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![GenerationHope, Inc.](https://c.kalibrr.com/logos_production-000003190-1424157423.png)
Administrative Assistant
GenerationHope, Inc.
- Makati, PhilippinesMakati, Metro Manila, PhilippinesMakatiMetro ManilaPhilippinesPhilippines
- Full timeFULL_TIME
2024-09-15T16:00:00+00:00
Job closed.
Job Description
The Administrative Associate will play a critical role in managing the daily operations of the company’s human resources and classroom-building program. This position requires a highly organized, proactive, and detail-oriented individual who can handle a variety of tasks related to HR administration, program management, and overall office management.
Key Responsibilities:
Program Management
- Managing and overseeing the end-to-end classroom building process, delivering quality classrooms efficiently and within budget;
- Building and maintaining relationships with contractors and suppliers;
- Managing internal and external key stakeholders, donors, and partners by providing accurate and timely build reports to update them on the progress of ongoing and completed classroom builds;
- Providing operational and administrative support for our range of social investments.
Human Resources:
- Assist in the recruitment process, including posting job openings, screening resumes, scheduling interviews, and conducting reference checks.
- Coordinate onboarding and orientation for new employees, ensuring a smooth integration into the company.
- Maintain employee records and update HR databases with new hire information, attendance, and other relevant data.
- Process benefits administration, and handle employee inquiries regarding HR policies and procedures.
- Support employee engagement initiatives, including organizing team-building activities and managing employee feedback.
- Assist in the development and implementation of HR policies and procedures to ensure compliance with local labor laws and regulations.
Office Management:
- Manage office supplies inventory and place orders as necessary.
- Coordinate office maintenance and repairs to ensure a safe and functional working environment.
- Handle general administrative tasks such as answering phone calls, responding to emails, and managing correspondence.
- Assist with organizing weekly All Hands.
- Receive incoming documents from external parties and coordinate with the appropriate Department/officers for action
- Coordinate with the appropriate Departments for outgoing documents
Minimum Qualifications
- At least 1 year of experience in administrative work.
- Strong understanding of HR practices and Philippine labor laws.
- Familiarity with legal terminology and processes.
- Knowledge in composing and drafting basic contracts and legal agreements
- Able to do research on legal topics
- Strong written communication skills
- Knowledge of government application processes; willingness to learn
- Problem-solving skills; innovative approach to coming up with solutions
- Willingness to coordinate with government agencies off-site
Perks and Benefits
Life Insurance
Medical / Health Insurance
Paid Sick Leave
Paid Holidays
Paid Vacation Leave
Transportation Allowances
Maternity & Paternity Leave
Medical, Prescription, Dental, or Vision Plans
Required Skills
- Organizing and Planning
- MS Office
- Attention to Detail
- Time Management
- Reading Comprehension
- Data Management
- Computer Literacy / Basic Computer Skills
Preferred Courses
- Psychology [Human Resource Management]
- Psychology and BS Legal Management
- Business Administration [Business Management]
Jobs Summary
- Job Level
- Entry Level / Junior, Apprentice
- Job Category
- Administration and Coordination
- Educational Requirement
- Bachelor's degree graduate
- Recruiter response to application
- Once in a while
- Office Address
- Makati, Metro Manila, Philippines
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About GenerationHope, Inc.
HOPE, the Philippines’ first certified B Corp, is an impact organization that has consistently been ‘Best for the World.’ 100% of its profits are invested in improving public school infrastructure, increasing livelihood opportunities, and enabling efforts that conserve the environment.
Launched in 2012, HOPE’s mission was simple: to provide Filipinos with an easy way to vote with their peso about what was important to them. We put Education at the forefront of our movement, building much-needed public school classrooms through the sale of our flagship product, Hope in Bottle.
In 2014, HOPE branched out to livelihood opportunities through agricultural interventions with the overall goal of increasing income for smallholder coconut farmers. As of 2024, we are on track to planting 2 million coconut seedlings and we look to engage even more smallholder coconut farmers in Mindanao.
Not wanting to solve one problem by contributing to another, HOPE set an audacious goal of becoming the first Philippine brand to offset 100% of its plastic footprint, making sure we walk the talk towards a safer and cleaner planet. In the same year, HOPE also launched Aling Tindera, a waste-to-cash program that aims to divert plastic waste away from nature, provide incremental income to communities, encourage behavior change and educate the public about responsible plastic waste management.
All of these efforts come together to deliver on what we at HOPE promise – a movement leveraging the power of people to achieve great things Together.
Business for Good.