Accounting Assistant  

To assist with the handling of the accounts payable and accounts receivable for the BCI company in the Philippines

Responsibilities:

• Setting up new suppliers and maintaining existing suppliers in the system following the company’s guidelines and approval requirements
• Coding and posting supplier invoices in Xero and following up for approvals
• Processing staff expense claims and ensuring there is sufficient support for all reimbursements
• Processing pays runs
• Handling queries from internal stakeholders and suppliers regarding accounts payable
• Perform daily bank reconciliation in Xero
• Maintain accurate customer data in Xero, set up new customers
• Create all AR customer invoices in Xero in an accurate and timely manner
• Complete a reconciliation between AR in Xero and the sales system to ensure completeness of invoicing
• Process cash application against outstanding AR, including CWT record
• Follow up on CWT certificates with customers
• Issue monthly statements to customers and follow up on collections
• Investigate and resolve any requests from internal or external stakeholders regarding accounts receivable
• Fixes Assets management – additions, disposals, reconciliations
• Prepare monthly Balance Sheet reconciliations for bank, AP, AR, and any related clearing accounts and follow up on any reconciling items for a timely resolution
• Update cashflow rolling forecast as per agreed timelines
• Assist with statutory audit as required.
• Support in finance, accounting, and ad-hoc projects as required

• Minimum 2-3 of working experience as an Accounting Assistant, AP officer, AR officer, or Shared services team experience
• Working experience in multinational companies and with remote teams
• Confident personality and ability to manage challenging situations
• Strong professional communication skills and ability to build strong relationships with internal and external stakeholders
• A high degree of attention to detail and accuracy
• Ability to work autonomously with day-to-day tasks
• Intermediate Excel skills
• Fluent in English both verbal and written