Administrative Assistant  

The Administrative Associate will play a critical role in managing the daily operations of the company’s human resources and classroom-building program. This position requires a highly organized, proactive, and detail-oriented individual who can handle a variety of tasks related to HR administration, program management, and overall office management.

Key Responsibilities:

Program Management

• Managing and overseeing the end-to-end classroom building process, delivering quality classrooms efficiently and within budget;
• Building and maintaining relationships with contractors and suppliers;
• Managing internal and external key stakeholders, donors, and partners by providing accurate and timely build reports to update them on the progress of ongoing and completed classroom builds;
• Providing operational and administrative support for our range of social investments.

Human Resources:

• Assist in the recruitment process, including posting job openings, screening resumes, scheduling interviews, and conducting reference checks.
• Coordinate onboarding and orientation for new employees, ensuring a smooth integration into the company.
• Maintain employee records and update HR databases with new hire information, attendance, and other relevant data.
• Process benefits administration, and handle employee inquiries regarding HR policies and procedures.
• Support employee engagement initiatives, including organizing team-building activities and managing employee feedback.
• Assist in the development and implementation of HR policies and procedures to ensure compliance with local labor laws and regulations.

Office Management:

• Manage office supplies inventory and place orders as necessary.
• Coordinate office maintenance and repairs to ensure a safe and functional working environment.
• Handle general administrative tasks such as answering phone calls, responding to emails, and managing correspondence.
• Assist with organizing weekly All Hands.
• Receive incoming documents from external parties and coordinate with the appropriate Department/officers for action
• Coordinate with the appropriate Departments for outgoing documents

• At least 1 year of experience in administrative work.
• Strong understanding of HR practices and Philippine labor laws.
• Familiarity with legal terminology and processes.
• Knowledge in composing and drafting basic contracts and legal agreements
• Able to do research on legal topics
• Strong written communication skills
• Knowledge of government application processes; willingness to learn
• Problem-solving skills; innovative approach to coming up with solutions
• Willingness to coordinate with government agencies off-site