Compliance Administrative Associate  

Human Resources:

• Coordinate onboarding and orientation for new employees, ensuring a smooth integration into the company.
• Maintain employee records and update HR databases with new hire information, attendance, and other relevant data.
• Process payroll, benefits administration, and handle employee inquiries regarding HR policies and procedures.
• Support employee engagement initiatives, including organizing team-building activities and managing employee feedback.

Legal:

• Contracts Management
  • Assist in proofreading and performing administrative tasks related to contract drafting and contract review (e.g., transcribing, proper labeling, etc)
  • Assist in maintaining an orderly database and tracker for legal documentation across all two entities (physical and electronic)
• Legal Research
  • Assist in researching, interpreting, and synthesizing relevant laws, rules, or jurisprudence applicable to the Legal unit’s tasks and goals
  • Assist in researching for best practices and model clauses
• Compliance Liaison
  • Assist in the completion of government applications and transactions (SEC, BIR, DENR, LGU)
  • Assist in following up with the relevant government agency/ies and the sending of inquiries for current tasks and goals
  • Assist in the preparation of the requirements for the companies’ accreditations (BCorp, PCNC, CTE and Donee’s Certificate) and renewals of accreditations
• Vendor Accreditation
  • Ensures that two (2) entities are compliant in all Vendor Accreditations.
  • Maintain detailed and up-to-date records of vendor certifications, contracts, and compliance documentation.
  • Perform comprehensive due diligence on new and existing vendors as part of the accreditation process.
• Other legal administrative tasks as needed and requested

Office Management:

• Manage office supplies inventory and place orders as necessary.
• Handle general administrative tasks such as responding to emails, and managing correspondence.
• Receive incoming documents from external parties and coordinate with the appropriate Department/officers for action
• Coordinate with the appropriate Departments for outgoing documents

• 1 year of experience in administrative work.
• Strong understanding of HR practices and Philippine labor laws.
• Familiarity with legal terminology and processes.
• Knowledge in composing and drafting basic contracts and legal agreements
• Able to do research on legal topics
• Strong written communication skills
• Knowledge of government application processes; willingness to learn
• Problem-solving skills; innovative approach to coming up with solutions
• Willingness to coordinate with government agencies off-site