Operations and Admin Assistant
Efficient Ops Limited
- Manila, PhilippinesManila, Metro Manila, PhilippinesManilaMetro ManilaPhilippinesPhilippines
- Full timeFULL_TIME
Job Description
We are looking for an Operations and Admin Assistant to support the Manila office setup and running and general admin activities. This role requires excellent organizational skills, strong attention to detail, and the ability to handle multiple tasks efficiently. It is a great opportunity for someone who wants to build their experience as part of a multinational team while having the opportunity to support general business operations activities.
You will be responsible for:
- Supporting office planning and day-to-day office operations
- Maintaining office equipment and supplies, ordering supplies, and supporting the procurement of office and IT equipment
- Maintaining a detailed inventory of all IT and other equipment across multiple locations
- Assisting with recruitment and employee lifecycle activities from onboarding to offboarding and everything in between
- Maintaining records and databases across the spectrum of Business Operations (ie. HR, finance, payroll, etc.)
- Managing communication channels to ensure queries are promptly answered or escalated
- Helping employees with business travel requests
In addition to the above-mentioned tasks other activities and responsibilities may be individually defined.
Minimum Qualifications
- At least 1 year experience in a similar role ideally within Professional Services
- Excellent communication skills, fluent in English both written and verbal (Level C1) to effectively liaise with stakeholders in the region
- A strong work ethic, drive to learn and extend yourself beyond the job description – working with flexibility and enthusiasm
- Exceptional attention to detail delivering work that is of a high standard
- Excellent organization skills – adept at prioritising work and multi-tasking
- Proven teamwork ability
- The ability to deal with confidential information and treat it with the respect that it deserves
- High confidence and ability with known tech (Eg MS Office) and a natural curiosity to scope out alternative solutions
Jobs Summary
- Job Level
- Associate / Supervisor
- Job Category
- Administration and Coordination
- Educational Requirement
- Bachelor's degree graduate
- Office Address
- Manila, Metro Manila, Philippines
About Efficient Ops Limited
Efficient Ops is a UK-based start-up that provides comprehensive business services to small and medium-sized businesses. We act as our clients’ Finance, Payroll, People, Facilities, Tech, and Corporate Governance Teams.