Payroll Administrator  

The Payroll Administrator is primarily responsible for payroll processes of a company including but not limited to collecting time records (system and non-system based), attendance and overbreak reports, process deductions (Pays employees by calculating pay and deductions), preparation of payslip, handling payout issues and concerns.

Additionally, the Payroll Administrator will be assisting in handling, preparing, computing, managing, and analyzing all accounting data, in order to provide quantitative information on performance, financial position, liquidity and cash flows of our business.

The Payroll Administrator will directly report to the Finance Manager of the Accounting Department (Money Matters).

Responsibilities:

• Act as Payroll Administrator for external clients of August 99 / Loft Spaces
• Timekeeping Preparation and Management
• Payroll computation and distribution of Payslips using Payroll System
• Preparation of Payroll related Journal Entries
• Ensure Accuracy and on time payroll payout
• Responsible for on-time preparation of schedule contributions to all government statutory requirements such as SSS, Philhealth, PAG-IBIG
• Responsible for the on-time submission of Withholding taxes to BIR and Annualization requirements
• Updating of Employee List details and status
• Last Pay computation of resigned employees
• Respond in a timely manner to all payroll and contributions related inquiries of employees
• Resolves payroll discrepancies by collecting and analyzing information
• Provides payroll information by answering questions and requests
• Maintains employee confidence and protects payroll operations by keeping information confidential
• Perform other duties that may be assigned by the Finance Manager from time to time

Reporting Task:

• Payroll Workbook per Division or Client
• Last Pay Workbook per Division or Client
• Employee Masterlist
• BIR 1601C Workbook and Annualization Reports

Requirements:

• Bachelor’s degree in Accountancy, CPA graduate is a plus.
• Preferably 2-3 years experience in handling payroll.
• Extensive knowledge of accounting procedures
• Advanced MS Excel knowledge (familiarity with formulas, VLookUps and pivot tables)
• Excellent analytical skills with an attention to detail
• Integrity, with an ability to handle confidential information
• 2-3 years of work experience in sales, marketing, customer service or business operations
• Excellent verbal and written communication skills
• Advanced Microsoft Office Suite skills
• Self starter who has the ability to work independently
• Exceptional organizational and multitasking skills
• Excellent knowledge of MS Office, Google Apps, Slack, Salesforce etc.

Key Competencies:

• Excellent written, interpersonal and communication skills – friendly, diplomatic and assertive when required
• Proactive in problem solving and able to work under own initiatives
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Exceptional customer service skills
• Ability to anticipate clients’ needs