Program Assistant
Ateneo de Manila University
- Quezon City, PhilippinesKatipunan Ave, Loyola Heights, Quezon City, Metro Manila, PhilippinesQuezon CityMetro ManilaPhilippinesPhilippines
- Full timeFULL_TIME
Posted 2 months ago and deadline of application is on 30 Dec
Recruiter was hiring 12 hours ago
2024-10-04T08:47:16.170251+00:002024-12-30T16:00:00+00:00Job Description
Duties and Responsibilities
- Administrative and Logistical Support for all five centers under Gokongwei Brothers School of Education and Learning Design
- Program assistance for the Centers’ training and development courses offered online or onsite to the University and other partner institutions
- Creates registration and evaluation materials for center programs, tracking participants’ registration and evaluation responses
- Responds to email inquiries, replying to participants’ concerns and trouble-shooting program issues.
- Maintains participants’ records and files
- Arranges logistics for program talks, webinars and training activities of the centers
- Manages Zoom rooms, mans / facilitates virtual breakout rooms for webinars
- Prepares certificates and badges for participants and sends these out to completers.
- Prepares of end-of-program reports to be submitted to respective partner institutions and government agencies involved.
Other Duties and Responsibilities
- Coordinates with government agencies and partner institutions
- Serves as liaison between centers and institutional partners or government agencies
- Assists the center directors in the preparation and filing of incoming/outgoing correspondences
- Receives and transmits documents/letters, papers, and projects for the directors of the five centers
- Maintains the email inboxes of the five centers, replies to incoming messages and follows up on pending matters
- Keeps and updates records of each center’s programs and its participants
- Serves as project assistant in the development of new online courses
- Research - Assists faculty in finding related literature and other resources on them course topic.
- Copyright review - Reviews all course materials and validates that there are no copyright violations.
- Style review - Reviews and edits in course narratives in terms of grammar and punctuation.
- Citation review - Reviews course narratives and ensures that proper in-text citation and bibliography are provided, following the APA format.
Fiscal Duties and Responsibilities
- Prepares requests for petty cash vouchers, orders for check, budget transfer, liquidation reports for center related programs.
- Prepares billing statements, invoices and payment orders as needed by the centers
- Files and submits requests on the Central Accounting Office Payments System (CPS) as Originator for centers
- Maintains and monitors accurate ledgers of office revenue, expenditures and budgets.
- Assists in preparing the yearly budget proposal for the five centers
Minimum Qualifications
Education and Experience Requirements:
- Bachelor’s Degree, preferably in management, education, communication or other similar tracks
- Experience : At least 3 years administrative work experience
- Familiarity with MS Office applications, Canvas LMS, Google Drive, Zoom, Google Meet and various online communication tools
Jobs Summary
- Job Level
- Entry Level / Junior, Apprentice
- Job Category
- General Services
- Educational Requirement
- Bachelor's degree graduate
- Recruiter response to application
- Once in a while
- Office Address
- Katipunan Loyola Heights, Quezon City, Metro Manila, Philippines
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About Ateneo de Manila University
The Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes.
Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students.
It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia.
The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.