Administrative Assistant | Reception  

This role is expected to perform general administrative activities. To support all departments to ensure the smooth operation of the company. Also acts as a point of contact for subscribers for administrative concerns in relation to BCI products and services.

Responsibilities:

• Ensure orders and payments are uploaded accurately into the Order System within the working day.
• Update AMS payments daily
• Maintain local and Asia subscription requests and monitor subscriptions due for delivery/release
• Maintained Analytix Internal system for orders and subscriptions.
• Process advertisement order, upload, and active subscription
• Monitor delivery of BCI publications to Research partners
• Prepare drafts of all reportorial requirements.
• Dispatching of the daily schedule of all messengers/liaisons
• Assist in the annual processing of renewal for all applicable permits
• Maintain and monitor accurate book inventory
• Provide admin support to internal and external activities/events.
• Travel arrangements including hotel and flight reservations.
• Procurement of office supplies and equipment.
• Coordinate with the HR Team to maintain office security and a safe working environment.
• Perform ad-hoc tasks that may be delegated from time to time

• Excellent communication skills (in both verbal and written form)
• Proficient in Microsoft Office applications, Windows, and Apple OS systems
• Ability to multitask in a fast-paced environment
• Very meticulous with his/her work, excellent attention to details