Virtual Personal Assistant | Day Shift | For Pooling  

• Arrange, manage, coordinate, and maintain client’s schedules, appointments, meetings, events, and travel arrangements
• Manage client's emails efficiently
• Prepare and send out correspondences, emails on client's behalf
• Coordinate with business associates, entities, etc. as instructed by the client
• Proficiently use tools and relevant software
• Organise quarterly newsletter and webinars for specialists at the practice
• Design advertisement and brochures and improve the aesthetic of PowerPoint presentations
• Coordinate and email authors for upcoming textbook
• Organise flights and accommodation for conferences
• Market the practice through social media and optimise web search
• Read patient reports, make corrections, and email to referrers
• Handle incoming calls politely and professionally, divert when needed per existing policy or client instruction
• Perform minor finance-related and other tasks that may be assigned by the client and management

• At least 2-years’ experience in supporting business owners or executives in an admin or PA capacity
• Call handling skills having a clear, neutral accent
• Highly proficient in Microsoft applications (MS Word, Outlook, Excel, PowerPoint, Teams)
• Knowledgeable in basic editing tools (e.g., Canva or Adobe Apps like Photoshop)
• Exposure to Australian business culture, an advantage

Required Attributes

• Smart with excellent English communication skills (verbal and written)
• Technologically proficient, with experience in using Canva, Photoshop, or similar apps
• Strong call handling, email management, and multi-tasking skills
• A fast learner, can work independently, highly trainable to new skills with good initiative
• Reliable and with ability to maintain a realistic balance among multiple priorities and competing demands
• Fit to work status upon completion of Pre-Employment Medical Exam with drug test and valid NBI Clearance or proof of confirmed appointment with the NBI to secure new or renew clearance

Clear Admin Peopleis looking for competent Virtual Assistants who will help our client drive their business forward. These outstanding professionals enable the client to focus on executing the business strategy, confident that the Virtual Assistant (VA) has his/her back in organising his/her working day, keeping projects moving forward and taking decisive actions where required. The VA we are seeking is self-motivated, work-dedicated, flexible, and organised.

Role and Opportunity

The Virtual Assistant provides our Australia-based client a broad range of administrative support tasks. It’s about helping our client focus on growing their business, rather than getting caught up in the distractions of the day – too much email, too many calls, too many low value, low impact tasks.

This role is an opportunity for a highly skilled and adaptable professional to play a critical function in a growing business. The leaders of the business need support that will allow them to focus on the growth and development of their organisation and free them up from tasks and routine obligations that are currently taking away from that focus.

It’s a role for a Virtual Assistant (VA) with a ‘yes’ approach to life. The role suits people who can switch between different types of tasks and respond to the changing requirements of a given day. Trust is imperative for the client: they need to be able to trust the VA to take on this role and to provide them with the support they need – to bring solutions and ideas, to show initiative and make suggestions.