Executive Assistant  

Administrative Work

1. Provide administrative support to the Chief Operations Officer.
2. Receives/ screens incoming calls and visitors, determines which are priority matters, and alerts the heads accordingly. Facilitate composition of memos and letters for both internal and external use.
3. Prepares agenda, collects materials for meetings, takes minutes and keeps records of proceedings. Distributes minutes of meetings to assignees as instructed by facilitator.
4. Compiles and maintains business records, statistical information, and reports. Establishes and maintains various filing and record management systems.
5. Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

Other Administrative Work

• Track, collate and keep file of all training records/documents/tracker. Track, collate and keep file of recruitment records/documents/tracker.
• Track, collate and keep handbook and receiving copy Process end to end process of flight and accommodation on assigned division/department Process and provide document government records/document needed by employee (PhilHealth, TIN)
• Facilitate, create, release quarterly newsletter
• Administrative support / assistant to HR and Training events
• Other task / functions assigned by immediate superior

• College graduate
• Full understanding of HR functions and best practices
• Work well under pressure and meet tight deadlines Computer literate
• High on initiative and attention to details
• Ability to accurately follow instructions
• Strong analytical and planning skills;
• Good communication and presentation skills;
• Excellent problem-solving skills;