Purchasing Officer  

At Get Hooked 360, creativity thrives when the right resources are in place. The Purchasing Officer ensures our agency secures the best suppliers, materials, and services to bring our ideas to life. This role involves sourcing, evaluating, and negotiating with vendors for both operational needs and campaign production requirements—from securing top-tier creative talent to sourcing props, venues, and PR materials.

If you have a keen eye for quality, strong negotiation skills, and a passion for working in a fast-paced creative environment, we’d love to have you on board!

Key Responsibilities

• Strategic Sourcing & Supplier Relations
• Identify, evaluate, and negotiate with suppliers, vendors, and production partners to meet both administrative and creative project needs.
• Build and maintain strong supplier relationships to ensure high-quality service, competitive pricing, and reliable partnerships.
• Scout and source vendors for photoshoots, event venues, production houses, videographers, photographers, talent agencies, and PR materials.
• Ensure all procurement aligns with creative project deadlines and budget constraints.

Procurement Process & Compliance

• Oversee procurement activities to ensure efficiency, transparency, and adherence to audit, BIR, and company policies.
• Maintain and update supplier records, contracts, and pricing agreements.
• Prepare and process purchase orders and procurement documents, ensuring smooth transactions.

Cost Analysis & Business Alignment

• Conduct cost analyses to secure the best value for purchases while maintaining high creative standards.
• Work closely with internal teams, including creative, production, and accounts, to align procurement with project goals.
• Ensure all purchases contribute to the agency’s ability to deliver outstanding campaigns.

Sustainability & Ethical Procurement

• Ensure compliance with legal and ethical procurement practices.
• Monitor supplier performance and ensure timely payments for smooth business relationships.

Other Responsibilities

• Maintain a supplier database, continuously identifying new vendors and sourcing opportunities.
• Stay updated on industry trends to recommend innovative solutions for campaign needs.
• Perform other duties as assigned by the Admin and Finance team.

Minimum Qualifications

• Bachelor’s degree in any field (Business, Marketing, Advertising, or related fields preferred).
• At least 2 years of experience in procurement, purchasing, or supplier management, ideally in a creative, marketing, or media agency.
• Strong negotiation and relationship management skills.
• Proficiency in English and Filipino for clear communication with vendors and internal teams.
• Analytical mindset with the ability to evaluate supplier proposals for cost and quality.
• Ability to work under tight deadlines and manage multiple procurement needs for simultaneous projects.

Nice-to-Have

• Experience in creative production procurement (e.g., sourcing props, production teams, location scouting).
• A passion for creativity and an understanding of how procurement supports marketing and advertising campaigns.