Finance Admin  

Key Responsibilities:

Invoicing:

• Create and email soft copies of invoices to partners and clients.
• Verify sales invoices and tax slips for accuracy.
• Scan and archive sales invoices for record-keeping.
• Prepare and ensure the proper delivery of hardcopy sales invoices to clients.
• Address and resolve client complaints related to sales invoices via email communication.

Revenue Support:

• Set up virtual accounts for new customers.
• Export invoice data and send daily email blasts to internal teams and clients.
• Monitor and maintain revenue/project progress, updating tracking sheets and forecasts.
• Prepare monthly revenue journal entries.
• Reconcile VAT outflows and invoices between Xero, and tax records.
• Perform revenue equalization with VAT outflows.
• Educate new partners (e.g., hospitals) about finance billing processes and workflows.

Prepaid Booking and Refund Management:

• Reconcile prepaid bookings by matching MP reports with payments in Midtrans and OVO.
• Finalize and email prepaid booking reports to stakeholders.
• Manage e-pharmacy refund requests by reconciling requests with payments and processing eligible refunds.
• Provide proof of refunds to the Customer Service team by coordinating with the AP team.

Revenue and Reconciliation Tasks:

• Prepare monthly revenue reconciliation reports for doctor bookings and subscriptions (e.g., Telemedicine).
• Manage revenue breakdowns for Sequis and Aloproteksi products in Google Sheets.
• Reconcile commissions and prepare adjustments for Aloproteksi with feedback from partners.
• Handle clawback commission reconciliation for Aloproteksi Corporate 3.0.

Auto-Debit Management:

• Prepare and upload auto-debit data for various banks, including BCA, CIMB Niaga, Maybank, and Mandiri.
• Compile, sync, and email auto-debit lists to banks like BNI and BRI.
• Manage and upload bank feedback (e.g., BCA auto-debit results) to the Back Office.
• Maintain and update records of auto-debit results and successful transactions.

Doku Fee and Purchase Order Management:

• Reconcile transaction reports with Doku and prepare POs for fee payments.
• Create POs for courier expenses or as required.

Other Ad Hoc Responsibilities:

• Track and confirm the delivery of sales invoices to clients.
• Respond to and follow up on emails related to Sequis Individual, Telemedicine, and finance inquiries.
• Coordinate with the tax specialist for invoice reconciliation and compliance.

This position is ideal for individuals who are passionate about financial operations and are looking to grow in a fast-paced, dynamic environment. The role requires collaboration, problem-solving skills, and a strong commitment to delivering accurate financial processes and reporting.

Requirements:

• Bachelor’s degree in accounting
• Candidates with up to 1 year of experience
• Proficient in Microsoft Excel and Google Sheets.
• Detail-oriented and highly organized.
• Familiarity with accounting systems like Xero is a plus.
• Eager to learn and take on new challenges.
• Able to join immediately.