Marketing Event Specialist  

Responsibilities

As a key member of the Indonesia marketing team, the Event Marketing Officer / Event Coordinator will play a vital role in planning, organizing, and promoting over 50 Odoo product events, known as Odoo Business Show (previously Roadshow), across Indonesia. This role will also involve organizing our participation in trade shows or exhibitions where Odoo is an exhibitor and sponsor. Additionally, you will assist in organizing webinars to promote our brand and product in various markets. The primary goal of this position is to ensure successful online and offline events with high attendance, an exceptional attendee experience, and ultimately, to increase product awareness and generate leads.

Your responsibilities include but not limited to:

• Develop comprehensive event plans for each event to effectively promote the new version of Odoo products
• Collaborate closely with internal teams, including sales and functional teams, to prepare event presentations, create event rundowns, and develop compelling pitching materials
• Communicate and coordinate with various stakeholders to align expectations and assign tasks, ensuring timely completion of all event-related activities
• Work with the marketing team to develop effective event promotion plans, ensuring high event visibility and achieving targeted attendance
• Manage event page content and setup using the Odoo Event app
• Create various event-related content, including event invitations, social media posts, and ad copy.
• Collaborate with external parties for venue hiring and materials production
• Generate reports on event promotion and attendance performance, and use insights to drive continuous improvement in event execution
• Track and manage event budgets effectively, ensuring timely and accurate budget allocation
• Organize sponsorships in different trade shows throughout APAC, including exploring new expo opportunities, coordinating booth installations with vendors, collaborating with designers on booth design, inviting Odoo resellers to participate, briefing the sales team on event objectives and tasks, managing event materials, and communicating with existing customers and prospects.
• Monitor lead generation performance of expos.

Requirements:

• Minimum 1 year of marketing experience with a background in event management
• Bilingual in Bahasa and English
• Proactive and self-driven with a go-getter personality
• Strong problem-solving skills with the ability to identify issues and find effective solutions
• Detail-oriented with excellent attention to detail
• Hands-on approach with a growth mindset, and ability to work effectively in a target and deadline-driven environment
• Strong team player with excellent collaboration and communication skills

Must Have

• Bachelor degree or higher in relevant field
• Fluent in Bahasa Indonesia & English
• 1 - 3 years of event management experience
• Excellent communication skills, with the ability to handle multiple stakeholders
• Self-driven, proactive, and creative with a strong attention to detail
• Strong problem-solving abilities and critical thinking skills
• Project Management skills

Nice to Have

• Background and/or experience in digital marketing
• Passion for technology and eagerness to learn about products and market trends
• Immediate availability

Values

• You are able to work in a fast-paced start-up environment with a hands-on attitude
• You are open-minded and can react to change with agility
• You are a quick and autonomous learner
• You have an entrepreneur mindset and are not afraid to take appropriate initiatives
• Willing to contribute to great company culture