Executive Assistant  

1. Calendar Management:

• Schedule and manage the executive’s calendar, including meetings, appointments, and travel arrangements.

2. Communication Management:

• Handle incoming and outgoing communications on behalf of the executive, including emails, phone calls, and written correspondence.
• Act as a liaison between the executive and other staff or external contacts.

3. Document Management:

• Prepare, edit, and format reports, presentations, and other documents.
• Maintain and organize confidential files and records.

4. Project Management:

• Assist with the coordination and management of specific projects or initiatives as assigned by the executive.
• Monitor project timelines and deliverables.

5. Office Management:

• Oversee general office duties, such as ordering supplies, managing office equipment, and ensuring the office runs smoothly.
• Support other administrative staff when necessary.

6. Event Support:

• Event Logistics: Coordinate logistics such as transportation, setup, and teardown at event venues.
• Staff Coordination: Oversee or assist with the coordination of event staff, including briefings and scheduling.

7. Legal and Compliance Management:

• Permits and Licenses: Assist in securing necessary permits and licenses for ingress and egress of event set ups.

1. Educational Background:

• Graduate of any 4-year course.

2. Experience:

• At least 1-year experience as an Executive Assistant.

3. Technical Skills:

• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint)
• Proficient in Google Workspace

4. Core Competencies:

• Able to multitask, prioritize tasks, and manage time effectively.
• Has strong written and verbal communication skills, with the ability to draft emails, reports, and presentations.
• Has high level of accuracy and attention to detail in all tasks.
• Able to anticipate needs, think critically, and solve problems proactively.
• Trustworthy, and able to handle sensitive information with the utmost discretion.
• Has strong interpersonal skills for interacting with clients, colleagues, and stakeholders.

5. Personal Attributes:

• Able to work independently, take initiative, and anticipate the needs of the executive.
• Able to adapt to changing priorities and work in a fast-paced environment.
• Has a high degree of professionalism, particularly when dealing with high-level executives and external partners.

6. Leadership and Teamwork:

• Able to work collaboratively with teams across the organization.
• Able to lead by example, manage junior administrative staff, or take the lead on projects.