Payroll Administrator  

The Payroll Administrator is primarily responsible for payroll processes of a company including but not limited to collecting time records (system and non-system based), attendance and overbreak reports, process deductions (Pays employees by calculating pay and deductions), preparation of payslip, handling payout issues and concerns.

Additionally, the Payroll Administrator will be assisting in handling, preparing, computing, managing, and analyzing all accounting data, in order to provide quantitative information on performance, financial position, liquidity and cash flows of our business.

The Payroll Administrator will directly report to the Finance Manager of the Accounting Department (Money Matters).

Responsibilities:

Timekeeping Preparation and Management

Payroll computation and distribution of Payslips using Payroll System

Preparation of Payroll-related bank transactions such as funding, bank upload, preparation of Bank forms etc.

Preparation of Payroll related Journal Entries

Ensure Accuracy and on time payroll payout

Responsible for on-time payments and posting of contributions to all government statutory requirements such as SSS, Philhealth, PAG-IBIG

Responsible for the on-time submission of Withholding taxes to BIR and Annualization requirements

Updating of Employee List details and status

Last Pay computation of resigned employees

Respond in a timely manner to all payroll and contributions-related inquiries of employees

Resolves payroll discrepancies by collecting and analyzing information

Provides payroll information by answering questions and requests

Maintains employee confidence and protects payroll operations by keeping information confidential

Perform other duties that may be assigned by the Finance Manager from time to time

Reporting Task:

Payroll Workbook per Division

Last Pay Workbook per Division

Employee Masterlist

BIR 1601C Workbook and Annualization Reports

Requirements:

A bachelor’s degree in Accountancy

Certified Public Accountant is a plus

Preferably 2-3 years experience in handling payroll.

Extensive knowledge of accounting procedures

Advanced MS Excel knowledge

Excellent analytical skills with an attention to detail

Integrity, with an ability to handle confidential information

2 - 4 years of work experience in sales, marketing, customer service or business operations

Excellent verbal and written communication skills

Advanced Microsoft Office Suite skills

Self starter who has the ability to work independently

Exceptional organizational and multitasking skills

Excellent knowledge of Microsoft Office, Google Apps, Slack, Salesforce etc.

Key Competencies:

Excellent written, interpersonal and communication skills – friendly, diplomatic and assertive when required

Proactive in problem solving and able to work under own initiatives

Excellent organizational and time management skills

Analytical abilities and aptitude in problem-solving

Exceptional customer service skills

Ability to anticipate clients’ needs