Accounts Payable Supervisor  

This position is responsible for managing overall functions and operations of Payable Accounting and facilitating work interface with various departments. This position is also responsible for ensuring that financial transactions and activities are carried out in accordance with the established standards, policies and procedures, and ensuring correct and timely payment of financial obligations.

• Ensure that the assigned withholding tax return is filed in a timely manner.
• Approved payments to suppliers and employees that are processed within the agreed service levels, in accordance with business rules and procedures established in the financial system, in conformity with accounting standards, and distributed to proper accounts and cost centers.
• Review and validate that all payable transactions are valid, authorized, duly approved in accordance with the FIN LOA, and adequately supported by proper documents in conformity with Company policies and procedures, accounting standards and tax and regulatory requirements
• Review assigned reports as set forth in the Month-end closing calendar and other reports that may be required to respond to the needs of other departments and facilitate internal/external audits.
• Lead on reconciliation and analysis of Vendors accounts to ensure liabilities are paid on due dates, accurate balances are maintained that allows easy resolution of Vendors queries, claims and disputes.
• Supervise the Team on month-end and year-end closing activities to ensure completeness of recorded cost and expenses; and financial information are made available for the preparation of financial reports.
• Review and validate pending payable transactions from the URR report and ensure timely close out and provide management reports when necessary.
• Provide relevant information related to open POs.
• Handles Financial ERP System matters related to the defined scope.
• Supervise team in data preparation , work paper, and documentation of expanded withholding (EWT) 1601E, 1601F and 1600 .

Coordination

• Collaborate with the Corporate Accounting Team to ensure timely submission of accurate financial information required in the month-end and year-end closing process.
• Lead on conducting cascades on policies and procedures to all stakeholders related to defined scope.
• Facilitates discussions with auditors on inquiries regarding payable walkthrough
• Works with BPM team to document business processes, procedures, guidelines related to payable processing.
• Communicate departments for any open prepayment account for closure.
• Facilitates discussion with SCM and end users for open POs and ensures timely closeout.

Risk Management

• Identify risk related to payable processing and recommend a treatment plan to mitigate/reduce financial impact.

Administrative

• Plan and schedule work of the team ensuring proper distribution of assignments
• Ensure that the team maintains an orderly filing of documents and records of all financial transactions that are turnover for custody.
• Prepares and analyzes monthly KPI reports of the AP team. Analyze trends and recommends process improvements.

Others

• Performs other related duties and responsibilities that may be assigned by his/her immediate superior

Minimum Requirements

• Must be a Bachelor’s Degree graduate – Accountancy (Preferrable)
• Certified Public Accountant or any Accounting Related certificate (Preferred)
• At least 5 years related work experience.
• Experience: At least 2 years’ experience in Supervisory role
• 1 vacant position available in NAC Tower, Taguig City