Office Assistant  

We are looking for a self-starter who will fill in the Office Assistant role at Loft Spaces. The role is a mix of operations and community management, and is equal parts fun, challenging, and rewarding. You will be the process owner of the day-to-day maintenance of our spaces and the client management side of a coworking space.

You’ll ensure the smooth operations of our sites, and work closely with the Shared Services team for inventory management, compliance, and infrastructure. The role will suit you if you have customer service experience, enjoy working with people, and like finding solutions to challenges.

Responsibilities:

• Ensure that Loft sites maintain metrics for cleanliness and work operations (A/C cleaning, office temperature, hygiene standards, customer service, etc.)
• Supervise the security and administrative crew to ensure daily tasks are completed
• Undertake inspections of Loft sites (Ortigas, BGC, Makati, QC)
• Coordinate and work alongside other departments, especially the custom buildout vendors, initializing new projects that are relevant to the company’s growth
• Manages the 3rd party vendors installation and construction; performs audits to make sure that everything stipulated in the contracts were performed by the contractors
• Coordinate and arrange the Company shuttle schedule for onsite and offsite meetings of 99ers
• Coordinate with Accounting team in relation to client bookings, inventory management (Loft stationery/office supplies) / Manages filing systems and office supplies
• Oversees overall guest experience, sorts mail and answers direct phone calls / provide general support to guests
• Oversees general site operations and gives reports to the management
• Responsible for compliance of offices with government-related permits in conjunction with People & Culture, Loft, and Money Matters
• Respond to sales leads and client inquiries
• Resolve space and/or onsite issues and escalate to management when necessary
• Build community relationship with our Lofters, VO clients, TaoCrowd Partners, and 99ers
• Work setup and schedule: Onsite from Mondays to Fridays (8am to 5pm)

• At least 3 to 4 years of relevant work experience in office administration and/or management
• Excellent time management skills and ability to multitask and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• A creative mind with an ability to suggest improvements