Administrative Officer V I Administrative Officer III  

Administrative Support:

• Provide direct support to the HR Department Head in managing daily operations, tasks, and priorities.
• Coordinate and schedule meetings, prepare agendas, and take minutes for the Department Head’s engagements.

Documentation and Reports:

• Draft, review, and finalize communications, reports, and presentations required by the Department Head.
• Consolidate data and prepare periodic HR performance reports and updates for management review.

Liaison and Coordination:

• Act as a central point of contact between the HR Department Head and division/section heads, ensuring smooth communication and follow-ups.
• Coordinate with external agencies, stakeholders, and other departments for matters requiring the Department Head’s attention.

Policy and Procedure Assistance:

• Assist in reviewing and updating HR policies, ensuring alignment with legal requirements and organizational goals.
• Provide input and recommendations on streamlining administrative processes and improving HR operations.

Task and Workflow Management:

• Track and monitor the implementation of directives and projects assigned by the Department Head.
• Ensure timely submission of required deliverables and follow-up on pending matters.

Confidentiality and Record-Keeping:

• Handle confidential and sensitive information with utmost discretion.
• Maintain and organize the Department Head’s files, ensuring accessibility and security.

Employee Relations Support:

• Support the Department Head in addressing employee concerns and inquiries as needed.
• Assist in the coordination of programs or activities spearheaded by the HR Department Head.

• Training
  • 8 hours of relevant training
• Experience
  • 2 years of relevant experience
• Eligibility
  • Career Service (Professional)
  • Second Level Eligibility
• Applications with incomplete documents shall not be entertained.
• Strong analytical and planning skills;
• Good communication and presentation skills;
• Excellent problem-solving skills.