Program Officer I | Project Engagement  

Summary of Project Scope

The position supports the Director and Chinese Director in managing the operations of the Confucius Institute. Responsibilities include but are not limited to: overseeing the different activities of the Confucius Institute, such as regular Chinese language and culture classes, Chinese cultural events, and other special projects, drafting the calendar of activities, composing press releases and official documents, and preparing the yearly budget report and budget proposal. He/she is efficient, able to multitask, and organized with a view towards continually improving processes.

Detail of Principal Accountabilities and Project Deliverables

• Coordinates with and reports to the Directors of the Institute.
• Coordinates with other Ateneo offices
• Provides coordination and logistical assistance for the Institute-sponsored conferences and special events which include: coordinating with other offices regarding event, making transportation and accommodation requests as needed, catering services, materials/supplies needed
• Assists in the offering of Chinese language and culture classes.
• Contributes to team effort by accomplishing related results as needed.
• Supports the Directors, Faculty and Students/Guests
  • Coordinates with the directors, faculty and Chinese volunteer teachers on registration matters and schedule of classes.
  • Interacts with faculty in providing information, obtaining data on teaching load, examinations schedule, course evaluation and other student-related matters.
  • Assists and supports faculty in performing their respective functions.
  • Assists faculty for the use of facilities and equipment for class requirement.
  • Prepares and handles the processing of teachers’ contracts each cycle
• Events Management Logistical Support
  • Assists the Directors and Chinese volunteer teachers in the organization as well as implementation of events, special projects, workshops and conferences organized by the Institute in Loyola Campus.
  • Coordinates all necessary logistical and program requirements.
  • Coordinates with other offices regarding preparation and logistics of projects and events.
• Writes various letters, reports, articles, and advertisements
• Designs advertisement posters
• Prepares and handles all matters regarding the Master of Teaching Chinese as a Foreign Language program
• Processes visa and work requirements of foreign faculty
• Coordinates with partner Ateneo offices with regard to the MA program
• Collects scholarship applications for the MA program
• Coordinates with accredited supplier in processing the visas

Description of Education, Competence, and Experience Required

• Must possess at least a Bachelor’s/College Degree
• At least 1 year experience in admin and/or events management
• Well-organized and detail oriented
• Can work with minimal supervision
• Excellent in writing, communication and interpersonal skills
• Can speak, read, and write English and Filipino at a native proficiency
• Can speak Mandarin at a functional proficiency (HSK Level 2)
• Ability to document proceedings, events, and meetings
• Working knowledge of design and presentation applications
• Proficient in the use of Windows operating system and Microsoft Office Suite (Word, Excel, and PowerPoint) as well as the internet/web platform
• Attention to detail, organized
• Must be hardworking, systematic and able to cope well with short deadlines and significant pressure
• Ability to coordinate and manage multiple projects at the same time
• Must be willing to work in Makati and Quezon City