COMPANY OVERVIEW 

Primal Enterprises Corporation (PEC) was incorporated in 1988 and is one of the largest importers and distributors of automotive aftermarket products in the Philippines, supplying a range of globally-sourced automotive parts, accessories, electronics, and lubricants to key cities nationwide. Some of our popular automotive brands: 

●	VIC automotive filters from Japan
●	MAG 1 lubricants and chemicals from USA
●	Hi-Q brake pads and shoes from Korea
●	MA-FRA car care products from Italy
●	Deflector car accessories and many more

Beyond automotive aftermarket products, PEC is rapidly expanding into energy-saving devices and materials for architectural and industrial use, such as but not limited to:

●	Sunbloc architectural-grade ceramic window films from Korea
●	United Oil industrial lubricants from Singapore

WHY JOIN US? 

To support our expansion, we need highly motivated, self-driven individuals who go above and beyond what is expected and possess high initiative and integrity to grow with us. If you have what it takes, we look forward to having you on our team!

By being part of our team, you will have the opportunity to experience the following:

●	Development of critical work and interpersonal skills through working with a wide range of people in multiple departments within the company
●	Commitment to achievement of goals, quality products, and concern for all stakeholders
●	Ample benefits commensurate with level of work, including bonuses and health allowance (details to be discussed in job offers)


CHECK US OUT 

To understand more about what we do, check out our Facebook pages:

	Sunbloc Performance Window Films: www.facebook.com/SunblocWindowFilms 
	MAG 1 Philippines: : www.facebook.com/MAG1Philippines 
	MA-FRA Philippines: www.facebook.com/MaFraPhilippines 
	VIC Filter Philippines: www.facebook.com/VICPhilippines

Primal Enterprises Corporation

Position Overview:

We are looking for a reliable and detail-oriented Office Staff member to join our team. This role will primarily involve processing sales orders, invoicing, and providing support to both sales staff and other company departments. The ideal candidate will be a strong communicator, highly organized, and able to manage multiple tasks efficiently in a fast-paced environment.

 

Key Responsibilities include:

<ul>
	<li>Sales Order Processing: Accurately enter and process sales orders into the company’s system, ensuring all relevant details are correct and complete.</li>
	<li>Invoicing: Generate and send invoices to customers, following up on any discrepancies or issues to ensure timely payment.</li>
	<li>Customer Communication: Respond to customer inquiries regarding orders, invoices, and payments, providing prompt and courteous service.</li>
	<li>Sales Support: Act as a liaison between the sales team and other departments, providing administrative support, coordinating order details, and facilitating communication.</li>
	<li>Data Entry &amp; Record Keeping: Maintain accurate records of sales orders, customer accounts, and invoices within the company’s database.</li>
	<li>Cross-Department Coordination: Collaborate with operations, finance, and logistics teams to ensure smooth order fulfillment and resolve any issues that may arise during the process.</li>
	<li>Follow-up on Orders: Monitor the status of sales orders and proactively communicate any delays or issues to sales staff and customers.</li>
	<li>Documentation Management: Organize and file all necessary documentation related to sales orders, payments, and customer accounts.</li>
	<li>Issue Resolution: Address and resolve discrepancies related to orders, payments, or invoicing by coordinating with internal departments and customers.</li>
	<li>General Office Duties: Assist with additional administrative tasks as needed, such as answering phones, filing, and supporting other office staff in day-to-day operations.</li>
</ul>

Office Staff

August 99 is a company of startups with 25 years experience and expertise in the world of tech and digital. We help other businesses succeed through the use of cutting-edge technology and innovative strategy. We also offer a suite of web-based digital products for clients world-wide: full web design, internet marketing, content creation, and app development.

Going beyond startups, we also believe in empowering individuals to excel in their chosen careers. August 99 fosters an exciting collaborative working environment that encourages our people to go beyond their job descriptions and achieve more. It’s all a part of our core values: dare something worthy, find your awesome, and earn your beef!

August 99 is part of Venture Studio 12 (VS12). Learn more about VS12 and its global companies and brands at vs12.com.

August 99, Inc

We are looking for a self-starter who will fill in the Office Assistant role at Loft Spaces. The role is a mix of operations and community management, and is equal parts fun, challenging, and rewarding. You will be the process owner of the day-to-day maintenance of our spaces and the client management side of a coworking space.

You’ll ensure the smooth operations of our sites, and work closely with the Shared Services team for inventory management, compliance, and infrastructure. The role will suit you if you have customer service experience, enjoy working with people, and like finding solutions to challenges.

Responsibilities:

<ul>
	<li>Ensure that Loft sites maintain metrics for cleanliness and work operations (A/C cleaning, office temperature, hygiene standards, customer service, etc.)</li>
	<li>Supervise the security and administrative crew to ensure daily tasks are completed</li>
	<li>Undertake inspections of Loft sites (Ortigas, BGC, Makati, QC)</li>
	<li>Coordinate and work alongside other departments, especially the custom buildout vendors, initializing new projects that are relevant to the company’s growth</li>
	<li>Manages the 3rd party vendors installation and construction; performs audits to make sure that everything stipulated in the contracts were performed by the contractors</li>
	<li>Coordinate and arrange the Company shuttle schedule for onsite and offsite meetings of 99ers</li>
	<li>Coordinate with Accounting team in relation to client bookings, inventory management (Loft stationery/office supplies) / Manages filing systems and office supplies</li>
	<li>Oversees overall guest experience, sorts mail and answers direct phone calls / provide general support to guests</li>
	<li>Oversees general site operations and gives reports to the management</li>
	<li>Responsible for compliance of offices with government-related permits in conjunction with People &amp; Culture, Loft, and Money Matters</li>
	<li>Respond to sales leads and client inquiries</li>
	<li>Resolve space and/or onsite issues and escalate to management when necessary</li>
	<li>Build community relationship with our Lofters, VO clients, TaoCrowd Partners, and 99ers</li>
	<li>Work setup and schedule: Onsite from Mondays to Fridays (8am to 5pm)</li>
</ul>

Judgement and Decision Making

Communication Skills

Creativity

Listening

Office Assistant

FMIDC History

First Multi-Tech Industrial and Development Corporation (FMIDC) was established in 1993 as a trading company supplying a wide range of products, from refurbished aircraft seats to concrete and wooden poles. With the emergence of mobile telecommunications and power distribution in 1998, FMIDC began shifting its product line focus into Automatic Transfer Switches, Transient Voltage Surge Suppressors, Fire Rated Cables, and Generator Sets.

From a small-scale venture, FMIDC has expanded into an enterprise. It became the sole distributor of ASCO Power Technologies in the Philippines. Due to its active presence in the telco industry in 1996, the company developed and pioneered the Comprehensive Preventive Maintenance (CPM) Program for Generator Sets and Airconditioning Systems. The range of services expanded in 2009, covering Telecommunication Works, Site Audit of the transmission system and repair
of the microwave, through Sel Telecom.

In 2015, FMIDC established FMIDC Maintenance and Services Inc. (FMS Inc.). Its mission is to provide facility maintenance and related services to various industries. In 2017, the company moved to its new office building and marked its growth by rebranding. To progress in the digital era, FMIDC became an official distributor of Schneider Electric Philippines and Vertiv’s DC Power Systems. 

With the company’s proven expertise and reliability, FMIDC is a reliable partner for telcos, utilities, contact centers, data centers, manufacturing, residential, and commercial establishments.

The company has already supplied and commissioned 7,000 ASCO Transfer Switches, some packaged with generators, and more than 12,000 ASCO Surge Protective Devices. FMS Inc. also maintained 6,000 cell sites, acquired a nationwide contract in the banking and financial institution industry, and is currently partnering with Common Tower Builders.

First Multi-Tech Industrial and Development Corporation

Position Requirements:

<ul>
	<li>Bachelor’s degree in Business Administration / Office Administration or any other related field of study.</li>
	<li>with at least 6 months of work experience.</li>
	<li>Sound knowledge and ability to use English language both verbally and in writing.</li>
	<li>Computer literate and proficient with MS Office Applications such as: MS Excel, Word, and Powerpoint.</li>
</ul>

Established in 1996, Credit Pilipinas, Inc. has thrived for more than 25 years providing financial services and advice to Filipinos in Metro Manila and surrounding areas. We pride ourselves in delivering fast and convenient tailor-made solutions to all our clients.

Credit Pilipinas, Inc. is dedicated to bringing financial inclusion to all Filipinos. To do this, we’re looking for the best people to join us. In our 25+ years as a company, we’ve learned that the secret to success is the team we’ve built and continue to build. Above all, we look for those who embody our core values – honesty, integrity, teamwork, and professionalism.

Come join our family, and make a difference in the world.

Credit Pilipinas, Inc.

<ul>
	<li>Create and maintain relationships with clients, business partners, vendors, etc... - you will be one of their first points of contact!</li>
	<li>Manage inquiries through phone, social media, and email.</li>
	<li>Screen new client applications</li>
	<li>Keep detailed records.</li>
	<li>Draft documents and contracts.</li>
	<li>You will train under different departments.</li>
	<li>Be a dynamic part of the team, as a small company - you'll wear different hats and have the opportunity to really learn the business inside out!</li>
</ul>

Office Trainee

The UP Career Assistance Program (UP CAP) is UP Diliman's premier career development partner, dedicated to supporting every undergraduate student in their journey toward career success. With a strong focus on business and economics-related opportunities, we equip students with the resources and guidance they need to make informed career choices and take the next step in their professional journey.

As part of our commitment to career development, we are glad to present the UP CAP’s Career Fair, the largest university-wide career fair of UP Diliman and the largest student-run career fair in the country that services over 3,000 students from different colleges and universities year after year. 

This year, we're thrilled to offer even more opportunities, with an expanded fair and enhanced events designed to guide students toward their dream careers. Cater to students at all stages of their career journey – from freshmen exploring different career paths to seniors looking to land a full-time job. Each phase of Career Fair targets a different type of student: 

1) Industry Talks (Mobile) for students interested in gaining deeper insights into specific fields, 
2) Company Conventions (Online) for 3rd or 4th year students seeking internships and employment, and 
3) Company Booths (On-site) for students ready to apply for jobs and seek one-on-one discussions with company representatives.

Schedule of Events
🌌 𝗠𝗼𝗯𝗶𝗹𝗲 𝗖𝗮𝗿𝗲𝗲𝗿 𝗙𝗮𝗶𝗿: 𝗜𝗻𝗱𝘂𝘀𝘁𝗿𝘆 𝘁𝗮𝗹𝗸𝘀 𝘄𝗶𝘁𝗵 𝗨𝗣𝗖𝗚, 𝗨𝗣 𝗝𝗙𝗔, 𝗔𝗖𝗠𝗘, 𝗮𝗻𝗱 𝗦𝗧𝗔𝗧𝗜𝗦𝗧𝗜𝗖𝗦 𝗦𝗖
February 17 (Monday) to 19 (Wednesday)

🌌 𝗢𝗻𝗹𝗶𝗻𝗲 𝗖𝗼𝗺𝗽𝗮𝗻𝘆 𝗖𝗼𝗻𝘃𝗲𝗻𝘁𝗶𝗼𝗻𝘀
Zoom
February 20 (Thursday) → Employment opportunities and more
February 21 (Friday) → Internships, training programs, and more

🌌 𝗢𝗻𝘀𝗶𝘁𝗲 𝗖𝗼𝗺𝗽𝗮𝗻𝘆 𝗕𝗼𝗼𝘁𝗵𝘀
Ang Bahay ng Alumni, UP Diliman
February 26 (Wednesday) to 28 (Friday)

📌 𝗥𝗦𝗩𝗣 𝗡𝗢𝗪: https://bit.ly/CareerFair2025RSVP
The UP CAP Career Fair 2025 is open to ALL undergraduate students in the Philippines and is completely FREE of charge. 

 UPCAP Career Fair 2025

We are more than just a stock exchange.

While we are known as the world’s first electronic stock exchange, Nasdaq is a global technology company that champions inclusive growth and prosperity, creating opportunity for markets and economies of all sizes.

We deliver world-leading platforms that improve the integrity, transparency, and liquidity of the global economy. Through our daily work, we power stronger economies, create more equitable opportunities, and contribute to a more sustainable world to help our communities, clients, employees, and people of all backgrounds reach their full potential.

Since 1971, our innovations have revolutionized the global capital markets. Join #OneNasdaq team in advancing economic progress for all.

Unparalleled Support

At Nasdaq, we invest in you through our You&Q total rewards. Our employees gain real financial security, professional success, and exceptional access to medical and wellness care. You, your family, and your community are important to us.

Work That Shapes Tomorrow

In every specialty, challenging roles are ready for you to take them on and do work that matters. Just as the world’s most innovative companies list on the Nasdaq exchange, Nasdaq is home to some of the most innovative and talented professionals in the world.

Making Change For The Good

We act on our commitment to drive positive change inside the financial industry and beyond, tackling issues ranging from financial fraud to climate change. We are proud of our people, who give generously to help others prosper.

Diversity & Equity

Equity and diversity are urgent priorities for us. We’re actively taking steps to dismantle barriers that have prevented inclusion for too long. We are committed to promoting equity across our organization, so that everyone benefits from our success.

Nasdaq 

The People Experience team is looking for a high-energy Office Experience Analyst who is excited to support re-imagining and re-designing the hybrid experience of working in both a Nasdaq office and working from home. This is a highly collaborative role, working in partnership across many departments to create a unified approach for our 60+ global offices. We are looking to build employee engagement for our hybrid approach, allowing our time at work to be productive as well as positive and meaningful.

 

<ul>
	<li>Collate information from stakeholders (for example, Talent Management, People Strategy Partners, People Operations &amp; Technology, and Facilities) and data related to external surveys</li>
	<li>Produce reports on various aspects of the office experience for example, office attendance, engagement scores by office, and employee participation in office events</li>
	<li>Provide reports for ad hoc requests and assisting with data extraction, analysis and producing insights</li>
	<li>Provide program support in the delivery of global employee events, including creating calendar invitations, booking rooms, creating marketing materials like fliers, banners, and website content, and coordinating shipping of materials (in partnership with Facilities)</li>
	<li>Write and send a variety of communications for stakeholders, including Site Leaders, Office Ninjas, People Strategy Partners, the Purpose team, Marketing &amp; Communications and others</li>
	<li>Support Office Experience Director in managing a global office engagement budget, in partnership with local Site Leaders.</li>
	<li>As well as other tasks that may be assigned from time to time</li>
</ul>

What We Offer

 
This is a permanent full-time role based in Bonifacio Global City, Taguig following a hybrid work model setup (at least 2 in office days per week).

 
You can expect an autonomous but fast-paced work environment where you are recognized for your results and ability to drive things forward. Every day brings many opportunities to learn &amp; grow and rewards with a global impact we create.

 
In return, you will receive HMO coverage for you and your dependents, employee stock purchase plan, equity grant, retirement plan, annual bonus, free counseling sessions, subscription to e-learning platforms, fitness, wellness and more.

Office Experience Analyst

euodoó Technologies, inc. is an outcome of more than fifteen (15) years of  extensive experience within the Information Technology (IT) Solutions and Services industry. Formerly Innovare Tekhne, the spin-off company now carries the Systems Integrator (SI) products and services while Innovare will focus on IT-managed services. 

The firm provides comprehensive IT Solutions focusing on areas such as Enterprise  Content Management (ECM), Enterprise Resource Planning (ERP), Governance, Risk Management and Compliance (GRC), Anti-Money Laundering (AML) system, Integrated Cloud School Management system, Human Resource Information System (HRIS), Automated Bus Ticketing System (ABTS), customized software development and outsourced IT solutions and services, both in public and private entities. 

With combined expertise of its management and executives, highly-skilled IT  professionals and reliable solution partners, the firm prides itself in delivering technical proficiency and competency that cut across different segments such as Information and Communication Technology (ICT), Finance and Accounting, Sales and Marketing, Operations, and Management. As a result, euodoó Tech has secured accreditation from Dun & Bradstreet (D&B) and this is a confirmation of the company’s compliance with the requirements of a Vendor Integrity Access (VIA). 

euodoó Tech’s viewpoint, “Building Technologies. Inspiring Innovations.”, follows  a distinctive and strategic approach to understand and assess essential IT solutions that will ultimately allow our clients to gain competitive advantage. The company believes that the success and efficiency of every IT solution is tantamount to the mutual and collaborative effort of both the solutions provider and the client. We, as a partner to our clients, are very receptive to the ever-changing technology landscape and the business’ competitive field.

euodoó Tech’s way of providing service is anchored to excellence, innovation and commitment to its potential and existing clientele, thus nurturing long-standing business relationship.

Euodoó Technologies, Inc.

<ol>
	<li>Administrative Support: Provide administrative support to ensure efficient operation of the office. Handle incoming calls, emails, and other communications. Manage filing systems and maintain office supplies inventory.</li>
	<li>Data Entry and Record-Keeping: Input and maintain accurate data into various systems and databases. Organize and update files, records, and other documents as needed.</li>
	<li>Scheduling and Coordination: Schedule appointments and meetings. Coordinate travel arrangements and manage calendars for executives or team members.</li>
	<li>Customer Service: Act as the first point of contact for visitors and clients. Greet visitors, answer inquiries, and direct them to the appropriate person or department. Provide excellent customer service to clients and guests.</li>
	<li>Financial Tasks: Assist with basic accounting tasks such as invoicing, processing payments, and maintaining financial records. Reconcile expenses and prepare reports as needed.</li>
	<li>Communication: Draft and distribute correspondence, memos, letters, and forms. Ensure effective communication within the office and with external parties.</li>
	<li>Project Support: Assist in coordinating and executing various projects and initiatives. Provide logistical support for meetings, conferences, and events.</li>
	<li>Office Management: Help maintain office efficiency by implementing and improving administrative procedures and systems. Ensure the office is organized, tidy, and well-maintained.</li>
	<li>Team Collaboration: Collaborate with colleagues and team members to achieve common goals. Assist other departments or team members with administrative tasks as needed.</li>
	<li>Ad Hoc Tasks: Perform other duties and responsibilities as assigned by management.</li>
</ol>

Office Admin Assistant

Yek Yeu Merchandising, Inc is a company specializing in electrical, auxiliary,  and mechanical construction systems. We cater directly to dealers, contractors, and project developers. Our services include the supply, installation, termination, testing & commissioning, and preventive maintenance of our specialized trades which include FDAS, CCTV, ACS, BGM, BMS, Mechanical, and the like.

Yek Yeu Merchandising Inc.

<ul>
	<li>Handling incoming calls and other communications.</li>
	<li>Managing filing system.</li>
	<li>Recording information as needed.</li>
	<li>Greeting clients and visitors as needed.</li>
	<li>Updating paperwork, maintaining documents, and word processing.</li>
	<li>Helping organize and maintain office common areas.</li>
	<li>Performing general office clerk duties and errands.</li>
	<li>Organizing travel by booking accommodation and reservation needs as required.</li>
	<li>Maintaining supply inventory.</li>
	<li>Maintaining office equipment as needed.</li>
	<li>Aiding with client reception as needed.</li>
	<li>Experience as a virtual assistant.</li>
	<li>Creating, maintaining, and entering information into databases.</li>
</ul>

Office Staff Coordinator

Pharmasafe Inc. is the exclusive distributor of Mustela, the #1 baby skincare brand in Europe, committed to providing safe, effective, and natural skincare solutions for babies and mothers. Our mission is to empower families with dermatologist-tested and eco-friendly products, ensuring the best start for every child.

At Pharmasafe, we foster a dynamic and growth-driven work environment, offering career opportunities in sales, marketing, medical detailing, and logistics. Join us and be part of a team that values innovation, integrity, and excellence in bringing world-class baby skincare to Filipino families. 🚀💙

Pharmasafe Inc.

The Operations Manager oversees the daily operations of Pharmasafe Inc., ensuring efficiency in logistics, warehousing, inventory, and retail distribution. This role involves streamlining processes, optimizing supply chain management, and ensuring timely product availability in Watsons, Mercury Drug, hospitals, and e-commerce platforms. The Operations Manager plays a crucial role in maintaining smooth business operations and driving company growth.

Key Responsibilities:

<ul>
	<li>Oversee daily operations, ensuring smooth logistics, inventory management, and distribution.</li>
	<li>Manage relationships with suppliers, retailers, and warehouse teams.</li>
	<li>Ensure compliance with FDA regulations, supply chain protocols, and company policies.</li>
	<li>Improve operational processes to enhance efficiency and cost-effectiveness.</li>
	<li>Monitor stock levels and coordinate with the sales and marketing teams to meet demand.</li>
	<li>Analyze operational data to identify trends and optimize workflow.</li>
	<li>Lead and mentor the operations team to maintain high performance.</li>
</ul>

Back Office Operations Manager

The Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes. 

Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students. 

It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia. 

The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

Ateneo de Manila University

Summary of Work Activities and Responsibilities

Under the direct supervision of the Grounds, Trees, and Waste Management Section Head, the Grounds Officer oversees the delivery of grounds management/maintenance and waste management services by evaluating campus grounds conditions and monitoring work on grounds repair and grounds preventive maintenance. The position involves managing the work of contractors, who implements the primary service of the Section.

 

Main Duties and Responsibilities:

I. Grounds and Trees Operations 

<ul>
	<li>Oversees the Grounds Repair and Grounds Preventive Maintenance Program
	<ul>
		<li>Oversees the servicing of Ateneo de Manila University Campus grounds job order requests, and preparation of the daily report</li>
		<li>Determines the required scope of work for preventive maintenance procedures and recommends the schedule and frequency of the corresponding services of the contractor</li>
	</ul>
	</li>
	<li>Assist the Section Head on evaluating effectiveness and efficiency of current systems and procedures and recommending improvements</li>
	<li style="list-style-type: none;">
	<ul style="list-style-type: circle;">
		<li>Gives feedback on the effectiveness of currently implemented systems and approach</li>
	</ul>
	</li>
	<li>Identifies and recommends supplies &amp; maintenance and repairs needs, to be used as basis in the preparation of the corresponding budgets</li>
	<li>Records and analyzes services availed, and costs and expenses incurred as basis for grounds repairs and reference for future budget planning</li>
	<li>Checks if established operational standards and procedures for Grounds, Trees and Waste Management are being implemented</li>
	<li style="list-style-type: none;">
	<ul style="list-style-type: circle;">
		<li>Inspects and evaluates the physical condition of Campus Grounds</li>
		<li>Inspects all campus grounds areas</li>
	</ul>
	</li>
	<li style="list-style-type: none;">
	<ul style="list-style-type: circle;">
		<li>Attends to the resolution of concerns/complaints relating to Grounds Management</li>
		<li>Recommends how to compliance may be ensured and partners with clients</li>
	</ul>
	</li>
	<li>Monitors performance of outsourced services
	<ul>
		<li>Coordinates with the contractor on work schedules, assignments, and scope of work</li>
		<li>Guides the contractors in implementing work policies and procedures and resolving performance challenges, as well as the efficient use and maintenance of equipment and supplies</li>
		<li>Monitors contractor performance to ensure specifications and standards are complied with and recommends suggestions for corrective measures</li>
	</ul>
	</li>
	<li>Writes daily, weekly, and monthly corresponding Grounds report
	<ul>
		<li>Record all data’s pertaining to Environmental Management Board (EMB), Laguna Lake Development Authority (LLDA) and in all aspects of permits</li>
	</ul>
	</li>
</ul>

II. Performs other duties that may be required by the immediate supervisor and authorized representatives

Grounds Officer | Central Facilities Management Office

Summary of Work Activities and Responsibilities:

Under the supervision of the Section Head of Registration Services and Student Records, the Records Officer assists students, alumni, parents, higher education institutions, government and private agencies in providing information/guidelines on registration procedures/processes, implementation of approved curricula, and student evaluation. This position also coordinates with Chairs, Program Directors, Secretaries of various academic departments, offices, and affiliated units regarding procedures and policies implemented by the Registrar’s Office.

Main Duties and Responsibilities: 

I. Registration Process

<ul>
	<li>Assesses students’ eligibility for enrolment:
	<ul>
		<li>Undergraduate Level</li>
		<li style="list-style-type: none;">
		<ul>
			<li>Checks and monitors probationary conditions/requirements and ensures these are met by students</li>
			<li>Checks status and determines year level of irregular students and updates AISIS accordingly</li>
		</ul>
		</li>
		<li>Graduate Level
		<ul>
			<li>Reviews residency, enrollment history and determines if a student has to go through the readmission, reinstatement and/or extension process.</li>
			<li>Checks, monitors, and ensures student compliance with probationary/provisional conditions/requirements</li>
		</ul>
		</li>
	</ul>
	</li>
</ul>

II. Record Keeping

<ul>
	<li>Coordinates with the Assistant Registar (AR) in the implementation of an effective and systematic process, for maintaining, accessing, recording, and validating all scholastic documents and files in line with standards of efficiency and service</li>
	<li>Encodes grading sheets, completion forms, and standards committee decisions.</li>
	<li>Ensures students’ personal documents and records are complete, up-to-date, and systematically arranged in individual folders to facilitate quick reference for various services of the office</li>
	<li>Checks applications and creates AISIS accounts for parents/guardians</li>
	<li>Verifies and processes requests for password reset and AISIS account activation</li>
	<li>Coordinates with Office of Management Information System (OMIS) regarding special cases and technical difficulties encountered during implementation, maintenance, and safekeeping of records online.</li>
</ul>

III. Student Evaluation

<ul>
	<li>Ensures correct curricular versions are applied to each student</li>
	<li>Conducts thorough assessment of credentials to ensure enrollment eligibility</li>
	<li>Verifies authenticity of Transcript of Records and encodes/inputs on AISIS the verified TOR data of students engaged in Junior/Senior Term Abroad, transferees, etc.</li>
	<li>Attends to requests for changing subject categories (e.g from Free Elective to Major Elective)</li>
</ul>

IV. Curriculum Processing

<ul>
	<li>Partners with the Assistant Registrar in proofreading curricular proposals</li>
	<li>Ensures proper implementation of curricular requirements to students – applicable curriculum version and complete requirements.</li>
	<li>Maintains updated CHED-approved curricular programs of the graduate school, undergrad and ensures that these are properly disseminated and encoded</li>
</ul>

V. Admin Functions

<ul>
	<li>Communicates (written and oral) responses to inquiries from parents, students, alumni, departments and other offices and organizations inside and outside the university through email, phone calls, and walk ins</li>
	<li>Contributes to the regular process of reviewing office processes, systems, and/or procedures, especially within the Records and Registration team that will improve the team’s efficiency and service level to the community</li>
	<li>Performs other duties and tasks as the School Registrar deems necessary to support the office’s business objectives.</li>
</ul>

*Job Description is subject to change

Records Officer | Office of the University Registrar

Founded in 2003 by pioneers of the Philippine Global Sourcing industry, Pointwest creates value for its satisfied clients — including top Fortune 100 and local companies — with world-class IT and BPM services backed by international-standard methodologies, and innovative practices.		

Pointwest Innovations Corporation

Responsibilities 

<ul>
	<li>Update patient’s medical records in the billing platform</li>
	<li>Prepare and submit billing data and medical claims to insurance companies, Medicare, Medicaid, and third-party payers</li>
	<li>​Verify and ensure the accuracy of patient information, procedure codes and diagnosis codes</li>
	<li>​Review supporting medical documentation before claim submission to ensure correctness, completeness, and compliance with payer requirements </li>
	<li>Resolve claim discrepancies, correct coding errors, and resubmit denied or rejected claims in a timely manner</li>
	<li>Communicate with patients regarding billing inquiries, outstanding balances, and available payment plans.</li>
	<li>Post payments from insurance companies and patients to the appropriate accounts</li>
	<li>Reconcile patient accounts, issue refunds as necessary, and ensure accurate financial reporting.</li>
	<li>Follow up on unpaid claims and accounts to minimize aging accounts receivable</li>
	<li>Assist lead or supervisor in orienting, training, and mentoring staff.</li>
	<li>Handle special projects as requested</li>
</ul>

Medical Biller | Full Onsite | QC Office

Summary of Work Activities and Responsibilities:

Under the supervision of the Head of the International Mobility Section, the Visa Processing Assistant V oversees the compliance of inbound students, academics and professionals with Philippine law, immigration requirements, and University regulations. The position ensures that members of the community, guests, and the University itself comply with visa and work permit requirements, as mandated by concerned government and other regulatory agencies.

Main Duties and Responsibilities:

I. Visa Management Support

<ul>
	<li>Formulates a system to monitor the processing of visa / permit applications submitted to the OAVP-UPI.</li>
	<li>Formulates information packets and guidelines related to visa and permit processing 
	requirements and timetables, for dissemination to concerned University units and 
	offices and especially inbound and non-Filipino students, faculty, and professionals.</li>
	<li>Assesses relevant fees to be paid by inbound and non-Filipino students, faculty, and 
	professionals for visa and permit processing, and advises them to settle the fees via 
	University payment channels.</li>
	<li>Implements protocols for the safekeeping of passports of inbound and non-Filipino 
	students, faculty, and professionals upon release of the appropriate permits or tourist 
	visa extensions, and ensures the proper retrieval of the said passports by its rightful 
	owner.</li>
	<li>Implements protocols for the safekeeping and distribution of passports of inbound students and visiting faculty, once the Bureau of Immigration have released the appropriate permits or tourist visa extensions.</li>
	<li>Formulates a monitoring tracker to ensure that cash advances are requested in a timely manner and immediately liquidated.</li>
</ul>

II. Reports and Documentation Support

<ul>
	<li>Ensures the proper transmittal of relevant data from the International Mobility Section to the appropriate offices.</li>
	<li>Tags students with incomplete visa / permit requirements in the official Student 
	Information System (SIS).</li>
	<li>Prepares reports related to enrolment and employment of foreign nationals in 
	compliance with government and regulatory agency.</li>
	<li>Collates, analyzes, and presents data related to requested visa processing services and actual administration, and all pertinent data related to the applied visa and permits.</li>
</ul>

III. Section Management Support

<ul>
	<li>Attends to visitors and callers, handles their inquiries, and directs them to the 
	appropriate persons according to their needs.</li>
	<li>Assists in the formulation of internal Office processes and protocols to ensure that visa / permit processing is done in a timely and efficient manner.</li>
	<li>Secures and/or prepares documents, materials, data/report needed by the Section Head and AVP UPI, and summarizes these, as may be necessary.</li>
	<li>Drafts standard communication and reports, including minutes of meetings, as required by the Section Head and AVP UPI.</li>
	<li>Keeps abreast of internationalization trends and practices that might affect the 
	University, and provides feedback to the leadership team on how to anticipate and 
	manage its possible impact.</li>
</ul>

IV. Performs other university- related duties as may be required by the Immediate 
Supervisor and authorized representative.

Visa Processing Assistant | Office of International Relations

The Assistant Director, CSMO leads in the planning to execution of Office operations related to security affairs and campus mobility. The position supports the Office’s plans and directions ensuring that processes and systems are aligned and well-integrated.

 
Main Duties and Responsibilities: 
I. Strategic Leadership

Keeps track of updates and developments that affect the University as an organization and as an academic institution, with specific focus on campus security and mobility.

Drives conversations on campus security and mobility by providing data analysis and forecasts, insights, and recommendations to unit, school, and University leaders.

Sets the direction and develops metrics related to campus mobility and security affairs, including setting standards/targets.

Evaluates the urgency and importance of various issues, making informed decisions based on established policies, and providing clear and timely responses to stakeholders.

Monitors the performance efficiency and progress of the Campus Mobility Section and Security Affairs team.

Provides development opportunities for growth for the Campus Mobility Section and Security Affairs team.

Represents the University in dialogues on safety and mobility.

Builds and sustains strategic and mutual partnership with the University community to fully understand their needs, and with barangay and government officials to operationalize University needs.

Establishes linkages with various government agencies related to security and mobility (e.g. PNP, AFP, LGUs, MMDA).

II. Security Affairs

Serves as the immediate head of the Security Affairs team.

Plans, directs, implements, and evaluates comprehensive security activities to secure the individuals on campus and the protection of University property.

Establishes systems and processes that will continually review and challenge the status quo to improve the security on campus.

Identifies, investigates, and resolves security breaches, employing strategic analysis and swift action to mitigate risks.

Initiates and oversees programs for the ADMU car sticker registration and issuance system, ensuring efficient management and compliance across the university community.

Oversees the deployment and effectiveness of the outsourced security personnel and technology, ensuring strategic placement and utilization to maintain a secure environment across campus.

III. Emergency Management

Serves as the alternate Incident Commander in the Campus Emergency Management Plan, ensuring continuity of leadership and decision-making during emergency situations.

Develops, plans, and delivers comprehensive training programs to equip unit heads with the knowledge and skills needed for Disaster Risk Reduction and Management (DRRM), enhancing their preparedness and response capabilities.

IV. Office and Team Management

Reviews and makes decisions on appeals to results of investigations pertaining to violations related to campus security and mobility.

Stays informed about the processes and operations of all CSMO sections, ensuring a comprehensive understanding of their functions and workflows

Plans and monitors the budget and expenditures of the Campus Mobility Section and Security Affairs team.

Oversees the development, review, and if necessary, updating and revision of policies related to campus mobility and security affairs, and provides inputs for the development of general Office policies.

Addresses concerns in the absence of the Director, ensuring continuity of leadership and the smooth functioning of Office operations.

V. Performs other work-related tasks as may be required by the immediate 
supervisor and authorized representative

Assistant Director, Campus Safety and Mobilty Office

Summary of Work Activities and Responsibilities: 
 
Under the supervision of the Quality Management Head, the QA Analyst actively works with various University units in tracking where the different units are in terms of the University’s key indices for quality assurance processes and accreditation. The position monitors adherence/compliance to established quality standards and provides inputs and recommendations based on concrete data. 
 
Main Duties and Responsibilities: 
 
I. Collaborates with units in conducting quality reviews based on such trends, standards, and accreditation requirements.

<ul>
	<li>Performs data mapping and cross-referencing of information from various sources to track attainment of university data governance and metrics framework, and determine opportunities for further improvement</li>
	<li>Keeps abreast of developments in data quality analysis, local and international accreditation trends, standards and requirements</li>
	<li>Consolidates, and carries out data analysis and forecasting of the university data</li>
	<li>Initiates conversations with the units regarding the attainment of their performance metrics to gain a deeper insight into areas of successes and difficulties and where appropriate, aid in identifying challenges and possible solutions</li>
	<li>Collaborates with units in determining possible root causes, which contributed to the non-achievement or compliance of any area</li>
	<li>Recommends corrective actions for closing gaps and reaching targets</li>
	<li>Serves as primary resource related to data management by facilitating learning sessions on data mapping and data governance</li>
</ul>

II. Assists the Quality Management Head in designing, implementing, monitoring, and evaluating quality and metrics plans and frameworks. 
 
III. Performs other related duties that may be assigned by the Immediate Supervisor or authorized representative.

QA Analyst | Strategy and Quality Management Office (SQMO)

Summary of Work Activities and Responsibilities: 

Under the supervision of the Office of Campus Ministry Director, the Assistant to the OCM Director oversees the planning, development, implementation, and evaluation of the formation program for students and supports the other activities for the various sectors under the care of the OCM.

Main Duties and Responsibilities

1. Student Formation Program Supervision

<ul>
	<li>Supervises formation framework review, module design and revisions for the student formation programs</li>
	<li>Reviews annual budget proposals for the student formation programs</li>
	<li>Oversees implementation of student formation programs, gives feedback to CMs in-charge and facilitates consolidation of the student formation program evaluation report</li>
	<li>Facilitates coordination meetings with the CMs in-charge of the student formation</li>
	<li>Supports CMs in-charge during meetings with InAF partner offices</li>
</ul>

2. Administrative Support to the Director

<ul>
	<li>Recommends and implements policies, procedures, and appropriate mechanisms to ensure efficient and effective spiritual formation program offerings and meaningful liturgical celebrations, in support of the university's formation thrusts</li>
	<li>Assists the Director in coordinating with various Loyola Schools and University offices to foster effective partnerships and strengthen collaboration initiatives</li>
	<li>Assists the Director in coordinating with and mentoring the campus ministers</li>
	<li>Represents the office in external affairs and linkages related to students’ spiritual and leadership formation, when necessary</li>
</ul>

Spiritual Formation for Student Leaders and Student Organizations

<ul>
	<li>Supervises needs assessment and module design of spiritual formation opportunities for student leaders and student organizations</li>
	<li>Supports CM for Student Organizations and Special Projects in coordinating initiatives and offerings for student leaders/organizations with OSA (HE-LS)</li>
	<li>Serves as a spiritual companion to student leaders</li>
</ul>

3. Spiritual Formation for Graduate Students and Specialized Groups

<ul>
	<li>Supervises needs assessment and module design of spiritual formation opportunities for graduate students and specialized groups (e.g., multi-faith, agnostic-atheists, and gender-inclusive groups)</li>
	<li>Supports CM for Graduate Students and Specialized Groups in coordinating initiatives and offerings for graduate students with the Office of Asst. Vice President for Graduate Education</li>
	<li>Facilitates sessions for graduate students and specialized groups</li>
</ul>

4. Retreat Accompaniment

<ul>
	<li>Serves as a guide or facilitator during the retreats of students, faculty, professionals, administrators and non-teaching staff when needed</li>
	<li>Performs other related tasks assigned by the Director of Campus Ministry</li>
</ul>

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Grounds Officer | Central Facilities Management Office

Records Officer | Office of the University Registrar

Medical Biller | Full Onsite | QC Office

Visa Processing Assistant | Office of International Relations

Assistant Director, Campus Safety and Mobilty Office

QA Analyst | Strategy and Quality Management Office (SQMO)

Assistant to the Director, LS Office of Campus Ministry