Freelance Admin and Finance Officer  

The Role

The role of Finance / Admin Officer serves as a bridge between the Operations, Finance, and Admin Team to the rest for the organization as well as external stakeholders. Your focus will be on the Accounts Payable side of the business while providing support for the purchasing & procurement process, general administration needs of the company, processing of documents to and for external stakeholders, and office support to the client management team.

CPAs or individuals with a finance background are preferred.

Key Responsibilities

The role will be diverse and will require work on the following areas:

• Manage the overall Accounts Payable side of the business
• Manage the company's documentary requirements
• Review team’s Purchase Orders. Ensure accuracy and completeness
• Learn about our accounting system and post payables electronically
• Liaise with suppliers and have an active role in communicating and validating terms
• Work with Office Manager (or her/his equivalent) on managing client’s official receipts and documents
• Manage supplier’s documentations including receipts and timely turnover of of their documents
• Manage the process of getting ad permissions from relevant external stakeholders
• Help manage our product seeding initiatives
• Provide assistance to Office Manager on client accreditation processes
• Manage office supplies and assist Office Manager on employee equipment handling
• Assist Office Manager on Staff Performance Reviews as needed
• Manage messenger’s errands and schedule

Key Qualities We Look For

• A willingness to learn and absorb all information pertinent to the role
• Accounting knowledge on payables
• Experience in handling company suppliers
• Attention to detail, values accuracy, completeness and timeliness
• Must be able to confidently and effectively communicate with internal teams and vendors
• Strong interpersonal skills, a positive attitude and the ability to thrive in a collaborative agency environment with multi-disciplinary teams
• Availability to work 40 hours per week and go to the BGC office twice a month