Sales Assistant  

The Sales Assistant will be supporting our Sales team by assisting with sales reports, contract coordination, managing sales documentation and liaising with other department, most especially Finance, to ensure seamless operations.

Key Responsibilities:

1. Sales Support

• Prepare, update and maintain accurate sales reports to track team performance and progress toward targets.
• Analyze sales data and generate periodic summaries for internal use.
• Assist in maintaining accurate records of client transactions/campaigns.
• Generate sales reports and track performance metrics.

2. Contract Coordination

• Assist in drafting, reviewing and processing sales contracts to ensure compliance with company policies.
• Maintain a tracking system for contracts, including renewal and expirations, and coordinate timely follow-ups.

3. Sales Documentation and Data Management

• Organize and maintain and update all sales-related documents, including but not limited to sales materials, proposals and client communications.
• Assist in creating and maintaining an up-to-date sales data and CRM system to ensure accurate tracking of sales activities.
  

4. Internal Collaboration

• Coordinate with the Finance department to ensure compliance with financial policies and procedures related to sales.
• Assist in resolving any discrepancies between sales and finance records.
  

5. Administrative Support and Other Tasks

• Provide general administrative support to the sales team as needed.
• Performs other related task that may be assigned from time to time.

• Bachelor’s degree in Business Administration, Marketing or a related field
• At least 1-2 years of experience in a sales support role, preferably in a media or digital industry.
• Organizational Skills: Proven ability to prioritize tasks and manage multiple projects simultaneously.
• Communication Skills: Excellent written and verbal communication skills to effectively interact with internal teams and external clients.
• Analytical Skills: Ability to analyze sales data and provide actionable insights.
• Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and experience with CRM systems.
• Attention to Detail: High level of accuracy and attention to detail in managing contracts and sales documentation.
• Collaboration: Ability to work collaboratively with cross-functional teams, including Sales and Finance.
• Adaptability: Willingness to adapt to changing priorities and deadlines in a fast-paced environment.