Academic Standards Support Assistant  

**full jd will be sent to shortlisted candidates

Summary of Work Activities and Responsibilities:

Reporting directly to the Academic Standards and Policies Section Head, the Academic Standards Support Assistant assists in the implementation of the administrative procedures pertaining to undergraduate students’ academic concerns, eligibility for promotion to the next year level, and eligibility for graduation.

A. Monitoring of Academic Performance

1. Student Academic Concerns

• Coordinates with departments/programs/ faculty members regarding students’ academic concerns, as needed

2. Advisory Marks

• Prepares list of teachers to be sent mid-semester evaluation forms
• Sends out to concerned faculty the mid-semester evaluation forms for selected students divided alphabetically

B. Year-End Academic Evaluation and QPI Monitoring

1. Hold Orders

• Monitors hold orders imposed on students with academic deficiencies
• Inputs hold orders on students who did not meet probation/readmission requirements

C. Processing of Academic Appeals (Support to the Standards Committee)

1. Appeals Process

• Takes charge of updating Standards Committee form for appeal for change of grade and uploading to the website

2. Evaluation of Appeals

• Prepares a summary of the academic history of students who submit appeals in order to provide Committee members with a fuller context of the student making the appeal

3. Committee Meeting Logistics

• Attends to logistical requirements for meetings
• Prepares materials needed by the Committee on appeals for probation and readmission

4. Appeals Decision

• Disseminates Standards Committee memos and letters to the concerned students, faculty, department chair/program director, departments and offices

D. Administrative Support for Academic Processes

1. Leave of Absence

• Receives and reviews for completeness the accomplished forms on request to return from Leave of Absence, and request for reinstatement

2. Student Activity Hour Requests

• Processes requests for the use of the Student Activity Hour for academic activities

3. ADMU Official Student Representation

• Prepares the excuse letters for teachers of student-athletes participating in University-sanctioned competitions and training (both local and international)

E. Graduation-Related Responsibilities

• Coordinates/Follows up with the Departments/Programs regarding further clarification about their nomination process
• Proofreads the list of honor graduates, program awards, and the final list of graduates to be read by the Deans
• Forwards to the Office of the Registrar files of students who have graduated and/or discontinued their undergraduate studies
• Generates data needed in the preparation of reports on academic standards and policies
• Attends to window, telephone ,and email inquiries from various stakeholders regarding academic procedures and processes

Knowledge, Skills and Abilities:

• Demonstrates good interpersonal skills
• Demonstrates good oral and written communication skills in English and Filipino
• Proficient in Microsoft Office applications, Google Workspace, and internet usage
• Hardworking, systematic and able to cope well with tight deadlines and significant pressure
• Ensures confidentiality of information
• Has initiative and can work with minimum supervision

Education and Experience Requirements:

• Graduate of a 4-year course with at least 3 years work experience in an office setting
• Previous work experience in the Ateneo de Manila or familiarity with the Ateneo de Manila educational system is an advantage