Jr. Admin Assistant  

Key Responsibilities

1. Administrative Support:

• Assist in managing daily operations, including handling office correspondence, scheduling meetings, and maintaining calendars for senior staff.
• Prepare and organize documents, spreadsheets, and presentations for various departments as needed.
• Manage filing systems (both digital and physical), ensuring documents are properly stored and easily accessible.

2. Sales and Marketing Support:

• Assist the sales and marketing teams with tasks such as preparing marketing materials, managing sales inquiries, and tracking promotional activities.
• Help maintain and update the company’s CRM system, ensuring client and lead information is accurate and up to date.
• Coordinate marketing campaigns by handling logistics, tracking performance, and organizing related events or webinars.
• Assist in drafting marketing content for social media, email campaigns, or other digital platforms.

3. Event Coordination:

• Provide logistical support for internal and external events, including trade shows, webinars, and client meetings.
• Coordinate with vendors, suppliers, and event partners to ensure smooth execution of events and marketing activities.
• Manage invitations, RSVPs, and follow-up communications for marketing-related events.

4. Office Management:

• Order and maintain office supplies, ensuring that all departments are stocked with necessary materials.
• Assist in maintaining the office’s general tidiness and overseeing administrative aspects like equipment servicing and office repairs.
• Support with travel arrangements, expense reporting, and other administrative needs of senior executives.

5. Cross-departmental Assistance:

• Provide administrative support to other departments such as HR, Finance, and Operations when needed, ensuring smooth inter-departmental communication and task completion.
• Assist with onboarding of new employees by preparing documents, setting up workspaces, and orienting new hires.
• Handle general office inquiries and assist visitors to the office as necessary.

• Bachelor’s degree in Business Administration, Marketing, or a related field preferred.
• 1-2 years of experience in an administrative support role, preferably with exposure to sales and marketing.
• Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace.
• Basic knowledge of CRM systems and marketing platforms (e.g., Mailchimp, HubSpot) is a plus.
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• High attention to detail and problem-solving skills.
• Ability to work independently and within a team environment.
• Willingness to learn and take on new responsibilities.
• Ability to manage multiple projects with varying deadlines.
• Strong interpersonal skills and a customer-focused mindset.
• Willing to report onsite in Mother Ignacia Quezon City