The Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes. 

Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students. 

It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia. 

The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

Ateneo de Manila University

Summary of Work Activities and Responsibilities:

Under the direct supervision of the Head of the Janitorial Services Section, the Housekeeping Supervisor is responsible for implementing operational standards for cleaning and supervising the work performance of housekeeping maintenance personnel.

 

Main Duties and Responsibilities:

I. Housekeeping and Maintenance

<ul style="list-style-type: disc;">
	<li>Recommends and implements operational standards and procedures for cleaning</li>
	<li>Oversees the services provided are in accordance to set standards and delivered in a timely manner</li>
</ul>

<ul>
	<li style="list-style-type: none;">
	<ul style="list-style-type: circle;">
		<li>Leads the team in the planning and execution of all maintenance related needs and requests of the LS community, when necessary</li>
	</ul>
	</li>
	<li>Ensures stocks of housekeeping supplies and equipment are adequate to maintain the upkeep of the assigned zone, in coordination with the Administration Group
	<ul>
		<li>Monitors the issuance of supplies and equipment to the maintenance staff</li>
		<li>Conducts regular audit of supplies &amp; equipment inventory as basis for forecasting to facilitate effective scheduling of orders</li>
	</ul>
	</li>
	<li>Monitors the inventory and condition of all loose furniture and equipment issued in their assigned zone
	<ul style="list-style-type: circle;">
		<li>Facilitates reporting and repairs of defective equipment, furniture, and building systems</li>
		<li>Reports and recommends to Facilities and Utilities Group needed repairs or replacements of defective equipment or furniture</li>
		<li>Coordinates with the Facilities and Utilities Group for preventive maintenance of facilities and other utility improvements</li>
	</ul>
	</li>
	<li>Coordinates with the Administration Group all logistical and set-up requirements of various events in the University
	<ul style="list-style-type: circle;">
		<li>Facilitates the assignment of the required manpower and equipment</li>
		<li>Ensures the requested services and equipment provided are in working order and delivered in a timely manner</li>
		<li>Monitors the issuance and return of the requested furniture and equipment</li>
	</ul>
	</li>
	<li>Prepares estimates for operational costs, for use and reference of the Janitorial Services Section Head
	<ul style="list-style-type: circle;">
		<li>Provides inputs in preparing the budget for housekeeping and maintenance works, and assists in managing and monitoring of the said budget</li>
	</ul>
	</li>
</ul>

II. Team Supervision

<ul>
	<li>Supervises, monitors, and evaluates the performance of staff and recommends corresponding personnel actions such as promotions, transfers, and dismissal</li>
	<li>Orients and trains staff on tasks to be accomplished, the proper implementation of work policies and procedures, and the required specifications and standards</li>
	<li>Plans and prepares work schedules and assignments, and scope of work of the supervised staff</li>
	<li>Provides feedback and coaches staff to further develop their performance</li>
	<li>Maintains required records of employee work hours, budgets, payrolls, and other pertinent information</li>
</ul>

<ul>
	<li>Coaches and mentors the staff to resolve performance concerns</li>
	<li>Guides the staff in the proper implementation of work policies and procedures, as well as the efficient use and maintenance of cleaning equipment and supplies</li>
	<li>Investigates complaints regarding service provided and, takes corrective action</li>
</ul>

III. Performs other tasks as may be assigned by immediate supervisor or authorized representative

Housekeeping Supervisor | Central Facilities Management Office

Summary of Work Activities and Responsibilities: 
 
Under the supervision of the Assistant to the Associate Dean for Administrative and Student Services, the Administrative Assistant VI provides secretarial, administrative, and financial support in the day-to-day operations of the Office.

I. Secretarial and Administrative Support

Attends to inquiries and requests from stakeholders and visitors from various communication channels (e.g. face to face, online, phone, office email) and coordinates the flow of information internally and with other offices concerned

Receives and records Office correspondences and communication materials and carries out appropriate actions

Handles coordination and logistical support requirements for meetings, events, and activities

Contributes to efforts in communicating and promoting to various stakeholders vital and up-to-date information, reports, and initiatives pertaining to University strategies, rankings, and accreditations

Serves as a repository of all communication materials of the Office of the Associate Dean for Administrative and Student Services

Collates data and prepares reports pertaining to staff formation, health &amp; wellness, etc. and submits to the Assistant to the Associate Dean for Administrative and Student Services for review and endorsement

Coordinates with the Office of Mission and Identity to update and/or submit reports on MI-related programs

Coordinates with the University Physician’s Office and/or Higher Education Clinic on protocols related to employees and students’ health and wellness

Coordinates with Campus Security and Mobility Office on campus security and safety protocols

Coordinates with Graduate School of Business sub-offices, Finance and Treasurer/Central Accounting Office and Central Purchasing Office on inventory and/or disposal of office equipment and furniture

II. Financial Management Support

Keeps financial records and expense accounts of the Office to ensure that all financial documents are properly accounted for

Works closely with the Assistant to the Associate Dean in preparing the budget proposal of the Graduate School of Business, and provides information in drafting budget reports (e.g. supplies and expenses, new equipment, minor and major improvement, etc.)

Prepares and processes all financial-related documents (e.g. order for checks, reimbursements, liquidation reports, petty cash vouchers, etc.) for approval by the ADASS and submission to the Central Accounting Office

Assists in monitoring collection activities of Graduate School of Business

III. Records Management Support

Updates office database and maintains files and records of correspondences, documents, and other materials for the Office in a systematic manner and consistent with the need to protect confidentiality and data privacy

Maintains pertinent files and records and facilitates disposal of old files and records according to University guidelines

IV. Human Resource Matters Support

Facilitates the routing and submission of HR-related documents to Office of Human Resource Management and Organization Development (e.g. hiring justifications, Terms of References, etc.) and conducts follows throughs as needed

Provides support in filling in of vacancies in the School through:

Provides administrative support in the implementation of the developmental plans for employees under the Graduate School of Business

V. Performs other office-related tasks as may be assigned by immediate supervisor or authorized representative.

Office Assistant for Administrative and Student Services

Job description may be updated.

Oversees the University’s overall sourcing and procurement strategy of all products and services required by the University. The Director is responsible for finding, obtaining, and negotiating competitively priced resources that provide the most value.

Main Duties and Responsibilities:

<ol style="list-style-type: upper-roman;">
	<li>Strategic Leadership</li>
</ol>

<ul>
	<li>Keeps abreast of the latest trends in supply and procurement management, and trends surrounding the resources commonly obtained by the University.</li>
	<li>Keeps track of updates and developments within the University, and anticipates wide-scale services and large scale purchases of goods that will be needed by the University.</li>
	<li>Builds and sustains strategic and mutual partnerships with key stakeholders within the University and suppliers and vendors of goods and services.</li>
</ul>

<ol style="list-style-type: upper-roman;">
	<li>Procurement Management and Evaluation</li>
</ol>

<ul>
	<li>Continuously identifies and evaluates opportunities to source better or more affordable providers of goods and services, which shall provide an optimum balance of cost, quality, and supplier and vendor service.</li>
	<li>Reviews and approves all purchasing activities ensuring alignment with University policies, budgetary guidelines, and strategic objectives.</li>
	<li>Oversees the planning, implementation, and evaluation of the bid and awards process for major projects of the University and grants granted to the University, in collaboration with the requesting units and the process owners </li>
	<li>Oversees the dispute resolution process of major transactions, especially on major improvement and major construction.</li>
</ul>

<ol style="list-style-type: upper-roman;">
	<li>Logistical Services </li>
</ol>

<ul>
	<li>Manages the process of reallocating and disposing of University-owned movable assets, such as equipment, furniture, and vehicles.</li>
</ul>

<ol style="list-style-type: upper-roman;">
	<li>Office Management and Development</li>
</ol>

<ul>
	<li>Sets the Office’s strategic goals, metrics, and policy directions, ensuring that they are aligned with the University’s overall direction.</li>
	<li>Oversees the formulation, administration, and evaluation of Office policies and systems, and provides inputs for the development of general cluster policies</li>
	<li>Continuously monitors and evaluates the Office’s processes, systems, and practices to ensure the quality and timeliness of service delivery, operational efficiency, adaptiveness of programs, and risk mitigation and management.</li>
	<li>Oversees the preparation of a comprehensive budget that would support the objectives and operations of the Office.</li>
	<li>Conducts financial needs assessment, forecasting expenditures, and identifying areas for budget allocation.</li>
	<li>Ensures that the Office operates within the approved budget and that generated funds are administered according to University guidelines.</li>
	<li>Identifies and manages funding agencies ensuring the sustainability of the Office’s services.</li>
	<li>Determines the staffing requirements of the Office for organizational management and program delivery, and oversees hiring, assessment, and evaluation processes accordingly.</li>
	<li>Sets performance targets and conducts performance assessments of direct reports to gauge individual contributions, provides constructive feedback for growth and development, and provides development opportunities</li>
	<li>Ensures business continuity by institutionalizing a succession plan and career mobility within the Office.</li>
</ul>

<ol style="list-style-type: upper-roman;">
	<li>Performs other duties as may be required by the immediate supervisor or any authorized representative.</li>
</ol>

Director for Purchasing

Frontline and Administrative Support

Serves as the receptionist and attends to inquiries and requests from stakeholders and visitors from various communication channels and coordinates the flow of information internally and with other offices concerned

Receives and records office correspondences and communication materials and carries out appropriate actions while observing appropriate confidentiality and discretion

Prepares, makes and files copies of outgoing correspondences and ensures that they are addressed/distributed to intended recipients in a prompt and efficient manner

Assists in the upkeep of all office equipment and rooms, resources, publications, supplies, and all faculty documents

Conducts inventory of office supplies/resources

Accurately encodes, sorts, and files office documents and resources such as faculty, department, student data, evaluations, housekeeping tasks, etc. in a structured and organized manner for easy retrieval

Monitors the condition of furniture, fixtures, and equipment and request repairs or procurement as needed

Manages the scheduling and reservation of JGSOM Consultation Rooms, including the Bagnani Conference Room, and the Cabochan Seminar Room, ensuring availability for students and faculty upon request

Office Management Support

Collects and summarizes relevant data gathered from meetings to support the decision-making process of the Office of the Dean

Ensures that all presentations by the Dean are properly documented, updated and stored for easier retrieval

Coordinates with relevant offices to ensure successful execution of dry-runs and live activities

Arranges online meeting rooms, such as Zoom, Google Meet, or Microsoft Teams and provides basic technical support, such as granting access to attendees, setting up of meeting IDs, etc.

Logistical Support for Office Activities

Assists in the creation and dissemination of information, official invitations, marketing collaterals, presentations, memoranda, and office communications about the school’s programs and activities through the website, email, and/or print channels, and addresses inquiries accordingly

Coordinates with the University Marketing and Communications Office and the JGSOM Social Media Coordinator and Systems Administrator for publishing of articles, write-ups, and other communication materials to ensure compliance with University guidelines

Assists in the planning, organizing, and implementing major school events and the activities of the Office of the Dean and by coordinating logistics, managing communications, and ensuring all preparations are completed on schedule

Prepares materials, equipment, and tokens while ensuring the reservation of venues/conference rooms, catering, and transportation requirements

Processes financial arrangements with external vendors such as cash advances, reimbursements, liquidation, and payments

Budget and Financial Support

Assists in the tracking and submission of financial reports, including petty cash funds, liquidation reports, reimbursements, financial status, and expense monitoring vis-à-vis the approved office budget

Maintains ledgers for operational and DCB accounts of the Office where expenses or income are logged to track running balances in real time

Encodes financial entries and regularly updates various JGSOM Budget accounts

Handles the preparation and processing of payments for various requests

Maintains and securely stores the financial records of office transactions

Assists the Dean's Office in compiling materials and documents required for submission during the budget season

Performs other work-related tasks as may be required by the immediate supervisor and authorized representative

Administrative Assistant for School of Management

Summary of Work Activities and Responsibilities: 
 
Under the supervision of the Assistant to the Associate Dean for Administrative and Student Services, the Administrative Assistant VI provides secretarial, administrative, and financial support in the day-to-day operations of the Office.

I. Secretarial and Administrative Support

<ul>
	<li>Attends to inquiries and requests from stakeholders and visitors from various communication channels (e.g. face to face, online, phone, office email) and coordinates the flow of information internally and with other offices concerned</li>
	<li>Receives and records Office correspondences and communication materials and carries out appropriate actions</li>
	<li>Handles coordination and logistical support requirements for meetings, events, and activities</li>
	<li>Contributes to efforts in communicating and promoting to various stakeholders vital and up-to-date information, reports, and initiatives pertaining to University strategies, rankings, and accreditations</li>
	<li>Serves as a repository of all communication materials of the Office of the Associate Dean for Administrative and Student Services</li>
	<li>Collates data and prepares reports pertaining to staff formation, health &amp; wellness, etc. and submits to the Assistant to the Associate Dean for Administrative and Student Services for review and endorsement</li>
	<li>Coordinates with the Office of Mission and Identity to update and/or submit reports on MI-related programs</li>
	<li>Coordinates with the University Physician’s Office and/or Higher Education Clinic on protocols related to employees and students’ health and wellness</li>
	<li>Coordinates with Campus Security and Mobility Office on campus security and safety protocols</li>
	<li>Coordinates with Graduate School of Business sub-offices, Finance and Treasurer/Central Accounting Office and Central Purchasing Office on inventory and/or disposal of office equipment and furniture</li>
</ul>

II. Financial Management Support

<ul>
	<li>Keeps financial records and expense accounts of the Office to ensure that all financial documents are properly accounted for</li>
	<li>Works closely with the Assistant to the Associate Dean in preparing the budget proposal of the Graduate School of Business, and provides information in drafting budget reports (e.g. supplies and expenses, new equipment, minor and major improvement, etc.)</li>
	<li>Prepares and processes all financial-related documents (e.g. order for checks, reimbursements, liquidation reports, petty cash vouchers, etc.) for approval by the ADASS and submission to the Central Accounting Office</li>
	<li>Assists in monitoring collection activities of Graduate School of Business</li>
</ul>

III. Records Management Support

<ul>
	<li>Updates office database and maintains files and records of correspondences, documents, and other materials for the Office in a systematic manner and consistent with the need to protect confidentiality and data privacy</li>
	<li>Maintains pertinent files and records and facilitates disposal of old files and records according to University guidelines</li>
</ul>

IV. Human Resource Matters Support

<ul>
	<li>Facilitates the routing and submission of HR-related documents to Office of Human Resource Management and Organization Development (e.g. hiring justifications, Terms of References, etc.) and conducts follows throughs as needed</li>
	<li>Provides support in filling in of vacancies in the School through:</li>
	<li>Provides administrative support in the implementation of the developmental plans for employees under the Graduate School of Business</li>
</ul>

V. Performs other office-related tasks as may be assigned by immediate supervisor or authorized representative.

Administrative Assistant VI | Office of the Associate Dean for Administrative and Student Services

Under the supervision of the Associate Dean for Administrative and Student Services, he/she supports the associate dean in managing the day-to-day administrative requirements of the school by ensuring that set standards are implemented properly; and coordinating the service requirements of Graduate School of Business with the Central Administration Support Units

Main Duties and Responsibilities

I. Administrative support

Formulates, recommends, and implements guidelines pertaining to administrative processes (e.g., standard office procedures, alignment with university processes, etc.)

Liaises with students, faculty, partners, and other Professional Schools and other University units in relation to the delivery of administrative services within the school

Manages the associate dean's schedule and requests for appointments.

Attends to the correspondences, reports, and records of the office

II. School Budget and Funds

Prepares and monitors office budget and assists the associate dean in consolidating the budget, which includes those in the satellite campuses

Coordinates with the Academic Affairs, Director for Student Affairs and Formation and the Student Council for budget and support service requirements for student-driven initiatives (e.g., orientation seminar, annual student leaders strategic planning conference, placement activities, etc.)

Coordinates with the Office of the Vice President for the Professional Schools and/or the Office of the Vice President of Finance and Treasurer on the materials for the quarterly reports and mid-year review of operations.

Coordinates with the Office of the Dean for the mid-year review presentations

Monitors the utilization of the Restricted funds and Professorial Chairs and coordinates with the Office of the Vice President of Finance and Treasurer or Office of the President for requests to use such funds

III. Human resource matters

Coordinates policies, guidelines, protocols, faculty engagements to ensure alignment of processes and compliance to University standards

Coordinates hiring processes and facilitates the preparation of hiring documents and requirement

Collaborates with the Academic Affairs on faculty initial ranking, permanency, and promotion requirements

Uploads vacancies to online portals and conducts initial screening and interviews of applicants

Prepares faculty contracts and drafts memos for renewal of administrative appointments, including salaries

Works with the Office of the Dean in organizing and overseeing events and activities such as the annual staff conference, training/workshops for non-teaching staff, etc.

IV. Facilities and Information Technology Matters

Coordinates with the Office of the Vice President for Digital and Information Technology Services for it requirements

Coordinates with the Central Facilities Management Office for maintenance, repairs, and other facilities requirements and monitors the status and completion of requests

Assists in planning layouts of spaces, replacement of furniture, and in the general upkeep of offices

V. Management of Special Projects and Events

Keeps track of projects and initiatives of the office, such as but not limited to, Open House, Marketing Fora, online infrastructure training for classes, etc

Provides administrative and logistical support for student formation activities and other student-driven initiatives

VI. Performs any other tasks as may be assigned by the immediate supervisor and authorized representatives

Assistant to the Associate Dean for Administrative and Student Services

M2.0 Communications specializes in business, technology and lifestyle communication, with emphasis on public relations, stakeholder management and digital communication. We focus on public relations, social media marketing and media analytics, and pride ourselves as experts in earned media communication.

Starting with one employee in 2003, M2.0 now has a total of around 50 full-time staﬀers composed of a dozen manager/director level employees and more than 40 specialists. During this time, the company came to work with dozens of national and international brands including Intel, Dell, Carrier, Bank of the Philippine Islands. Currently, we work with brands including UNICEF, Philips, OPPO, Del Monte, Bayo and the Government of the Philippines.

M2.0's diﬀerentiation lies in the robust support oﬀered by its diﬀerent service units, as well as its knowledge and experience in stakeholder management, technology and business PR. The agency also oﬀers a unique media monitoring service that is currently one of the most responsive and comprehensive in the Philippines today.

M2.0 Communications Inc.

Compensation and Benefits Specialist

M2.0 Communications is a part of 7Gen, a group of companies focused on meaningful storytelling and technology. Aside from M2.0, 7Gen companies include Media Meter, the Philippines’ leading media analytics platform; Rythmos DB, one of the country’s fastest-growing outsourced analytics providers; and Outboxed Solutions, a fast-growing office furniture company. At 7Gen, we value people who are curious about learning and are passionate about making things and getting things done.

We are seeking an experienced Compensation and Benefits Specialist who will be responsible for managing payroll and government benefits for our organization. The successful candidate will ensure timely and accurate processing of payroll and benefits, as well as compliance with all applicable laws and regulations.

Key Responsibilities :

Compensation Management:

<ul>
	<li>Develop and implement compensation strategies and structures aligned with organizational goals.</li>
	<li>Conduct market research and analysis to determine competitive salary ranges for various positions.</li>
	<li>Evaluate and update job descriptions and classifications.</li>
	<li>Collaborate with managers to ensure fair and equitable distribution of salaries.</li>
</ul>

Benefits Administration:

<ul>
	<li>Administer employee benefits programs, including health insurance, retirement plans, and other perks.</li>
	<li>Conduct research to evaluate and select benefit providers and negotiate contracts.</li>
	<li>Assist employees in understanding their benefit options and address any inquiries or concerns.</li>
	<li>Stay updated on industry trends and best practices in benefits administration.</li>
	<li>Monitor and ensure compliance with relevant laws and regulations.</li>
</ul>

Data Analysis and Reporting:

<ul>
	<li>Analyze compensation data to identify trends and make recommendations for adjustments.</li>
	<li>Prepare reports and presentations on compensation and benefits-related metrics.</li>
	<li>Conduct cost analysis of compensation and benefits programs and propose cost-saving initiatives.</li>
	<li>Maintain accurate employee records related to compensation and benefits.</li>
</ul>

Payroll Responsibilities

<ul>
	<li>Manage end-to-end payroll processing, including data entry, calculation of wages, deductions, and withholdings.</li>
	<li>Ensure accuracy and timeliness of payroll processing, complying with legal and company policies.</li>
	<li>Validate and review payroll reports for accuracy and resolve discrepancies.</li>
	<li>Process employee changes, such as new hires, terminations, promotions, and salary adjustments.</li>
	<li>Collaborate with finance and accounting teams to reconcile payroll and resolve any discrepancies.</li>
</ul>

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