Graduate Admissions Assistant  

Summary of Work Activities and Responsibilities:
The Admissions Assistant (AA) assists in the implementation of the admissions policies and processes for graduate students. The AA maintains a positive relationship with the prospective students. Directly reports to the Admissions and Financial Aid Officer (AFAO)

Main Duties and Responsibilities

1. Graduate Admissions
● Attends to inquiries on the admissions process and addresses any concerns
encountered in a timely manner.
● Guides and maintains good communication with applicants through all stages of the
admissions process.
● Keeps abreast of current graduate programs under the academic departments.
● Reviews applicants’ submitted documents, ensuring completeness and adherence to
requirements.
● Disseminates applicants’ submitted documents to relevant offices and departments.
● Schedules applicants for testing, in coordination with the AFAO.
● Coordinates with academic departments and applicants on application status and
decision, and releases the decision to applicants.
● Assists in monitoring and enforcing of graduate admissions policies and deadlines
● Prepares reports pertinent to admission disbursements/reimbursements for
endorsement to the AFAO.
● Drafts letters concerning admissions.

2. Registration Support
● Provides support to the registration process by answering inquiries and directing
applicants to relevant offices.
● Prepares documents of newly admitted students for transfer to the University
Registrar
● Assigns student numbers and creates Student Information System (SIS) accounts for
new graduate students.

3. Admissions Data Management
● Monitors admissions-related data of assigned accounts.
● Monitors applications and updates the admissions database, ensuring completeness
and accuracy of information in coordination with the Data and Communications
Manager (DCM) .
● Collects feedback from internal and external stakeholders.

4. Performs other duties as may be assigned by the AFAO, Graduate Education Curriculum and
Programs Head (GECPH) and AVP for Graduate Education

Knowledge, Skills and Abilities:
● Good Communication Skills
● Good Organizational Skills and attention to detail
● Knowledgeable of the University Student Information System
● Well-versed on various Office Software application tools
● Technology Savvy
● Data Literacy Skills
● Data Management Skills
● Good Numerical Skills
● Customer Service Skills
● Process Management Skills
● Critical Thinking Skills
● Interpersonal Skills

Education and Experience Requirements:
● Graduate of any bachelor’s degree
● At least 1 year relevant work experience
● Familiarity with the Ateneo academic processes and practices is an advantage