Events Purchasing and Logistics Officer  

Strategic Purchasing & Logistics Officer oversee purchasing activities and ensure that purchased items are both cost-efficient and high-quality. Additionally, should be able to negotiate well and ensure that all purchases comply with the company's standard.

Strategic Purchasing & Logistics Officer will also lead and manage all aspects of post-booking stage of event planning and execution. This includes coordinating all events with partner supplier/vendor/3rd party agency related services including event management, logistic operations, set-up, equipment service, and production logistics.

Responsibilities:

• Preparing plans for the purchase of equipment, services, and supplies
• Creating purchasing orders and procuring company goods and services based on the approved budget
• Assist in planning and executing event-related expenses and budgets.
• Maintain and develop relationships with event support vendors/suppliers and rental houses that provide services for event-related activities.
• Researching and communicating with potential vendors and suppliers to find the best goods and services for the company
• Monitoring Records and updating internal databases with order details (vendors, services, contact, terms etc.)
• Reviews Service contracts prior Service Provider agreement and awarding.
• Ensure that all purchasing requests are processed and served as scheduled.
• Ensure that all deliveries are with Received status
• All other tasks that may be assigned by the Management depending on the exigencies of the organization.

Scope:

• Order processing
• Vendor Sourcing
• Contract negotiations
• Canvassing and obtaining quotations
• Receipt and quality inspection of all purchases
• Supplier performance assessments and evaluations

- With at least 3 years of experience in an event agency or TV production environment.

- Knowledgeable in costing/rate card.

- Excellent analytical, problem solving and organizational skills.

- Good communication and presentation skills.

- Ability to work independently and handle multiple projects.

- Demonstrable ability to lead and manage staff.

- Knowledgeable with contract and vendor management.

- Experience or exposure to Media or Creative productions is an added bonus.