Administrative Assistant  

The Office Administrator: Enhances Offices and Associates/Agents effectiveness by providing information management support; representing the office, Management and Associates to others.

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Conserves associates/agents time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintains associates/agents appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Represents the associates/agents by attending to clients in their absence
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintains customer confidence and protects operations by keeping information confidential.
• Completes projects for the office effectivity and following up on results.
• Prepares reports by collecting and analyzing information.
• Secures information by completing data base backups for properties, etc.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintains professional and technical knowledge by educating oneself on the latest trends that can help the office be more effective; establishing personal networks; etc.
• Contributes to team effort by accomplishing related results as needed.

• Strong analytical and planning skills;
• Good communication
• Fast learner
• Positive Attitude
• Excellent problem-solving skills;