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Scholarship Office Assistant
Ateneo de Manila University
- Quezon City, PhilippinesKatipunan Loyola Heights, Quezon City, Metro Manila, PhilippinesQuezon CityMetro ManilaPhilippinesPhilippines
- Penuh waktuFULL_TIME
Berakhir 19 days ago
2024-08-19T16:00:00+00:00Deskripsi Pekerjaan
A Main Duties and Responsibilities
I Scholarship Application and Registration
- Serves as frontline staff of the Scholarship Section of the OAA, attending to and screening scholars and visitors
- Handles scholarship inquiries when the Scholarship Officers are not available
- Checks the Scholarship Application Forms of scholarship applicants and Scholarship Update Forms of current scholars
- Encodes scholarship requests of applicants in the InternalACET
- Follows up incomplete requirements from scholarship applicants
- Assists in the registration, enlistment, and enrollment of scholars every semester
- Provides administrative and logistical support for Registration Assistants
II Information and Data Management
- Collects, sorts, and routes various letters, correspondences, records and other related matters for distribution to persons concerned in various units.
- Encodes data in the OAA database of scholars and benefactors
- Posts routine scholarship announcements (closing of the office, food stub concerns, etc.) on the ADMU Scholars Facebook group
III. Scholarship Budget Support
- Assists in preparing the OAA Scholarship budget by gathering and organizing pertinent financial data.
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Monitors the OAA Scholarship accounts, monitoring scholarship expenses and disbursements, ensuring that it is within approved budget, and preparing the necessary budget transfers, realignments, and account reclassifications.
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Processes reimbursement and liquidation reports, invoices, expense reports, and purchase orders, etc.
IV. Stakeholder Management
- Attends to the needs of scholars by processing the following benefits/services
- Ensures timely encoding of service hours rendered by scholars in different Ateneo offices
- Endorses scholars-at-risk and scholars with special needs to the Scholarship Officer assigned to the scholar’s year level
- Donation Processing
- Benefactor Care
V. Scholarship-Related Events
- Assists the Scholarship Officers in the preparation for the following events
B. Other Duties and Responsibilities
- Assists in various admission-related activities and events
- Assists in various DOST-related processes and activities
- Performs other work-related responsibilities that may be duly assigned by the immediate supervisor
Kualifikasi Minimum
Knowledge, Skills and Abilities:
- Budgeting and Monitoring
- Familiarity with budgeting software and toolsAverage oral and written communication skills
- Trustworthy; can handle confidential information
- Pleasing warm personality; patient & respectful in dealing with people
- With ability to handle more than one task at a time
- Attention to details
Education and Experience Requirements:
- Bachelor's degree in Finance, Accounting, Business Administration, or a related field (or equivalent work experience).
- Proven experience in budget tracking and administrative support roles.
- Strong proficiency in Microsoft Excel and financial software (e.g., QuickBooks).
- Excellent organizational and time management skills.
- Strong analytical and problem-solving abilities.
- Exceptional attention to detail and accuracy.
- Effective written and verbal communication skills.
- Ability to work independently and collaboratively within a team
Ringkasan Perkerjaan
- Tingkat Posisi
- Lulusan Baru / Junior
- Spesialisasi
- Education and Training
- Persyaratan tingkat pendidikan
- Lulus program Sarjana (S1)
- Respon rekruter ke lamaran
- Once in a while
- Alamat Kantor
- Katipunan Loyola Heights, Quezon City, Metro Manila, Philippines
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