Administrative Officer I Supply Officer I  

Item No. 22

SG: 10

Procurement and Inventory Management:

Assist in the procurement of office supplies, equipment, and other materials needed by the department.

Maintain accurate inventory records and ensure proper stock levels are available to support daily operations.

Conduct periodic physical inventory checks and reconcile discrepancies.

Documentation and Record-Keeping:

Prepare and maintain procurement-related documents such as purchase requests, delivery receipts, and inventory reports.

Ensure all supply records are organized, updated, and compliant with organizational policies.

Distribution and Monitoring:

Facilitate the issuance and distribution of supplies and materials to different sections or personnel.

Monitor the usage of supplies to prevent wastage or misuse.

Supplier Coordination:

Coordinate with suppliers to ensure timely delivery of ordered items and resolve issues related to quality or quantity discrepancies.

Assist in evaluating supplier performance.

Policy Compliance:

Ensure adherence to government procurement laws, regulations, and internal policies in all supply-related activities.

Support the preparation of required reports for submission to oversight agencies as needed.

Support Services:

Assist in planning and forecasting supply needs based on departmental requirements.

Provide administrative support to the Administrative Support Section as directed by the supervisor.

• Training

None required

• Experience

None required

• Eligibility

Career Service (Subprofessional)
First Level Eligibility

Applications with incomplete documents shall not be entertained.

• Strong analytical and planning skills;
• Good communication and presentation skills;
• Excellent problem-solving skills;