HR Specialist  

Work Arrangement: 5 days in the office

Recruitment

• Prepare job posting with the coordination with the hiring manager
• Screen applications received through email, search engine or referrals
• Coordinate with schools or other contacts for the list of the Top 20 graduating students
• Logistical support on recruitment cocktails and career fairs
• Prepare summary of candidates CV, grades and credentials for the screening process of hiring of associates
• Endorse shortlisted candidates to hiring PG Head and/or manager
• Schedule interviews for the hiring manager
• Conduct initial interviews, if applicable
• Coordinate with agency for hiring of temporary staff
• Conduct background investigation for hiring process of staff
• Prepare offer sheet and employment contract
• Coordinate pre-employment requirements including scheduling of medical physical exam
• Coordinate with different departments for the on-boarding schedule and prepare needed requirements
• Conduct orientation to new hires

Committee Support

• Admin support to various committees such as preparation of Powerpoint presentation, video recording or BakerXchange communication depending on the requirements of the committee for a particular activity
• Coordination with different departments and external speakers, if applicable, for their participation in the activity

Timekeeping Process

• Generate and checks time entries report including overtime report
• Process TK report for payroll purposes
• Generate monthly LSAS report and for year-end conversion process

HR Documents Administration

• Organize filing of HR documents covering the following but not limited to: Employee 201 file, service provider contracts, payroll reports, draw reports, car loan monitoring

Education

• Bachelor's Degree Graduate in Human Resources Management / Psychology / Business Management / Administration

Experience

• At least 1 – 3 years’ work experience related in different facets of HR

Skills/Competencies Required

• With initiative and ability to manage several projects and tasks simultaneously
• With interpersonal skills
• Able to communicate effectively (both oral and written) and foster good relationships with key stakeholders (both internal and external)
• Results-oriented, systematic, and able to handle confidential information
• Able to work under pressure and with minimum supervision
• With ability to learn new hardware and software platforms
• Proficient in the use of MS Office software (i.e. Windows, Word, Excel and Outlook)
• With working knowledge in Payroll/HR Systems such as Oracle, SAP etc.