What is an Admin Staff?
Admin staff assist administrative managers in managing schedules, budget, personnel databases, and generating reports. This role also requires a significant amount of communication and coordination with other staff and departments, including senior level officials.
Admin Staff may have a Bachelor's Degree or equivalent of it in any field. Management and organization skills are required for the Admin Staff to be effective in his or her role.
Job Overview
Company A is looking for an Administrative Staff to provide administrative support for the teams, executives, and various departments. The Admin Staff will be accountable for the efficient and day-to-day operations of each department.
Responsibilities and Duties
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Manage and record all incoming and outgoing documents
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Document daily administrative tasks; maintain the record and files (whether it be a hard copy or electronic copy)
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Review the accuracy of all supporting documents before they are forwarded to the concerned team
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Control the end-to-end process of invoice related activities
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Monitor and archive documents related to invoices
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Update the inventory of available supplies and materials; create requests of needed supplies
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Perform skilled and responsible administrative and clerical work
Minimum Qualifications
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Bachelor's degree or an equivalent is required
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At least one-year work experience is preferred
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Strong verbal and communication skills
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Knowledge of Microsoft Office, particularly in Microsoft Excel functions
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Strong organization and time management skills
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Strategic and clear leadership skills
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Able to meet multiple deadlines
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Have skills in solving problems
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Strong problem-solving skills, detail-oriented, with a can-do attitude
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