoices.</li>
		<li>Scans and issues Official receipts to clients and send thru email, messenger, courier</li>
		<li>Discusses with concerned Account Executive regarding billing issues encountered to ensure prompt collection of payment.</li>
		<li>Collects BIR 2307 from Clients, reconcile with books monthly, quarterly</li>
	</ul>
	</li>
	<li>Responsible for all Disbursements to Principals, Suppliers and Service Providers
	<ul style="list-style-type: circle;">
		<li>Prepares and sends POs to principals/ suppliers - Prepares and reviews PO to Suppliers/Principals
		<ul style="list-style-type: square;">
			<li>Revises draft PO from Sales (to fit in the template).</li>
			<li>Reviews accuracy of PO versus BOM, supplier quotation, validates applicable taxes (VAT and Royalty Tax)</li>
		</ul>
		</li>
		<li>Prepares bank telegraphic transfer forms Applies for remittance of funds in case of payment to foreign principals.
		<ul style="list-style-type: square;">
			<li>Submits to accounting officer for endorsement to President.</li>
			<li>Coordinates processing to the bank thru Messenger (with cutoff time 12 PM)"</li>
		</ul>
		</li>
		<li>Prepares payment to suppliers, journal entries, and amount to be paid for submission to Accounting officer for processing in Bizlink</li>
		<li>Prepares application form to purchase dollars for payment to foreign principals (connected to item B)</li>
		<li>Sends proofs of payment to Suppliers and follows up Official Receipt.</li>
		<li>Prepares BIR 2307 and sends to Suppliers</li>
		<li>Maintains AP aging for reporting to Accounting Officer</li>
	</ul>
	</li>
	<li>Collate and review Liquidation and Reimbursement reports submitted by employees.
	<ul style="list-style-type: circle;">
		<li>Reviews receipts in compliance with Company requirements.</li>
		<li>Submit a summary of liquidation and reimbursement to the accounting officer for validation and endorsement for payroll.</li>
	</ul>
	</li>
	<li>Transmits the following documents to Outsourced Accountants,
	<ul style="list-style-type: circle;">
		<li>Bookkeeper Check Vouchers</li>
		<li>Billing Invoices/Sales invoices</li>
		<li>Official Receipts/ Collection receipts</li>
		<li>Journal Vouchers</li>
		<li>ORs from Suppliers</li>
		<li>BIR 2307</li>
	</ul>
	</li>
	<li>Maintenance of Accounting forms (Sales Invoice, Billing Invoice, Official Receipts, Collection receipts)
	<ul style="list-style-type: circle;">
		<li>Inventory of accounting forms (BIR pre-printed, and internal forms (PO, CV))</li>
		<li>Coordinates printing of accounting booklets to BIR and BIR accredited Printer</li>
		<li>Update of internal accounting forms
		<ul style="list-style-type: square;">
			<li>Liquidation Forms</li>
			<li>Reimbursement forms</li>
			<li>Bill of Materials</li>
			<li>Budget Form</li>
			<li>Purchase Request/ Cash Advance Template</li>
		</ul>
		</li>
	</ul>
	</li>
	<li>Other tasks that may assign time to time
	<ul style="list-style-type: circle;">
		<li>Undertakes special projects related to accounting as may be assigned (internal projects)</li>
		<li>Scans accounting documents for audit, BIR, and retention Management</li>
		<li>Assistance in collating documents for external audit/BIR audit</li>
	</ul>
	</li>
</ol>

Accounting Assistant

Summary of Work Activities and Responsibilties: 

Under the supervision of the Dean and Assistant to the Dean, the Administrative Assistant provides administrative and other office support services in the day to day operations of the office.

Main Duties and Responsibilities

I. Secretarial Support to the Dean

<ul>
	<li>Monitors the Dean’s meeting agendas, and prepares materials needed per instruction of the Dean.</li>
	<li>Drafts correspondences for the Dean </li>
	<li>Handles the local and international travel arrangements of the Dean which includes obtaining necessary requirements in securing visa, travel insurance, purchase of tickets, etc.</li>
	<li>Prepares the annual application and processing of the Dean’s personal and company car sticker, repair and maintenance.</li>
</ul>

II. Frontline Support

<ul style="list-style-type: disc;">
	<li>Monitors and arranges the meeting schedules of the Dean and the Assistant to the Dean.</li>
	<li>Serves as communication link between faculty/secretaries and other administrators to ensure effective communication and good working relationships.</li>
	<li>Coordinates, disseminates and maintains flow of information with non-teaching staff of the LS as well as those in the Central Administration offices on School and university activities.</li>
</ul>

III. Administrative Support

<ul style="list-style-type: disc;">
	<li>Office-related support
	<ul style="list-style-type: circle;">
		<li>Assists the Assistant to the Dean in the implementation of overall administrative duties to relieve the Dean of routine and minor responsibilities related to office management.</li>
	</ul>
	</li>
	<li style="list-style-type: none;">
	<ul style="list-style-type: circle;">
		<li>Regularly performs inventory of office supplies, ensuring that required stocks are on hand when needed.</li>
	</ul>
	</li>
</ul>

<ul>
	<li>Meetings/Events/Program-related support
	<ul style="list-style-type: circle;">
		<li>Coordinates, organizes, and performs the administrative and logistical requirements of meetings/activities/events organized by the School </li>
		<li>Handles the document preparations, coordination, and other arrangements needed by faculty and students for local and international conferences/events </li>
	</ul>
	</li>
	<li>Student-related support
	<ul style="list-style-type: circle;">
		<li>Printing Minors Certificate</li>
		<li>Assists the Assistant to the Dean in various outstanding student search awards, such as:</li>
	</ul>
	</li>
	<li>Assists in coordinating employee-related queries, requests, requirements with the Office of Human Resource Management and Organization Development, Central Accounting Office, and Ls Hr Services.</li>
	<li>Budget and Finance support
	<ul>
		<li>Gathers quotations from suppliers and consultants, and consolidates and drafts annual office budget </li>
		<li>Assists the Dean in ensuring that requests are in order of priority, including meeting the heads of the department to justify the items being requested.</li>
		<li>Recommends to the Dean the budget allocation/subsidy for faculty/students’ conferences/seminars, donations, and solicitations, and prepares the necessary Orders for checks.</li>
	</ul>
	</li>
	<li>Junior Term Abroad (jta) support
	<ul>
		<li>Assists the Dean and jta Coordinator in administrative and logistical tasks related to the school’s jta Program, which includes organizing orientations and meetings.</li>
		<li>Coordinates with the Office of the International Relations on matters related to jta.</li>
	</ul>
	</li>
</ul>

IV. Data Reporting and Management 

<ul>
	<li>Gathers, consolidates, and prepares all pertinent documents and reports needed, upon instruction from the Dean and Assistant to the Dean.</li>
</ul>

V. Performance of other tasks as required and requested by the Dean, Assistant to the Dean, and other authorized representatives.

Administrative Assistant | Dean's Office | School of Social Sciences

Summary of Project Scope:

The Program Secretary assists the unit in its operations, including the management of its records, coordination of its offerings, and paperwork for its academic offerings, among others. The Program Secretary reports to the Program Director. The engagement lasts for three years, coinciding with the evaluation period for lcsp.

Detail of Principal Accountabilities and Project Deliverables:

<ul>
	<li>Calendars appointments to the Chair/Associate Chair.</li>
	<li>Receives incoming messages, calls, mails, fax messages and delivers or relays these to the faculty.</li>
	<li>Receives incoming memos and other documents from other offices.</li>
	<li>Assists in the use and reservation of facilities and equipment for program- sponsored events, KK lecture series, make-up classes.</li>
	<li>Performs reception work to maintain efficient operations such as entertaining visitors and students who may wish to see and/or consult with the concerned faculty.</li>
	<li>Prepares, types and files office correspondence and reports concerning the academic operations of the program.</li>
	<li>Ensures the conducive working condition of the office and upkeep of office equipment and fixtures.</li>
	<li>Checks program email and forward to concerned faculty, post announcements on Blueboard.</li>
	<li>Acts as liaison between the program and other units in the Higher Education. • Prepares various payments (honorariums, reimbursements, etc.).</li>
	<li>Updates program calendar.</li>
	<li>Reminds faculty members of the program meeting, committee meetings, and deadlines.</li>
	<li>Responds to inquiries regarding program activities, conferences, seminars, workshops and programs.</li>
	<li>Prepares, types, and files instructional materials for core language and literature courses, as well as for majors and graduate courses.</li>
	<li>Provides technical support to faculty (i.e., unable to connect to the internet, printing problems, scanning, etc.).</li>
	<li>Orders food for the various activities.</li>
	<li>Prepares the teaching load of faculty - full-time, part-time, visiting professors, Independent Contractors &amp; non-program faculty member.</li>
	<li>Encodes course offerings to the system.</li>
	<li>Arranges the initial interview, class demonstration, panel interview and final interview of teaching applicants.</li>
	<li>Prepares hiring papers of new full-time and part-time faculty members and graduate assistants.</li>
	<li>Prepares documents (Advance Approval for New Faculty, Approval Form for Rehiring Part time Faculty, Waiver Requests, Third Summer Leave, Overload/Underload, Faculty Research Load, etc.) for submission to the Dean's Office.</li>
	<li>Encodes/updates faculty teaching load on IntraAIFIS every semester.</li>
	<li>Prepares documents to be submitted to the Registrar's Office and to the Office of the Assistant Vice President for Graduate Education (i.e., Thesis/ Dissertation Advisers, Results of ComPre Exams, Thesis/Dissertation Grade Report Forms, etc.).</li>
	<li>Updates IPS of undergrad students.</li>
	<li>Assists during registration period.</li>
	<li>Handles reservations of rooms and logistical needs for programal midterm exams, master classes and lecture series.</li>
	<li>Assists in the preparation of comprehensive exams for graduate students. • Reminds graduate students with their incomplete grades.</li>
	<li>Coordinates with records officer regarding students minoring in Lit, AB Lit Majors, and graduate students under the program.</li>
	<li>Prepares all the necessary papers for the certification of completion by undergrad and graduate students of the requirements for the minor program and academic requirements respectively.</li>
	<li>Prepares annual budget summary expenses, annual budget request for new equipment, minor and major office renovations/improvements.</li>
	<li>Provides and prepares materials for accrediation and application.</li>
</ul>

Program Secretary

Distribution and marketing services company specializing in consumer health and beauty products. Owned by Zuellig Investments Singapore.

Cambert (PILIPINAS), Inc.

The Marketing Assistant will support the Brand Manager and marketing team in:

<ul>
	<li>Marketing and Advertising: Developing and executing marketing and advertising plans.</li>
	<li>Market research: Conducting research to understand customer needs and market trends. Providing competitive analysis by reviewing competitors' products to identify their strengths and weaknesses.</li>
	<li>Product strategy: Developing strategies for product development and marketing based on research and analysis</li>
	<li>Project management: Coordinating projects to ensure products are delivered on time</li>
	<li>Inventory management: Monitoring inventory and working with supply chain to ensure products are available.</li>
	<li>Reporting: Generating reports and analysis on marketing promotions and performance indicators.</li>
	<li>Advertising &amp; Promotions Budgeting: Development and monitoring of advertising and promotion spending.</li>
</ul>

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