Administrative Assistant  

Area of Responsibility:

• Agenda coordination
• Travel expense reports
• Calendar management for the Managing Director: coordination of calendar, scheduling meetings and acting as contact between the Managing Director and employees
• Aid the Managing Director in preparing for internal or external meetings
• Responding to emails and document requests on behalf of the Managing Director
• Project time entries booking in Project Service Automation (PSA)
• Responsibility includes coordinating with Back Office (BO) and Project Management Office (PMO) regarding time entries
• Creation of PowerPoint presentations, roadmaps, and other project documentation materials
• Responsibility may include travel arrangements and joining the Managing Director in business trips
• Responsibility may include being assigned to internal or external projects in support of the Managing

Typical Activities

• Daily one-on-one meeting with the Managing Director to discuss plans for the day
• Creating PowerPoint presentations as directed by the Managing Director (e.g. transferring a website content to a PowerPoint presentation)
• Month-end meeting with the Managing Director to finalize PSA Time Entries

Job Requirements:

Background

• Undergraduate or with Degree in Economics, Business Management, Accounting or any business-related field

• At least 0-1 year experience in administrative support
• Solid knowledge of office management systems (Microsoft Office suite such as Word, Excel, PowerPoint, Outlook, Teams etc.)
• Preferably has experience in managing calendars, scheduling meetings, and coordinating travel arrangements

Skills

• Strong attention to detail and ability to multi-task
• Preferably has the ability to work independently, prioritize and solve problems proactively
• Ability to focus on deadlines and deliverable
• Preferably has the ability to think critically with excellent problem-solving abilities
• Clear and effective communication skills
• Flexible and excellent time-management skills
• Excellent organizational and data management skills