Administrative Assistant  

Duties and responsibilities:

• Answer all incoming telephone calls
• Operate office machines such as:
  • photocopier
  • fax machine
  • scanner
  • printer
• Process approval of
  • Sales Order
  • Stock Transfer Request
  • Product Withdrawal Slip A/B/C
  • Merchandise Return Form
• Book/Encode approved Sales Order, Stock Transfer Request PO coming from Principal and Product Withdrawal Slip for encoding thru Netsuite.
• Scan and email approved request (SO, PWS, STRF, MRF) and other Documents to MHI branches.
• Receive, sort, and check all liquidations, reimbursements, cash advance, and petty cash requests with corresponding attachments duly signed by the Managers.
• Log expenses incurred in every corresponding project and activities
• Responsible for safekeeping, monitoring, and ordering of office forms
• Request monthly office supplies to HR Department.
• Safekeeping and proper scheduling of office equipment (Polycom & LCD Projector) for use by different Business Units.
• Scheduling of Conference rooms
• Send and receive mails and packages.
• Responsible for requesting payment for monthly utility bills such as PLDT, Meralco, Maynilad etc.
• Assist all incoming visitors, applicant, and supplier.
• Prepare a summary of delivered items w/ sales invoice no. and send it monthly or as per request of sales dept.
• Responsible for monitoring and scheduling the cleaning and maintenance of Aquarium and the reception area.
• Perform other tasks as may be required

• Strong analytical and planning skills;
• Good communication and presentation skills;
• Excellent problem-solving skills;
• Computer literate;
• With pleasing personality;