Executive Assistant  

The Executive Assistant provides support in all aspects of daily functions in business and personal matters of the company’s offshore Managing Partner.

JOB RESPONSIBILITIES:

• Manage and organize the managing partner’s calendar and meetings
• Manage and organize the managing partner’s mailbox
• Create draft documents for a variety of purposes
• Create PowerPoint presentations for internal meetings
• Be the managing partner’s connection to teams in manila and do follow ups
• Provide status reports for the managing partner regarding teams and customers
• Set up, prepare, and prioritize meetings as well as recording minutes
• Remind the managing partner of what he promised during meetings
• Review documents for the Managing Partner
• Must be able to travel to DK, Middle East or other places where the managing partner would need.
• Manage all administrative matters
• Liaising with clients, suppliers and other staff
• Organize all business and personal documents while managing daily calendar
• Process all travel requirements and documents as well as book hotels and transportation for both business and personal trips
• Manage events and handle all service providers
• Other duties that may be assigned by the Management and Department Heads
• Support adhoc activities done by business development
• Maintain a high level of confidentiality

• At least 3 years of experience as a secretary or an assistant
• Experience in handling projects
• Strong communication skills, including written, verbal and presentation skills
• Must have knowledge and proficiency in Microsoft Office Applications
• Must be organized with excellent time management and prioritization
• Great interpersonal, technological and multitasking skills
• Can perform clerical and administrative tasks
• Must be willing to work in mid shift (2-11PM) and flexible with work time
• Must be able to travel abroad for work when needed